Southeast Missouri State University
Undergraduate Bulletin 2006-2007, Chapter Two: Admission/Expenses/Academic Policies
Fee/Policy Changes. All fees and financial policies are subject to change by the Board of Regents without prior notice. Students should refer to the Semester Schedule of Classes for current semester fees and policies.
Incidental Fees. Incidental fees are charged to cover expenses not funded by the State of Missouri. For students who are not Missouri residents, a non-resident fee is charged in addition to the incidental fee. Upon request, Student Financial Services will furnish students with a copy of "A Policy for Classification of Students for Fee Paying Purposes," which clarifies residency status for fee-paying purposes. Information is available from Student Financial Services relating to credits for Missouri income taxes paid which may be allowed toward the non-resident fee charges.
Special Course Fees. Special course fees in varying amounts are assessed for certain courses to cover the costs of consumable supplies, specialized equipment, and/or other expenses unique to the course. These fees are published and available in the Student Financial Services Office, Room 123, Academic Hall, or online at http://www.semo.edu/cs/financing/fees.htm .
General Fees. General fees are assessed for courses taken both on and off the University's main campus. The on-campus general fee supports certain on-campus facilities and student activities; the off-campus service fee supports expenses unique to providing instruction at remote locations.
Late Payment Fee for Non-Preregistered Students. A $15 charge will be applied to students' accounts who register after the pre-registration enrollment period and do not pay by the due date communicated during the enrollment process (i.e., web registration, with advisor, etc.). **NOTE: These students do not receive a billing statement.**
Textbook Rental/Purchase. Undergraduates may rent or purchase textbooks. Rental rates are $17.75 plus tax per course for the 2006-2007 academic year. Graduate students are required to purchase textbooks.
Returned Check Fee. All checks payable to the University are subject to a $20 fee for each returned check. Students who have checks returned may lose check cashing privileges and be subject to disciplinary action. Personal checks will not be accepted for payment of returned checks. Returned checks must be paid by cash, money order, certified check, Visa, Mastercard, or Discover.
The campus banking facility will be responsible for collecting all returned checks cashed by it. However, returned checks will be reported to Student Financial Services and treated as a returned check offense.
Housing Fees. The residence halls on campus offer a variety of options in living arrangements and different meal plans. The room and board fees vary depending on the accommodations and meal plan that students choose. Additional fees charged to all students with a contracted room include: a Residence Hall Association fee for educational, social, and developmental programming in the residence halls; a video services fee; and a data services fee. These fees are billed separately from the room rate. Contact the Office of Residence Life at 573/651-2274 or h ttp://www4.semo.edu/reslife/rates&costs.html for more information on fees and costs.
Payment of Account Balances. Students are required to pay their account balances by published deadlines using one of the following payment methods: (1) Payment in full; (2) Deferral by confirmed financial aid; (3) Enrollment in the Installment Payment Plan.
Students must pay all outstanding balances before being eligible to re-enroll, obtain a class schedule, or receive other University services. Transcripts will not be released for students having debts due the University. All students are obligated to pay promptly all charges owed on their account, including all attorney fees, collection agency referral fees, and other reasonable collection costs to collect unpaid balances.
A statement of account is mailed monthly to each actively enrolled student who has a balance due the University. "Minimum amount due" balances not paid by the stated due date will result in a late payment fee per month and the possibility of cancellation of class schedules and housing contracts.
Installment Payment Plan. The installment payment plan is available for students who do not pay the semester's charges in full by the payment due date. The installment payment plan allows enrollment fees and housing charges to be paid in four monthly payments during the Fall and Spring semesters. An installment payment plan is not available for Summer semesters.
Students may sign up for the Installment Payment Plan by indicating their choice on their Statement of Account and Class Schedule form and returning the form prior to the beginning of a semester or by completing the on-line application at www.semo.edu/mysoutheast/ (Financial Account Information option). The first payment must accompany the application to be enrolled in the Installment Payment Plan. Students are charged a $15 fee per semester to place enrollment fees on the plan and a $15 fee per semester to place housing charges on the plan. Failure to make payments when due will result in a $15 late fee for enrollment fees and a $15 late fee for housing charges on the installment plan. Contact Student Financial Services with any questions.
Financial Probation/Suspension/Withdrawal. If a student's account is past due, the student may be placed on "financial probation." When, after University efforts to notify the student of financial probation, the student does not take appropriate action to pay delinquent charges, the student may be placed on "financial suspension." When "financial suspension" occurs, the student is ineligible to attend classes, take examinations, receive grades, or participate in University-sanctioned events.
If the delinquent charges that caused the financial suspension are not resolved by a specific date established by the Student Financial Services Office, the financially suspended student will be administratively withdrawn from the University.
Refunds. Students can withdraw from the University or drop specific classes using the web registration system, until the published "Last Day to Drop a Class." After that date, students must contact the Office of the Registrar. The effective date of the withdrawal/dropped class is the date the class or classes are deleted from the student's computer record through web registration or the date the withdrawal/cancellation is received by the Office of the Registrar for undergraduate students or the Graduate Office for graduate students.
For students withdrawing/canceling all classes, Student Financial Services will refund fees approximately three weeks after withdrawal/cancellation is processed. All balances due to the University as a result of other obligations will be deducted from the amount to be refunded. Any remaining balance due the student will be mailed to the student.
A "Request for Refund of Credit Balance" form, available at the Student Financial Services Office, must be completed by the student dropping hours (but not withdrawing) to initiate the processing of a refund check. All balances due the University will be deducted from the amount to be refunded.
Students who add and drop different types of classes in the same refund period will be charged for the added class and credited the appropriate percentage for the dropped class. Sixteen week, eight week, six week, four week, and three week classes are different types of classes.
Southeast Missouri State University complies with Federal regulations regarding refunds on student accounts having Federal Title IV program funds applied to the account. This includes student loans, Pell Grants, Perkins loans, or SEOG. When a student withdraws from the University, Federal regulations mandate the amount and order of Federal Title IV funds that must be returned to the student's lender (in the case of a student loan) or to the Pell Grant or the Perkins loan based on the University's last documented date of class attendance for the student. In some cases the mandated return of Federal Title IV funds will leave an unpaid balance on the student's account for which the student is responsible.
Refund examples may be picked up from the Student Financial Services Office, 123 Academic Hall. Should you have questions regarding the return of Federal Title IV funds from your account, contact Student Financial Services.
Refund appeals for exceptional circumstances must be directed in writing to Student Financial Services; attn: Student Accounts. The letter should accompany the "Appeal Form for Incidental, General and Course Fees of Dropped Classes" (available in Student Financial Services.) This appeal must be initiated prior to the beginning of the next academic term, e.g., Fall appeal must be filed by the beginning of the Spring Semester.
Direct Deposit Program. All credit balance refunds on student accounts are eligible for direct deposit. A refund resulting from a Stafford loan, Perkins loan, SEOG, or Pell Grant will be transferred automatically to the student's checking account. For refunds from sources other than federal aid the student should complete the "Request for Refund of Credit Balance" form at the Student Financial Services Office to initiate the refund process. Direct deposit is available for funds from the student account or for student employment paychecks, and is available for any bank in the United States.