After the fully executed contract is received by Accounting Services, your grant accountant will contact you when the index number is set up. Once the index number is assigned, your grant funds are available for your use.
The grant accountant files all financial reports which must be signed by the University Controller. Please contact your grant accountant for any financial information requested by your granting agency.
Agency and Reimbursement Checks
Program Income Checks
Agency Electronic Drawdowns
The Grant Accountant for your award will be responsible for setting up accounts and drawing funds electronically as required by your awarding agency.
It is the University's policy that grant funds are drawn on a cost reimbursement basis only. Advances on grant funds are not permitted.
Links to the Office of Management and Budget Circulars
In an effort to streamline the administration of federal awards, the federal government has implemented the Uniform Guidance, effective December 26, 2014. This applies to all new awards and new funding for existing awards.
Circulars – Grants before December 26, 2014
Pre-award Costs and Activities
The University allows pre-award costs and activities for grants as long as the granting agency contract stipulates that pre-award costs are reimbursable by the award.
The project director must follow the agency's timeline regarding pre-award costs and activities and those costs and activities must be included in the approved grant budget.
Any pre-award costs not reimbursed by the granting agency will be the responsibility of the project director.
Discontinue use of the grant code (index #) after the ending date of the grant.
Grant expenditures not reimbursed by the granting agency must be cleared. The project director in consultation with his/her department and college must transfer funds into the grant or transfer non-reimbursed expenditures to another appropriate University Index.
Closing Grant Procedures
Grant Closing Checklist