C. Academic Restructuring
Faculty Senate Bill 10-A-15 begins here
Southeast Missouri State University must occasionally readjust to changes in funding
and student needs, other than during a state of financial exigency. Reorganization
or elimination of programs may be needed to balance priorities with resources. Such
decisions will be based on sound educational and financial considerations.
The University recognizes two types of restructuring:
- Minor academic restructuring: involves reorganization or renaming of departments, centers, or programs which does
not involve the discontinuance of tenured or tenure-track faculty positions. Minor
restructuring need not follow the longer, major academic-restructuring process.
- Major academic restructuring: involves program or department discontinuance, creation, reorganization, or merger
of departments, Colleges, and Schools. Major restructuring may involve the discontinuance
of tenured, tenure-track, or RNTT positions.
A proposal for Academic Restructuring must be submitted in the approved format as
defined in the Procedures section.
If a program is discontinued, the University will make every reasonable effort to
assist affected juniors, seniors, and graduate students in the completion of their
Amended by Faculty Senate Bill 10-A-15 December 1, 2010
Reviewed by President December 2010
Approved by Board of Regents December 8, 2010
Faculty Senate Bill 11-A-2 begins here
- Rationale, two pages or less: a Statement of Purpose stating the name of the current program, the name of the proposed
program, if applicable, the name of the initiator of the proposal, an explanation
of the reasons for the changes, and an explanation of costs and benefits of the proposed
- Supporting Materials: supporting data up to ten pages that includes impact upon students, personnel considerations,
budget, and resource considerations. If the proposal is made by the Faculty Advisory
Committee for Academic Program Review, the affected department's associated impact
documents should also be attached.
Procedure for Minor Academic Restructuring:
- A minor restructuring proposal may be initiated by a department, chair, dean, or the
provost and must be written in the approved format. For purposes of this process,
the library is considered a department that reports directly to its dean.
- The proposal will be evaluated by the appropriate department, College/School Council(s),
and dean(s), and, when appropriate, by the Graduate Council or University Studies
- The proposal, in the appropriate format, is posted for a 30-day review.
- If no written objections are submitted, the proposal is forwarded to the provost for
consideration and action.
- If any written objections are filed, the objection and the proposal with its written
approvals and dissenting statements is submitted to the Academic Council for deliberation.
The Academic Council's recommendation is sent to the provost for his/her decision.
- If students are significantly affected, the provost informs students of the changes.
Procedure for Major Academic Restructuring:
- A major restructuring proposal may be recommended by the Faculty Advisory Committee
for Academic Program Review as a part of the ongoing program-review process.
- A proposal may be initiated by a department, chair, dean, or the provost and must
be written in the proposal format. The written proposal is submitted to the provost
for distribution to all affected departments. For purposes of this process, the library
is considered a department that reports directly to its dean.
- Consideration of proposals proceeds from the initiator to 1) the affected departments,
2) their respective College/School Councils and deans, 3) the Graduate School Council
or School of University Studies Council, if appropriate, 4) the Academic Council
and provost, and 5) the president. Each deliberating body forwards with the proposal
a report endorsing or rejecting the proposal, indicating the degree of support and
suggestions, and including any separately authored minority viewpoints. Department
chairpersons and deans may, if they wish, submit separate reports. Copies of these
reports are sent to all affected departments, academic deans, and the provost.
- The provost reviews the recommendations and associated data, and makes his/her recommendation
to the president.
- The president reviews the information, determines the next course of action, and makes
his/her recommendation to the Board of Regents, as appropriate.
- The Board of Regents takes action on any recommendations presented by the president.
- If a student program is affected, the provost informs students that a program is being
discontinued. The affected students are advised that provisions have been made to
continue to offer courses for a limited period of time so that juniors and seniors
enrolled in the program will have an opportunity to graduate from that program. Freshmen
and sophomores in the program are advised to move into other related programs at Southeast
Missouri State University.
Timeline for Major Academic Restructuring:
- In the first week of the fall or spring semester: the proposal is submitted to the provost.
- Within 5 working days of the submission date: The provost distributes the proposal to all affected departments. Departments consider
the proposal. The initiator is allowed to present the proposal to each affected department.
- Within 15 working days of the distribution to departments, with 5 additional working
days waiver through permission from the provost: All proposal documents are submitted to the appropriate College/School Councils.
