Southeast Missouri State University

Grants and Research Funding Committee

The Grants and Research Funding Committee members recommended funding for 12 of 19 submitted proposals during the Fall and Spring Calls for Proposals.A total of $66,600.30 was requested during the two rounds of proposals; 12 of the research proposals were funded for a total allocation of $39,026.56.Therefore, the average allocation for each funded proposal was $3,252.21.An additional $1,633.65 was allocated to reimburse faculty for publication charges (five such requests were received during the current academic year and three were funded).Overall, the total amount funded, including GRFC proposals and publication charges, was $40,660.21.Because there were adequate funds remaining a 3rd call for proposals has been issued.

The distribution of requests by Colleges is shown below:

College/School

Proposals Received

Proposals Funded

Total Requested

Total Funded

Proposal

Science & Mathematics

11

8

39,638.28

26,904.00

Liberal Arts

1

1

2,860.00

2,736.00

Health & Human Services

4

1

15,557.02

2,785.56

Polytechnic Studies

3

2

8,545.00

6,601.00

JointCollege Proposal

19

12

66,600.30

39,026.56

Publication Charge

Science & Mathematics

3

1

1,057.00

500.00

Liberal Arts

2

2

1,133.65

1,133.65

Joint College Pub. Charge

5

3

2,190.65

1,633.65

Grand Total

68,790.95

40,660.21

The 2005-2006 GRFC members suggest the following changes/additions to the GRFC Guidelines:

Ineligible projects:

Apparently there is a conflict between the Faculty handbook and the GRFC guidelines as to what types of proposals are eligible for funding.

The Faculty Handbook says on page 183 under the heading Research Funds (note number 3):

The Grants and Research Funding Committee of the Faculty Senate was organized to encourage faculty involvement in research, scholarship, and creative projects. Proposals within the following categories are considered for funding by the committee:

1. Research or objective inquiry into fields of human interest which expand one's knowledge of himself/herself, his/her institutions, or his/her physical world by any recognized research method; 2. Creative projects or imaginative work in any acknowledged area of aesthetic expression, such as the visual arts, music, or literature; 3. Research projects which may lead to program development.

But the GRFC Guidelines says (note number 2):

B.Ineligible projects

1. Research intended for completion of degree requirements is ineligible.

2. Projects involving program/course development and/or implementation are ineligible.

3. Administrative projects are ineligible.

The 2005-2006 GRFC members ask the following questions:

How do projects which may lead to program development differ from projects involving program development?Should these projects be considered eligible or ineligible?

The 2005-2006 GRFC members suggest that this apparent conflict (as pointed out above) is addressed and corrected, if necessary.

Also, this committee endorses the suggested changes/additions suggested by the previous GRFC committee (listed below).

The 2003-2004 GRFC members suggest the following 2 changes/additions to the GRFC Guidelines:

II.Eligibility of Personnel

A.Eligible personnel

All members of the full-timeUniversity Faculty on the Southeast Missouri State University campus payroll are eligible, except those who have received funding from GRFC for four proposals investigating the same general line of research without having submitted a grant or contract proposal to an outside funding agency.Outside funding may include grants or contracts received for research or service projects, and gifts to the university in the form of funds or equipment. The amount of the grant, contract or gift must be comparable to the amounts previously awarded by or currently sought from GRFC.

Funds may be allocated without an attempt to obtain external funding in the rare event that no appropriated funding source is available. If the efforts of proposer, working in conjunction with the Director of Sponsored Programs, fail to locate potential funding sources, a letter from the Director of Sponsored Program attesting to the absence of appropriate funding sources must be attached to the proposal.

RATIONALE:When university eligible faculty have received at least 4 GRFC grants, they are required to seek external funding before becoming re-eligible to apply for GRFC funding.Currently, some faculty are becoming re-eligible by obtaining external grants for about $100.00 (or fewer dollars).This proposed changed in the GRFC Guidelines will address that problem.

I.Deadlines for Submitting Proposals

A.Fall semester:Nine (9) copies[An electronic copy] of the completed proposal must be in the hands of the Chairperson of the Grants and Research Funding Committee (GRFC)[must be uploaded to the Grants and Research Funding Committee (GRFC) Submission web site] no later than 5 p.m. onthe second Monday of October.Before the proposal is submitted to the Chairperson[uploaded to the GRFC Submission web site], the College Representative should conduct the initial screening to make sure that the proposal adheres to the GRFC guidelines and is structured in the proper format. Because signatures of the GRFC College Representative, the Department Chairperson, and the College Dean must be obtained for the proposal to be forwarded to GRFC, it is strongly suggested that applicants allow enough time to gather the required signatures and todeliver the proposal to the GRFC Chair[signatures on the required “Title Page,” to scan the signed “Title Page,” and to upload the completed proposal to the GRFC Upload web site] by the 5 p.m. deadline. To ensure file compatibility for GRFC members, the electronic copy of the completed GRFC proposal should be prepared in the word processing software currently used by the Campus (e.g., Microsoft Word).

B.Spring semester:Nine (9) copies [An electronic copy] of the completed proposal must be in the hands of the Chairperson of the Grants and Research Funding Committee (GRFC)[must be uploaded to the Grants and Research Funding Committee (GRFC) Submission web site] no later than 5 p.m. onthe last Monday in February.It should be noted that if all funds are recommended for encumbrance during the Fall semester, no proposals will be considered in the Spring semester.Before the proposal is submitted to the Chairperson [uploaded to the GRFC Submission web site], the College Representative should conduct the initial screening to make sure that the proposal adheres to the GRFC guidelines and is structured in the proper format. Because signatures of the GRFC College Representative, the Department Chairperson, and the College Dean must be obtained for the proposal to be forwarded to GRFC, it is strongly suggested that applicants allow enough time to gather the required signatures and todeliver the proposal to the GRFC Chair[signatures on the required “Title Page,” to scan the signed “Title Page,” and to upload the completed proposal to the GRFC Upload web site] by the 5 p.m. deadline.To ensure file compatibility for GRFC members, the electronic copy of the completed GRFC proposal should be prepared in the word processing software currently used by the Campus (e.g., Microsoft Word).

RATIONALE:The GRFC members recommend updating the procedure whereby individuals submit their proposals to the GRFC.Contemporary and future funding guidelines require electronic submissions.

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