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Bill 13-A-13 - Revising "University Standing Committees and Councils" to establish a procedure section (Failed)

FACULTY SENATE SOUTHEAST MISSOURI STATE UNIVERSITY

FACULTY SENATE BILL 13-A-13

Approved by the Faculty Senate
February 27, 2013

BRIEF SUMMARY: This bill specifies the policy portion of the existing Faculty Handbook section on University Standing Committees and Councils (Chapter 1, Section G6).

REVISING "UNIVERSITY STANDING COMMITTEES AND COUNCILS" TO ESTABLISH A PROCEDURE SECTION

BE IT RESOLVED THAT: subject to the passage and approval of both this bill and its companion bill establishing a corresponding "policy" section, Chapter 1, Section G5 of the Faculty Handbook be amended by replacing the existing content with the following "procedure" section (with the companion "policy" to precede it in the Handbook):

University Standing Committees and Councils Procedures

Membership on University Standing Committees

The President of the University should determine the number of faculty, administrative, and student members who should serve on University Standing Committees and/or Councils, except where otherwise noted, with the following constraints:

  1. The number of administrative members normally should not exceed the number of faculty members
  2. No more than two undergraduate students and one graduate student normally should serve on a University Standing Committee and/or Council.

The Student Government (undergraduate positions) and Graduate Student Association (graduate positions) should nominate two individuals for each vacant student position on University Standing Committees and/or Councils. Nominations are sent to the President of the University, who must act on these recommendations.

Administrative positions on University Standing Committees and/or Councils may be recommended by the committee and/or council chairs. Appointments will be made by the President of the University. The Faculty Senate Membership Committee should nominate two faculty members for each vacancy on University Standing Committees and/or Councils to the President of the University who then must act on these recommendations.

Faculty members should normally not serve on more than one University Standing Committee and/or Council at a time. However, a faculty member may be appointed to a second University Standing Committee and/or Council if the faculty member has special expertise necessary for effective committee and/or council functioning. These restrictions may be waived for professional library personnel because of the small size of that unit; however, every effort should be made to distribute committee and/or council assignments as widely as possible in order to hold multiple memberships to a minimum. Faculty Senators may be appointed to only one University Standing Committee and/or Council while serving on the Faculty Senate.

In cases where faculty membership requires an election, the University President shall notify the Faculty Senate Membership Committee. Depending on the level of representation, the Faculty Senate Membership Committee shall notify the dean or department chair, who shall then send a call to all eligible faculty regarding the committee or council opening. Those interested faculty members must notify the dean or department chair, depending on the level of representation, of their interest within three working days of the call for nominees. At the end of those three days, a ballot of the nominees shall be made and distributed to all members of the college or department. Ballots shall be counted and the two nominees garnering the greatest number of votes will receive the nomination. In the case of a tie, a run-off election shall be conducted between the two nominees in whom the individual receiving the greatest number of votes shall receive the nomination. The dean or departmental chair, depending on the level of representation, shall forward the two nominee names to the President of the University who then must act on these recommendations.

Appointment Process for University Standing Committees and/or Councils

The President of the University should notify the Faculty Senate Membership Committee by the third Monday in March about requests for changes in faculty membership on University Standing committees and/or Councils, other than that which occurs through normal faculty rotation. These requests may be initiated by the President of the University or by the committee chairs through the President of the University. The President of the University may also submit a request to the Faculty Senate Membership Committee for specific expertise in a faculty member which may enhance the faculty member's effectiveness on the committee and/or council. The Membership Committee should attempt to match these requests to available faculty applicants.

The Faculty Senate Membership Committee should notify faculty of available positions on University Standing Committees and/or Councils by the first Wednesday in April. Faculty should indicate interest in serving on specific committees and/or councils to the Membership Committee by the third Wednesday in April.

The Faculty Senate Membership Committee (which is formed during the Faculty Senate organizational meeting) should form its recommendations by the third Wednesday in June. Appointments take effect at the beginning of the Fall semester. Notification of appointments to the University Standing Committees and/or Councils should be made prior to the beginning of the Fall semester.

Chairs of University Standing Committees and/or Councils should notify the Membership Committee when unexpired faculty positions on committees and/or councils open during the academic year. The Membership Committee will recommend replacement members through appropriate channels from available faculty applicants.

Removal of Faculty Members from University Standing Committees and/or Councils

Chairs of University Standing Committees and/or Councils should notify the Chair of the Membership Committee when a faculty member does not fulfill normal committee responsibilities (e.g., when a faculty member regularly does not attend committee and/or councils meetings). The Membership Committee will then determine:

  1. If the matter should be dropped
  2. If an inquiry should be sent to the faculty member
  3. If the faculty member should be recommended for removal from the committee and/or council.

Any recommendation for removal will be presented to the Faculty Senate for action. By a majority vote of Senators present and voting, the Senate may recommend to the President that members be removed from University Committees and/or Councils. Replacements for faculty members who are removed from committees and/or councils will be made through the established procedures for filling vacancies.

Chairs of University Standing Committees and/or Councils

The President of the University should appoint Chairs of University Standing Committees and/or Councils (after full committee and/or council membership has been established), except as otherwise indicated.

Ex Officio Membership on University Standing Committees and/or Councils

The President of the University or an individual designated by the President of the University is an ex-officio, non-voting member of all University Standing Committees and/or Councils.

Approved by the Faculty Senate, May 2000
Approved by President, June 2000
Approved by Board of Regents, June 2000
Faculty Senate Committees removed from Chapter 1 April 11, 2007 in accordance with Bill 00-A-08

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Action Date
Introduced to Senate 1/30/13
Second Senate Meeting 2/13/13
Faculty Senate Vote 2/27/13
President's Review
15 Day Review
Posted to Faculty Handbook

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