College/School Councils consider the proposal. Authors of department-level reports
are allowed to present their positions, summarized in a one-page written document.
- Within 15 working days of the distribution to College/School Councils, with 5 additional
working days waiver through permission from the provost: All College/School Council documents are submitted to the appropriate deans. The
deans consider the proposal. Authors of College/School Council-level reports are allowed
to present their positions, summarized in a one-page document.
- Within 5 working days of the submission to the deans, with 5 additional working days
waiver through permission from the provost: All documents from the department, College/School Councils, and dean levels are submitted
to the Academic Council (and Graduate Council and University Studies Council, as appropriate)
for recommendations. The affected parties may present their positions to the Council(s),
summarized in a one-page document.
- Within 10 working days, with 5 additional working days waiver through permission from
the provost: Academic Council submits its recommendations, the reports, and all other documents
to the provost.
- Within 5 working days of responses being submitted to the provost: The provost submits a recommendation and all documents to the president for his/her
- Within 10 days of the provost's recommendations being submitted to the president: The president informs the provost and the affected parties of his/her response to
the provost's recommendations and informs the Board of Regents of his/her recommendation,
- The Board of Regents takes action on any recommendations by the president.
Procedure for All Faculty Terminated through Major Academic Restructuring:
- When a major restructuring proposal is approved which affects faculty positions, the
affected department's full-time tenured and probationary tenure-track faculty, including
the chairperson, will convene as a special advisory committee to recommend a phase-out
schedule for any discontinued courses and a termination date for any discontinued
program. If no Department Advisory Committee is available, the College/School Tenure
and Promotion Committee will serve as advisory committee for the department. The advisory
committee will determine:
a. ongoing programmatic needs for unaffected programs (those programs in the department/College/School
which are not being discontinued) and the University,
b. courses which need to remain in the University curriculum,
c. the frequency, numbers (quantity), and sequence of the retained courses, which
leads to a determination of the number of faculty to retain, and d. qualified faculty
who have the credentials to teach courses within the unaffected departmental programs
or to teach retained courses from the discontinued program.
- Prior to any analysis and evaluation by the special advisory committee, criteria for
making recommendations regarding programmatic need, courses to retain, and qualifications
of faculty to teach courses must be submitted to the university's legal counsel through
the Office of the Provost for consideration and advice.
- The foremost issue to be considered by the departmental advisory committee will be
which faculty are qualified to teach in departmental programs and courses, in adherence
to the primary criterion of programmatic need. The individual faculty members' votes
will be submitted by secret ballot to the department chair and will remain confidential.
- Based upon the Department Advisory Committee's recommendations, the department chair
will recommend which faculty positions should be discontinued. RNTT, term contract,
and part-time faculty who are not essential to or not qualified for programmatic need
will be the first faculty to be released. Following this, should further need remain
for programmatically non-essential or non-qualified tenured or probationary tenure-track
faculty positions to be discontinued, the department chair will send his/her recommendations
for discontinuance and a written explanation to the dean who will forward the recommendations
and explanation to the College/School Tenure and Promotion Committee, which will serve
as the College School Advisory Committee.
- Any member of the College/School Advisory Committee who is also considered to be a
potentially affected faculty member, according to the department chair's recommendation,
will be replaced during the College/School Advisory Committee deliberations. The dean
will appoint a replacement, first from the replaced member's department or, if a replacement
is not available from the department, from the tenured members of another department
in the College or School.
- The tenured and probationary tenure-track faculty under consideration for discontinuance
by the College/School Tenure and Promotion Committee will have three weeks in which
to prepare their professional dossiers for review by the College/School Committee.
The criteria for this review will be teaching effectiveness, professional achievements
and qualifications, and service to the university as described in that department's
Tenure and Promotion Guidelines for promotion, with an examination period of the previous
- Based upon the criteria described in #5 above, the College/School Committee creates
a ranking of faculty retention for the affected department. Their recommendation is
forwarded to the dean.
- The dean reviews the recommendation and forwards his/her recommendation and that of
the College/School Committee to the provost. The affected faculty member is notified
of the dean's recommendation. Affected faculty members may respond to the notification
within 5 working days.
