Southeast Missouri State University

B. FACULTY SENATE BYLAWS

Faculty Senate Resolution 01-2 begins here.
[NOTE: The bylaws are numbered so as to correspond to relevant sections of the Faculty Senate Constitution. For example, By-Law Section 4 "Elections" relates to Article IV of the Constitution, which also covers elections.]

Section 1--Name

(reserved)

Section 2--Purposes

(reserved)

Section 3--Membership

3.00 Duties/Responsibilities of Senators

3.10 Senators are expected to:

  1. Assertively and capably represent the interests of faculty to the administration, to the broader University community, and to the community at large.
  2. Attend meetings of the Senate and meetings of the Senate committee(s) to which they are appointed.
  3. Prepare themselves for meaningful participation in the meetings of the Senate and its committees.
  4. Take on and capably accomplish the research and projects necessary for the effective operation of the Senate and its committees.
  5. Inform their department of Senate issues and actions.
  6. Represent the views of their department(s) in the meetings and activities of the Senate.
  7. Recruit faculty colleagues for service on committees, task forces, etc.

3.20 "Department Units" authorized in Article III, Section B (1) of the Faculty Senate Constitution shall be defined as "academic departments," and each department shall be entitled to one Senator. Changes in representation necessitated by changes in department alignment shall be accomplished by means of Senate resolution.

Section 4--Elections

(reserved)

Section 5--Officers

5.00 Duties/Responsibilities of the Officers of the Faculty Senate

5.10 The duties of the Chairperson are to:

  1. Preside over all meetings of the Faculty Senate, including the organizational meeting of the Senate-elect following the spring elections.
  2. Supervise the functioning of the Faculty Senate.
  3. With the advice of the Executive Committee, prepare an agenda for each Faculty Senate meeting and mail said agenda to the Senate members and alternates at least two days prior to the meeting.
  4. Schedule all meetings of the Faculty Senate.
  5. Represent the faculty to the administration and to the Board of Regents.
  6. Serve as a member of the Executive Committee.
  7. Serve as ex officio member of all Senate committees.
  8. Act as spokesperson for the established policies and positions of the faculty to officers of the administration, to the press, to student leadership representatives, and, consistent with Board policies and regulations, to the Board of Regents.

5.20 The duties of the Chairperson-Elect are to:

  1. Act as Chairperson in the temporary absence of the elected Chairperson.
  2. Under the direction of the Chairperson, supervise the functioning of Faculty Senate committees.
  3. Serve as an ex officio member of the Membership Committee.
  4. Serve as a member of the Executive Committee of the Faculty Senate.
  5. Assist in the supervision of the working of the Senate in such manner as directed by the Chairperson of the Faculty Senate.
  6. Serve as Chair of the Johnson Faculty Centre Governing Committee.
    Amended by Faculty Senate, Res 07-03, 8/28/07

5.30 The duties and responsibilities of the Executive Committee are to:

  1. Serve as consultant to the Senate Chairperson.
  2. In the legislative process, serve as the liaison between the Faculty Senate and the University President.
  3. Call special meetings of the Faculty Senate, as needed.
  4. Assist the Senate Chairperson in preparing the agenda for Senate meetings.
  5. To see that every item legitimately proposed for Senate action does indeed come before the Senate within a reasonable period of time after the item has been proposed.
  6. Function on behalf of the Faculty Senate under the following circumstances and conditions: When classes are not in session, the Faculty Senate shall have an opportunity to respond to proposed administrative decisions and activities that normally fall within the domain of the Senate if a quorum cannot be obtained. During such times, the Executive Committee is empowered to act as a quorum of the full Senate. If a quorum of the Executive Committee is not present on campus, the current Chairperson of the Senate or the highest ranking Executive Committee member present on campus will formally ask the University Provost to delay administrative action on the matter in question until the Executive Committee can meet and act.

5.40 Succession of Officers.

5.41 If the office of the Faculty Senate Chairperson becomes permanently vacant, the Chairperson-Elect of the Faculty Senate shall become the Chairperson.

5.42 When the office of the Faculty Senate Chairperson-Elect becomes permanently vacant, an election shall be held immediately to fill the office of Chairperson-Elect.

