Refunds and Withdrawals, Southeast Missouri State University


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Southeast Missouri State University

Refunds and Withdrawals

Fees

Cancellation/Withdrawal
You may withdraw from the University using My Southeast until the published Last Day to Drop a Class. After that date, you must contact the Office of the Registrar or the Office of Graduate Studies to complete the withdrawal process. The effective date of the withdrawal/dropped class is the date the class or classes are deleted from the student's computer record through their actions via their online account or the date the withdrawal/cancellation is received by the Office of the Registrar for undergraduate students or the Graduate Office for graduate students. If dropping a class online, click "finish" to complete the transaction and review your schedule to make certain the class is dropped.

Direct Deposit (for student refunds)
We strongly encourage you to sign up for "direct deposit." This timesaving program electronically transfers funds from the University directly to your bank account for your student account refunds. It's free, easy and FAST! Just complete and return the Direct Deposit form to Student Financial Services, One University Plaza MS 3740, Cape Girardeau, MO 63701

Refunds

Summer 2008 Refund Schedule
Fall 2008 Refund Schedule

Based on the date of cancellation/withdrawal or dropped class, the following refund schedule for incidental fees, general fees, off-campus service fees and special course fees will apply (effective beginning the Fall 2007 semester):

Regular Academic Year
Through the first week of the semester...100 percent of fees are refunded
Second week of the semester...70 percent of fees are refunded
Third week of the semester...60 percent of fees are refunded
Fourth week of the semester...50 percent of fees are refunded
After the fourth week of the semester...0 percent of fees are refunded

Eight Week Fall/Spring Courses or Six/Eight Week Summer Session
Through the first week of the session...100 percent of fees are refunded
Through the first day of the session...70 percent of fees are refunded
Remainder of the second week of the session...50 percent of fees are refunded
After the second week of the session...0 percent of fees are refunded

Three and Four Week Summer Session
Through the first two days of the session...100 percent of fees are refunded
Remainder of the first week of the session...50 percent of fees are refunded
After the first week of the session...0 percent of fees are refunded

If you add and drop different types of classes (i.e. sixteen week, eight week, six week, four week, three week, or off-campus classes) in the same refund period, you will be charged for the added class and credited the appropriate percentage for the dropped class.

For students withdrawing from all classes, Student Financial Services will refund fees approximately three weeks after a withdrawal from all classes is processed. A Request for Refund of Credit Balance form (available in Student Financial Services), must be completed by the student fully withdrawing to initiate the processing of a refund check. All balances due to the University will be deducted from the amount to be refunded.

Appeals for refunds due to exceptional circumstances should be sent in writing to Student Financial Services, Attn: Student Accounts Department. The letter should accompany the "Appeal Form for Incidental, General, and Course Fees of Dropped Classes" (available in Student Financial Services). This appeal must be initiated prior to the beginning of the next academic term (i.e. spring appeals must be filed prior to the start of the summer session).

Housing

The Contract for University Housing is a legally binding agreement for the full term of the agreement. Any request to cancel the agreement must meet requirements established by the University, and is subject to review and approval by the University. You must contact the Office of Residence Life prior to moving out of the residence halls, to request cancellation of the agreement. A "Contract Cancellation Request" form must be completed and submitted with all documentation required to verify the stated reason for the request. Cancellations are generally only approved in situations in which there is a change in your status with the University (i.e. transfer, withdrawal, suspension, marriage, graduation, etc).

Students approved for a contract cancellation will incur financial obligations per the following schedule:

On or before the first day of classes: $150 (forfeit deposit)
After the first day of classes through the third Friday of classes: $150 (forfeit deposit) + pro-rated semester room & board fees + 10% of selected meal plan cost for the semester
After the third Friday of classes: 100% of semester room fees + pro-rated semester board fees + 10% of selected meal plan cost for the semester.

The contract will remain in force and you will continue to be financially obligated for all room and board fees until the date the University agrees to cancel the contract and you officially check out of housing.

If you have paid your account in full and the Office of Residence Life subsequently cancels your housing or meal contract, you may initiate a refund by completing the Request for Refund of Credit Balance form available from Student Financial Services approximately three weeks after the cancellation of the housing agreement. Any other charges due the University will be deducted at that time.

Refund appeals for exceptional circumstances should be directed in writing to the Office of Residence Life. This appeal must be initiated prior to the beginning of the next academic term (i.e. spring appeals must be filed prior to the start of the summer session).

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