- The provost reviews the recommendations of the dean and College/School Committee and
forwards his/her recommendation to the president, along with the College/School Committee's
and the dean's recommendations.
- The president reviews the documents and consults with the provost on a recommendation
to the Board of Regents.
- The president makes his/her recommendation to the Board of Regents.
- The Board of Regents takes action on any recommendations by the president.
- The provost determines the possibility of reassignment for affected tenured or probationary
tenure-track faculty to vacant tenure-track academic positions for which the affected
faculty members are qualified, that would be in the best interests of the receiving
academic program and would enhance the educational mission of the University. Reassignment
would be at the faculty member's current rank and tenure-track status. Based on review
of the proposed reassigned faculty member's professional dossier, the receiving department
makes a recommendation to the dean and provost on whether to accept that faculty member.
- As part of the process of transfer, the receiving program must review the faculty
member's record with respect to future promotions, using the receiving department/program's
promotion criteria, and apprise the faculty member of that evaluation. The reassigned
faculty member may elect to take up to a 3-year grace period, without prejudice, in
which to apply for future tenure or promotion using the receiving department's guidelines.
- If reassigned to a tenure-track position, the faculty member will retain his/her current
rank and same tenure-track status, receive a salary equal to the average salary listed
for that department and rank, or, if none is available, by the CIP code (Classification
of Instructional Programs) for that position and percentage of CUPA (College and University
Professional Association) at the College/School average for that position, and adhere
henceforth to the Tenure and Promotion Guidelines of the program to which he/she is
- If a tenure-track position is not vacant, but an RNTT position for which the faculty
member is qualified is vacant, the tenured/probationary tenure-track faculty member
may choose to enter that position. The receiving department will have the option to
recommend the tenured/probationary tenure-track faculty member as a tenure-track or
RNTT appointment. If the receiving department elects to retain the vacant position
as RNTT, the faculty member choosing to accept the RNTT position must relinquish rank
and tenure-track status. If the department elects to hire at the faculty member's
current rank and tenure-track status, the position becomes tenure-track, retaining
all the rights appertaining therein, and the next vacant tenure-track position in
that department will revert to an RNTT position. In either case, the starting salary
provided will adhere to the salary guidelines described above.
- The provost communicates to the affected faculty members his/her decision on reassignment,
based upon the receiving program's need, the University's best interests, and the
existence of a vacant position.
- The provost makes his/her recommendation to the president.
- The president reviews the recommendation and informs the Board of Regents of his/her
recommendation, as appropriate.
- The Board of Regents takes action on any recommendation by the president.
- Written notice of the institution's intention to terminate a faculty appointment is
given by the provost to the member of the faculty by: (1) March 1 during the first
or second academic year of service, exclusive of the summer session; (2) the first
class day of the spring semester for the third, fourth or fifth year of service, exclusive
of the summer session; (3) the first class day of the fall semester for the remaining
years of non-tenured or tenured service, exclusive of the summer session. If the financial
exigency is not declared so as to provide tenured faculty notice of termination by
the first day of the fall semester, a minimum of one year's notification will be given.
- On the recommendation of the Budget Review Committee and the president, the Board
of Regents, may determine what, if any, severance payments will be made beyond the
effective date of termination, and may take into account the length of service of
the faculty member.
- The provost will provide a personal letter of reference for each terminated faculty
member, stating that the termination is due to financial exigency and is not a negative
reflection of the faculty member's performance.
- The University will provide career counseling and placement services for the released
- The institution will not hire in the same area of teaching expertise of an involuntarily
terminated probationary tenure-track or tenured faculty member for three years following
the date that the program is approved for discontinuance by the Board, unless reinstatement
at previous rank, same tenure-track status, and salary is first offered to that faculty
member, within a one month time period in which the faculty member may accept or decline
- Deviations from the above procedure for faculty reduction or program discontinuance
may be appealed. Appeals are limited to claims regarding whether the Procedure for
All Faculty Terminated through Major Academic Restructuring has been followed. The
Faculty Senate Grievance Committee will provide the opportunity for the affected faculty
member(s) to demonstrate a claim of deviation in the procedure.
Amended by Faculty Senate Bill 11-A-2 February 16, 2011
Approved by President February 16, 2011
Posted for 15 Day Review March 7-30, 2011