Section 6--Meetings and Legislative Process

6.10 The agenda for organizational, initial, and regular meetings of the Senate shall be determined by the Senate Chairperson in accordance with Article VI, Section B (8) of the Faculty Senate Constitution and shall be posted on the Faculty Senate web site and communicated electronically to all Senators, Alternates, and others on the Senate mailing list at least 5 days before the meeting. Notices and agendas of special meetings (as authorized by Article VI, Section A (4) of the Constitution) must be communicated electronically to the same parties, but may be done with less advance notice if circumstances do not permit 5 days' notice.

6.40 A Department unit alternate may attend a meeting of the Senate in place of a absent Senator in accordance with Article VI, Section B (7) of the Constitution. In addition, the Department faculty may establish a mechanism to select a temporary representative to attend a meeting which neither the Senator nor the alternate is able to attend. For a temporary representative to have voting rights, notice of such temporary appointment must be given by either the Senator or alternate and received by a member of the Executive Committee or the Senate staff secretary prior to the meeting.

6.50 In accordance with Article VI, Section C (5) of the Constitution, voting in the Faculty Senate shall be by voice, by show of hands, or by roll call. When a roll call vote is requested by a member of the Faculty Senate, it shall be taken and the votes shall be recorded in the minutes and the appropriate documents of the Senate.

6.55 Types of legislation. Senate legislation shall take one of the following forms:

6.551 A "bill" is an item which requires the approval of the university President and/or Board of Regents in order to go into effect. A bill is typically used to change university policy, such as that policy contained in the Faculty Handbook.

6.552 A "resolution" does not require any further approval beyond the Senate. A resolution may be used to express the sense of the Senate on an issue, or to conduct internal Senate matters, such as revising by-laws.

6.60 Records of the Faculty Senate. The records of the Faculty Senate are vital materials for documenting the history of the University. Therefore, the records of the Senate, including all relevant bills, resolutions, committee reports, and minutes, will be preserved in the collections of the University Archives. The University Archivist and the Faculty Senate Documents Committee are charged to create and maintain procedures for transferring records to the Archives regularly, at least at annual intervals.

6.61 The Faculty Senate shall maintain a web site which shall contain at a minimum the following information: (1) a current list of Senators and Alternates and their contact information, (2) a list of the current Senate officers and their contact information, (3) a list of the Senate legislative and reporting committees, their chairpersons and members, and their current contact information, (4) a searchable database of approved minutes of Senate meetings, resolutions adopted, bills adopted (with their approval or rejection by the University President noted in the heading), and committee or officer reports issued, (5) an online forum for discussion of Faculty Senate issues by all faculty, (6) copies of, or links to, the Faculty Senate Constitution and Bylaws, and (7) a link to the web site of the Missouri Association of Faculty Senates and such information as is suggested by that organization.

6.62 Minutes of the meetings of the Faculty Senate shall be taken by the Senate staff secretary, and shall include summaries of oral reports and copies of written reports presented, resolutions and/or bills introduced or adopted, records of motions made and their outcome, and insofar as practicable, summaries of the main themes of discussion. By the second business day after adjournment, a draft of the minutes of a meeting shall be communicated electronically to all Senators, Alternates, and others on the Senate mailing list, and shall be posted on the Faculty Senate web site with a notation of their draft status. By the second business day after adjournment of the meeting at which the minutes are approved, copies of the approved minutes (containing a notation of their approved status and date) shall be communicated electronically to the same parties, and shall be posted on the Faculty Senate web site replacing the draft version. In addition, links to these documents shall be communicated to the campus through the Southeast Newswire or similar means.

Section 7--Functions, Duties and Responsibilities

Chair of the Faculty Senate is an ex officio, non-voting member of all Faculty Senate reporting committees

7.50 Committee Structure of the Faculty Senate

7.51 The Faculty Senate may on its own initiative or upon recommendation of the Membership Committee create or dissolve committees at any meeting by simple majority vote, a quorum being present. To expedite its business the Faculty Senate may grant executive, legislative, and judicial authority to certain Senate committees by the adoption of appropriate bylaws. Faculty Senate committees are charged directly by the Senate and each must report to the Senate through its Chairperson. The chairperson of the committee is responsible for keeping the Senate informed of committee activities by appropriate interim reports and formal recommendations. The number of established Faculty Senate committees should not be increased appreciably in the future. Two means are available to achieve this objective: a) Ad hoc committees should be utilized to handle specific, short-term issues. The charge to such a committee must specify a deadline for the committee action. Members are appointed to these committees in the same manner as they are appointed to established Faculty Senate committees. b) When a long-term issue arises, an attempt should be made to find an existing Faculty Senate committee which may handle the issue approximately within its existing charge. If the charge of an existing committee is closely related to a long-term issue, the charge of the committee should be expanded to cover the issue. Only as a last resort should a new permanent committee be charged.

