Southeast Missouri State University

Faculty Senate Bill 05-A-03 Eight-Week Grades (Approved)

FACULTY SENATESOUTHEAST MISSOURI STATE UNIVERSITY

FACULTY SENATE BILL 05-A-03

Approved by the Faculty Senate
May 4, 2005
Approved by the Board of Regents
September 01, 2005

REVISION OF INTERIM GRADES POLICY

WHEREAS: The Student Government has resolved to ask the Faculty Senate to vote in support of Student Government Resolution NO. 04-08-A to change six-week interim grade reports to eight-week interim grade reports as a better indication of the student's academic performance, to take effect in the fall of 2005, and

WHEREAS: The Student Government has resolved that this program of eight-week grades shall be reviewed after the sixth-semester of their use, and

WHEREAS: The Faculty Senate has received advice from the Dean of Students and members of the Professional Advising Staff and the Student Government in the form of survey results and personal and professional perspectives, and

WHEREAS: The Faculty Senate has resolved on April 20, 2005 to change the policy from six-week to eight-week interim grade reporting,

THEREFORE BE IT RESOLVED THAT, Faculty Senate Bill 02-A-01 be amended by simply changing each instance of "six-week" or "sixth" with "eight-week" or "eighth" (except for the use of "sixth" in the final sentence) to have the effect as shown below, and

THEREFORE BE IT RESOLVED THAT, These changes will be forwarded to the President and Board of Regents for their approval.

Bill 02-A-01 Begins here

Eight-Week Interim Grades

During the eighth week of each spring and fall semester, an interim grade shall be reported to the Registrar's Office in an approved fashion for each undergraduate student in each class, as an indication of that student's academic performance as of that time. Internships, independent study classes, eight-week classes, and graduate classes are exempt from these reporting requirements. Interim grades will be reported in the same format (letter grade, credit/no credit) as the final course grade for that class. For studio, clinical, field classes, etc., in which progress may be difficult to assess by conventional means, a department may develop guidelines by which the instructor can gauge student progress for reporting purposes.

A student's reported interim grades shall be made available by the Registrar's Office to: 1) that student through an on-line mechanism, 2) that student's faculty advisor, 3) the college advising center to which that student is assigned, and 4) other units/entities authorized by the student to receive them, such as Athletic Advising, International Programs, Learning Enrichment Center, fraternities, sororities, etc. These units/entities shall receive the student progress information which they require solely through this reporting mechanism, and shall not request faculty assessment of student progress through other means. Faculty receiving such requests are entitled to refuse or disregard them. A student receiving an interim grade below a C, or one indicating unsatisfactory progress, shall receive a follow-up letter from the Dean of Students, sent to the student's temporary address. In this letter, the student will be provided with suggestions for improving performance, be notified of available university resources, and be encouraged to take responsibility for his/her own academic success. The interim grade will be replaced by the final grade, and no permanent record of the interim grade will be kept. This program of eight-week interim grades shall expire following the sixth semester of its use, unless reauthorized by the Faculty Senate.

Approved by the Faculty Senate, Bill 02-A-01, January 30, 2002
Approved by Board of Regents, February 25, 2002
Amended by the Faculty Senate, Bill 05-A-01, May 4, 2005
Approved by the Board of Regents, XXXXX

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