Chargeable Work Orders
Definition and Examples
Chargeable work orders are departmental requests for non-routine maintenance where
the requesting department is responsible for expenses. All material costs associated
with these work orders will be charged to the individual department. Whether or not
labor will be charged is determined by the type of work requested. If a work request
is deemed to be a chargeable work order, the department will be notified prior to
any work being done. Facilities Management will provide a cost estimate by request.
If Facilities Management cannot accommodate your request due to limited resources,
you will be asked to complete the Project Request Form. Please contact Facilities
Management at 986-4918 if you would like confirmation as to whether labor will be
Chargeable Work Orders When Only Materials Will Be Charged
Chargeable Work Orders When Both Labor and Materials Will Be Charged
- Assembly, repair, or modifications to departmental and office equipment or furniture
(including but not limited to):
- Laboratory Equipment
- File Cabinets (Repairs & Unlocking)
- Movable Wall Partitions
- Athletic equipment
- Furniture Assembly
- Furniture Lock Installation
- Office Chairs
- Desk Accessory Installation
- Desk Modifications (ie: for electric cords)
- Office Desk/Drawer Repair
- Departmental Appliances (ie: washers/dryers)
- Unscheduled Sport Flooring replacement/modifications
- Special event set up or tear down (including but not limited to):
- Show Me Center Events
- University Tent (for non-University related functions)
- Event Requests Without Three Business Days Notice
- Moving and Hauling requests without three business days notice
- Electrical additions and modifications
- Plumbing additions and modifications
- Installation, repair, and maintenance of departmental card swipe entry systems
- Changing door lock functions
- Lock/core replacement due to loss of keys or departmental request
- Window treatment replacement due to preference
- Auxiliary and Transit vehicle maintenance and repairs
- Necessary repairs caused by outside vendor contracted with department without prior
authorization from Facilities Management
- Dearmont Kitchen Lab repairs and/or renovations
- Equipment usage and operators for non-routine maintenance items
- Deliveries to or from off-campus vendors or locations
- Support of non-University athletic events
- Any request that is unreasonable in scope or time schedule may be charged.
- All damages within residence halls and leased facilities are 100% chargeable (Labor
and Materials). Examples include:
- Furniture and equipment damages
- Elevator damages
- Building damages
- Lock and/or core damage
- Broken windows and window coverings
Definition and Examples
Service requests will not be charged to individual departments and include routine
maintenance and repairs to all University facilities.
Examples of Service Requests
- Carpentry repairs (due to normal wear and tear):
- Electrical repairs
- Elevator repairs
- Plumbing repairs
- Custodial requests
- Grounds maintenance
- Repairs to door locks due to normal wear and tear
- Maintenance and repair to parking lots, roads, and walks
- Pest control
- Maintenance and repair of:
- fire alarms
- emergency exits
- emergency lights
- Snow removal
- Support Services requests with proper scheduling
- Taking items to surplus
- Temperature & humidity control
Academic remodeling requests are any request for the remodeling of spaces within academic
units of the University (any department reporting to the Provost). These requests
will not be charged directly to the individual department provided the request is
submitted in the following order:
The faculty/staff member submits a request to the Department Chair.
The Chair submits the request to the College Dean.
The Dean submits the request to the Provost.
The Provost meets with Facilities Management to determine the funding source and feasibility
of the project.
The Provost then determines the priority of the project.
Examples of items covered by Academic Remodeling requests include the labor and materials
for the repair of the following classroom items:
- window treatments
- tech packages
- instructor desks and chairs
- marker boards/chalkboards
Administrative remodeling requests are any request for the remodeling of spaces within
Administrative units of the University (any department reporting to a Vice President).
These requests will not be charged directly to the department provided the request
is submitted in the following order:
- The staff member submits a request to the director of the department.
- The director submits the request to the Vice President of the unit.
- The Vice President meets with Facilities Management to determine the funding source
and feasibility of the project.
- The Vice President then determines the priority of the project.