7.52 The Faculty Senate normally maintains a group of relatively permanent committees, of two main types. Legislative Committees are made up primarily of members of the Faculty Senate. They are charged to fulfill certain responsibilities of the Senate, such as developing legislation to modify existing University policy and/or procedures. Reporting Committees may be made up primarily of faculty who are not members of the Faculty Senate. They are charged by the Senate to conduct certain non-legislative activities on behalf of the faculty, and to report their work to the Faculty Senate.

7.53 Legislative Committees shall, as a routine component of their legislative activities, take steps to inform, consult with, and/or invite input from groups or parties external to the Senate who might be affected by a measure under consideration. The purpose of soliciting this type of input is to guarantee that multiple perspectives are considered during the early policy formulation stages. This does not mean that the final Senate proposal is required to have the support of all potentially affected groups, and nothing in this section shall be construed to require the Senate to abrogate its unique role in University governance as described in the Faculty Handbook.

7.55 Procedures Regarding Legislative Committees:

7.5503 A voting member who is unable to attend a meeting of a Faculty Senate legislative committee may, by providing clear notice to the Committee or its chair, designate another voting member of that committee to cast a proxy vote on behalf of the absent member.

7.5504Makeup of Legislative Committees: The Membership Committee, after elections for new Senators are completed, shall solicit requests from individual Senators regarding their preference for assignment to specific legislative committees. The Membership Committee shall prepare a recommended assignment of Senators to legislative committees so that, insofar as possible, each college, school, and Kent Library is represented on each committee. The Membership Committee shall also recommend a Senator to serve as Chairperson for each legislative committee, provided that no committee may be chaired by the same person for more than two consecutive years. For legislative committees other than the Membership Committee, faculty who are not Senators but who meet the same eligibility qualifications as required of Faculty Senators, may serve as additional voting members. These non-Senator voting members shall serve one-year renewable terms, and shall make up no more than one-half of the voting membership of a committee.
Amended by Faculty Senate, Resolution 11-08, 11/16/11

7.5505 Procedures Regarding Legislative Committees: By the first Wednesday in April, the Membership Committee shall notify the faculty of available positions on Faculty Senate legislative committees. Interest in serving on specific committees should be communicated to the Membership Committee by faculty by the second Wednesday in April. After preparing a recommended assignment of each Senator to a legislative committee, the Membership Committee may supplement the makeup of each committee by recommending from the pool of faculty applicants, non-Senators to serve as additional voting members of that committee. These recommendations shall be made with the goals that each college, school, and Kent Library be represented on each committee.
Amended by Faculty Senate, Resolution 11-08, 11/16/11

7.5506 Procedures Regarding Legislative Committees: By the fourth Wednesday in April, the Membership Committee shall form its recommendations and designation of a chair for each committee. The recommendations of the Membership Committee regarding the makeup of the legislative committees shall be confirmed by the Faculty Senate by no later than its last meeting of the Spring semester. Appointments are effective immediately upon confirmation. The Legislative Committees of the Faculty Senate shall consist of the following:
Amended by Faculty Senate,Resolution 11-08, 11/16/11

7.551 Membership Committee--the membership of the Membership Committee shall consist of one Senator from each of the colleges, schools, and Kent Library, elected by the Senate in accordance with Article VI, Section A (1) of the Faculty Senate Constitution. In addition, the Chair and Chair-Elect of the Faculty Senate shall serve on the Membership Committee. The chair of the Membership Committee shall be elected from within the committee by its members. Membership Committee members, other than the Chair of the Membership Committee, shall also serve on other Faculty Senate legislative committees. The Membership Committee is charged: to recommend changes in the Faculty Senate committee system on basis of continuing study of the system; to review continuously the Faculty Senate committee assignments to secure equitable utilization of faculty talents and interests; to nominate members of Faculty Senate Committees to the Faculty Senate; to nominate faculty members for positions on University Standing Committees to the President of the University; to be available to the University President for recommendations concerning the organization and personnel of all University Standing Committees; to recommend termination of committee membership for faculty who do not fulfill committee obligations; to conduct all Faculty Senate elections and report the results to the Faculty Senate; and to recommend to the Faculty Senate any necessary adjustments in Faculty Senate representation.
Amended by Faculty Senate, Resolution 05-01
Amended by Faculty Senate, Res. 07-03, 08/28/07
Amended by Faculty Senate, Res. 12-1, 3/21/12

