University Closing Due to Water Main Break

Southeast Missouri State University

Chargeable Work Orders
Service Requests
Academic Remodeling
Administrative Remodeling

Chargeable Work Orders

Definition and Examples

Chargeable work orders are departmental requests for non-routine maintenance where the requesting department is responsible for expenses. All material costs associated with these work orders will be charged to the individual department. Whether or not labor will be charged is determined by the type of work requested. If a work request is deemed to be a chargeable work order, the department will be notified prior to any work being done. Facilities Management will provide a cost estimate by request. If Facilities Management cannot accommodate your request due to limited resources, you will be asked to complete the Project Request Form. Please contact Facilities Management at x2616 if you would like confirmation as to whether labor will be charged.

Chargeable Work Orders When Only Materials Will Be Charged
  • Attaching Items to Building:
    • Bulletin Boards
    • Marker Boards
    • Wall Shelves
    • Televisions and Mounts
    • Pictures
    • Banners
    • Departmental Clocks
    • Cabinets (earthquake safety)
  • Departmental Signage
  • Departmental vehicle repairs (excluding Auxiliary and Transit vehicles)
  • Technical Packages for Classrooms
  • Facility Renovations and Refurbishing:
    • Partitions
    • Change in use of space
    • Interior
    • Painting
    • Exterior
  • Unscheduled flooring replacement/modifications:
    • Carpet
    • Tile
    • Wood
  • Kitchen Maintenance (excluding Dearmont Kitchen Lab)
  • Hazardous material disposal
  • Painting of the Student Activity Council Boards on back of Power Plant
  • Computer Aided Drafting (CAD) drawings

Chargeable Work Orders When Both Labor and Materials Will Be Charged
  • Assembly, repair, or modifications to departmental and office equipment or furniture (including but not limited to):
    • Cabinets
    • Laboratory Equipment
    • File Cabinets (Repairs & Unlocking)
    • Moveable Wall Partitions
    • Athletic equipment
    • Furniture Assembly
    • Furniture Lock Installation
    • Office Chairs
    • Desk Accessory Installation
    • Desk Modifications (ie: for electric cords)
    • Office Desk/Drawer Repair
    • Departmental Appliances (ie: washers/dryers)
  • Unscheduled Sport Flooring replacement/modifications
  • Special event set up or tear down (including but not limited to):
    • Show Me Center Events
    • University Tent (for non-University related functions)
    • Event Requests Without Three Business Days Notice
  • Moving and Hauling requests without three business days notice
  • Electrical additions and modifications
  • Plumbing additions and modifications
  • Installation, repair, and maintenance of departmental card swipe entry systems
  • Changing door lock functions
  • Lock/core replacement due to loss of keys or departmental request
  • Window treatment replacement due to preference
  • Auxiliary and Transit vehicle maintenance and repairs
  • Necessary repairs caused by outside vendor contracted with department without prior authorization from Facilities Management
  • Dearmont Kitchen Lab repairs and/or renovations
  • Equipment usage and operators for non-routine maintenance items
  • Deliveries to or from off-campus vendors or locations
  • Support of non-University athletic events
  • Any request that is unreasonable in scope or time schedule may be charged.
  • All damages within residence halls and leased facilities are 100% chargeable (Labor and Materials). Examples include:
    • Furniture and equipment damages
    • Elevator damages
    • Building damages
    • Lock and/or core damage
    • Broken windows and window coverings

Service Requests

Definition and Examples

Service requests will not be charged to individual departments and include routine maintenance and repairs to all University facilities.

Examples of Service Requests
  • Carpentry repairs (due to normal wear and tear):
    • doors
    • windows
    • walls
    • roofs
    • ceilings
    • floorings
  • Electrical repairs
  • Elevator repairs
  • Plumbing repairs
  • Custodial requests
  • Grounds maintenance
  • Repairs to door locks due to normal wear and tear
  • Maintenance and repair to parking lots, roads, and walks
  • Pest control
  • Recycling
  • Maintenance and repair of:
    • fire alarms
    • emergency exits
    • emergency lights
  • Snow removal
  • Support Services requests with proper scheduling
  • Taking items to surplus
  • Temperature & humidity control

Academic Remodeling

Requests

Academic remodeling requests are any request for the remodeling of spaces within academic units of the University (any department reporting to the Provost). These requests will not be charged directly to the individual department provided the request is submitted in the following order:

  1. The faculty/staff member submits a request to the Department Chair.

  2. The Chair submits the request to the College Dean.

  3. The Dean submits the request to the Provost.

  4. The Provost meets with Facilities Management to determine the funding source and feasibility of the project.

  5. The Provost then determines the priority of the project.

Examples of items covered by Academic Remodeling requests include the labor and materials for the repair of the following classroom items:
  • chairs
  • tables
  • window treatments
  • tech packages
  • screens
  • instructor desks and chairs
  • marker boards/chalkboards

Administrative Remodeling

Requests (Projects)

Administrative remodeling requests are any request for the remodeling of spaces within Administrative units of the University (any department reporting to a Vice President). These requests will not be charged directly to the department provided the request is submitted in the following order:

  1. The staff member submits a request to the director of the department.
  2. The director submits the request to the Vice President of the unit.
  3. The Vice President meets with Facilities Management to determine the funding source and feasibility of the project.
  4. The Vice President then determines the priority of the project.

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