F. Guidelines for Users of University Printing and Duplicating Services
The following guidelines have been formulated to assist in the orderly and efficient
operation of the University Printing and Duplicating Service. It is hoped that the
statements which appear below will assist those who wish to make use of these services
by informing them of the policies and procedures which will govern their requests.
The Printing and Duplicating Service offers services in two major areas. The Copy
Center Parker Room 105 is designed to quickly reproduce pages of copy. The Printing
Service Parker lower level former pool area is designed for quality printing and large
quantities of printing or operations such as binding, cutting, etc.
The University Printing and Duplicating Service will do work only for the University
community. To avoid any conflicts of interests, printing for outside sources--such
as personal business, industrial, political, or commercial enterprises--will not be
accepted. Printing as a community service in the public interest will be accepted
on a limited, time-available basis at the discretion of the Director of Business Operations.
Faculty should examine relevant chapters in the Business Policies and Procedures Manual,
available in the department office, for further procedural information.
- University Departments Cost for printing and copying will be charged to the department,
office, etc., that requests the service. The responsibility for charging to an account
rests with the administrator of that account. A "Printing and Duplicating Authorization
Card" will be issued to the administrator of an account upon request. The authorization
card must be presented to the Printing and Duplicating Service when initiating a request
for service. An authorization card may be obtained by filling out a "Request for Printing
and Duplicating Authorization Card" form available at the Printing and Duplicating
Service. The request must be signed by the account administrator and returned to the
Printing and Duplicating Service, Parker- lower level former pool area. The card will
usually be prepared within twenty-four hours upon receipt of a signed request. Multiple
cards may be requested if needed. The Printing Service will accept orders placed through
the campus mail with a completed "Printing Request Form" signed by the account administrator.
Forms are available at the Printing and Duplicating Service.
- Student Organizations Printing and copying services are available to student organizations.
Authorization cards will be issued to a student organization upon approval from the
Vice President for Student Affairs or her/his designee.
- External Organizations (Professional Organizations, Special Events, etc.) Printing
and copying services for external organizations can be provided if approved by the
dean of the college or Vice President concerned. Charges for services to these organizations
will be made at a rate designed to recover the costs incurred by the University. Charges
will be billed to the appropriate University departmental account through the use
of its authorization card. Reimbursement to the department from the organization is
the responsibility of the department charged.
- Copy Center
As a service to the faculty and staff of the University, personal copying in the
Copy Centers may be completed on a cash basis. All personal copying must be placed
as the lowest priority and shall not include business ventures, paid advertising,
industrial, political, religious, commercial enterprises, or production to be resold.
Copying must be paid for when picked up.
No personal printing will be done. Binding and other miscellaneous jobs may be completed
for faculty and staff when time and work load permit. Such jobs must be paid for on
delivery of the completed work.
- All charges for personal work will be at a rate designed to recover the costs incurred
by the University.
Any exceptions to these policies must be endorsed by the Vice President providing
oversight to the program or person seeking the exception. A formal list of approved
exceptions will be maintained in the Office of the Vice President for Business and
(Administrative Services, 1983, Revised 1984)
Finance and Administration, 1983