7.552 Academic Affairs Committee-in addition to the voting members who shall be assigned to the committee according to Section 7.5504, the following serve as non-voting members: the Provost, the Graduate Dean, the Vice President for Enrollment and the Registrar. The Academic Affairs Committee is charged: to study and make recommendations concerning academic policies and standards; to review admissions and academic standing policies and to recommend appropriate changes; to propose calendars for each academic period on an annual or multi-year basis; to consider and make recommendations regarding calendar topics such as the number of class meetings per credit hour, length of class sessions, number of class meetings per week and semester.
Amended by Faculty Senate, Resolution 07-03, 08/28/07

7.553 Documents Committee--the Documents Committee is charged: to review proposals to amend the Faculty Senate Constitution and formulate them as recommendations to the Faculty Senate; to review periodically the contents of the Faculty Handbook to ensure that the contents reflect current University policy; to recommend changes in the Faculty Handbook to make it consistent with current University policy or practice: to prepare, distribute, and tabulate ballots for amendments to the Faculty Senate Constitution; and to make certain that Faculty Senate records are preserved according to the requirements of Section 6.60.
Amended by Faculty Senate, Rex. 07-03, 08/2/07

7.554 Faculty Compensation Committee--in addition to the voting members who shall be assigned to this committee according to Section 7.5504, the following serve as non-voting members: the Provost, the Vice President for Business and Finance, and the Director of Institutional Research. The Faculty Compensation Committee is charged: to research all relevant contexts in which the determination of faculty salaries and benefits at the University should be considered (e.g. AAUP reports, regional salary report, etc.); to recommend criteria by which faculty salaries at the University are to be determined; to monitor the availability and costs of various benefits and retirement programs; to make recommendations to the Faculty Senate regarding faculty participation in benefits and retirement programs.
Amended by Faculty Senate, Res. 07-03, 08/28/07

7.555 Governance Committee--the Governance Committee is charged: to collect information (e.g., from other universities and from the AAUP) on alternative governance models; to study ways in which the role of the faculty in university governance can be improved; and to recommend organizational changes in the patterns of university governance.

7.556 Professional Affairs Committee--in addition to the voting members who shall be assigned to this committee according to Section 7.5504, the Provost serve as a non-voting member. The Professional Affairs Committee is charged: to monitor and review matters which affect the professional growth of faculty members; to monitor the promotion and tenure policies and practices of the University; to make recommendations concerning promotion, hiring termination, retrenchment, and tenure policies and practices; to make recommendations concerning the general professional stature of the faculty (e.g., sabbatical policies, professional development funds, travel allowances); to recommend rights/privileges and emeritus status for retiring faculty.
Amended by Faculty Senate, 07-03, 08/2/07

7.60 Procedures Regarding Reporting Committees: The term for faculty members of all Faculty Senate reporting committees (unless otherwise directed by the Senate) shall be three years, one third of the membership being rotated each year. The number of faculty, administrators/staff, and students who should serve on Faculty Senate committees shall be recommended by the Membership Committee. In accordance with the appointment procedure set forth below, the Membership Committee shall recommend all appointments for reporting committees, including the chairs, to the Faculty Senate, which must act on these recommendations. The Chair of the Faculty Senate is an ex officio, non-voting member of all Faculty Senate reporting committees.

7.601 Appointment Process

7.6011 By the third Monday in March, the Chair of the Faculty Senate should notify the Membership Committee of any requests for changes in membership on Faculty Senate reporting committees other than those which occur through normal rotation. Such requests may be initiated by individual committee members, by the chairs of the several committees, or by the Faculty Senate Chair, who may also submit a request for specific expertise which may enhance the functioning of particular committees; the Membership Committee should attempt to match these requests to available faculty applicants.

7.6012By the first Wednesday in April, the Membership Committee shall notify the faculty of available positions on Faculty Senate reporting committees. Interest in serving on specific committees should be communicated to the Membership Committee by faculty by the second Wednesday in April.
Amended by Faculty Senate Resolution 11-08, 11/16/11

7.6013The Membership Committee shall fill vacancies from among faculty applicants. By the fourth Wednesday in April, the Membership Committee shall form its recommendations, including a plan of rotation and designation of a chair for each committee; chairs shall serve one-year terms but may succeed themselves. Faculty Senate confirmation shall occur no later than the last meeting of the Senate in the Spring semester. Appointments are effective immediately upon confirmation.
Amended by Faculty Senate Resolution 11-08, 11/16/11

7.6014 Chairs of Faculty Senate reporting committees should notify the Membership Committee when unexpired faculty positions on committees become vacant during the academic year. The Membership Committee will recommend replacement members through appropriate channels from available faculty applicants.

7.6015 Removal of Faculty Committee Members. Chairs of Faculty Senate reporting committees should notify the Chair of the Membership Committee when a faculty member does not fulfill normal committee responsibilities (e.g., when the member regularly does not attend committee meetings). The Member- ship Committee will then determine a) if the matter should be dropped; b) if an inquiry should be sent to the faculty member; c) if the faculty member's removal from the committee should be recommended. Any recommendation for removal will be presented to the Faculty Senate for action. By a majority vote, notice of the vote having been given at the previous meeting, the Senate may remove members from Faculty Senate committees. Replacements for members who are removed from committees will be made through the established procedures for filling vacancies.

7.61 Faculty Senate Reporting Committees. The Reporting Committees of the Faculty Senate shall consist of the following:

7.611 Grants and Research Funding Committee--the membership of the Grants and Research Funding Committee shall consist of one faculty member from each of the colleges, schools, and Kent Library; one alternate faculty member from each of the colleges, schools, and Kent Library; and the Director of Institutional Research, who shall serve as a non-rotating member. (Serving as an alternate on this committee does not preclude membership on another committee.) The Grants and Research Funding Committee is charged: to encourage and promote scholarly activity of the faculty; to solicit local funding support for scholarly activity; to devise guidelines for the administration of such funds; to publicize the nature and extent of research aid available; to receive and evaluate proposals and to recommend allocation of funds to the Provost; and to make patent and copyright recommendations to the Provost.

7.612 Grievance Committee--the membership of the Grievance Committee shall consist of one faculty member from each of the colleges, schools, and Kent Library. The Grievance Committee is charged: to hear and make appropriate recommendations regarding complaints of individuals or of groups of faculty members concerning specific application of University policies, practices, standards, and decisions (e.g., academic freedom, tenure, and due process); to report issues to the Faculty Senate when it believes a grievance has made the issue of broader relevance to the faculty; to hear and make appropriate recommendations regarding complaints or charges of actions implying malfeasance, moral turpitude, or incompetence that are believed to be damaging to the personal and professional reputation of a faculty member or administrative official; to prepare a written report to be forwarded to the Faculty Senate Executive Committee, which within 20 business days shall frame the recommendation of the Grievance Committee to be communicated to the appropriate decision maker(s) or decision-making body(ies) for timely action.
Amended by Faculty Senate, Resolution 04-05

7.70 Faculty Senate Role in University Standing Committees

7.71 University standing committees are charged by the President of the University and must report to the President and/or an individual designated by the President. Faculty Senate Bill 82-A-02 (as amended September 1, 1982; April 1985; and April 2000) defined mutually acceptable principles of Faculty Senate participation in the University committee system, which are outlined therein.

7.72 A complete list of University committees, including their charges, membership structure, and dates of creation/dissolution for each, shall be kept current and made a part of the Faculty Handbook.

Section 8--Amendment of Constitution

(reserved)

Adopted by the Faculty Senate, 1977
Amended, July 1983
Updated August 15, 1997
Reorganized and revised April 26, 2000
Amended April 18, 2001 by Faculty Senate Resolution 01-2
Amended February 19, 2003 by Faculty Senate Resolution 03-01
Amended April 30, 2003 by Faculty Senate Resolution 03-03

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