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Southeast Missouri State University

Membership Committee

Faculty Senate Membership Committee AY 2008 Year-End Report

Submitted Wednesday May 7, 2008

The 2007-2008 Faculty Senate Membership Committee consisted of Willie Redmond (HCB), Jan Ward (CoE), Priscilla Hornby (HHS), Marc Fulgham (CLA), Jim McGill (chairperson, CoSM), Julie Banks (KL), and Sophia Scott (SPS).

Committee Appointment Recommendations

The Membership Committee conducted the normal business of making recommendations to fill vacancies on Faculty Senate and University Standing Committees.Numerous committee vacancies were filled during the fall 2007 semester, and several vacancies remain to be filled at the close of the spring 2008 semester.These committees and the current status of the solicitation process will be itemized below.

As University Standing Committee vacancies arose during the year, blanket solicitations were sent out to all eligible faculty members by e-mail using the Faculty Senate News list.A separate solicitation was sent out for each committee and included a) the college(s) for which vacancies existed; b) the term length of the committee appointment; c) the charge to the committee; d) a brief description of the recommendation and selection process; and e) two evaluative questions:

1. Briefly, why are you interested in serving on this particular committee?

2. Do you have any experience or expertise that makes you a particularly suitable candidate to serve on this committee?

Respondents were then ranked by a vote of all members of the Membership Committee, and the names of the top two candidates by rank were forwarded to the appropriate administrator for selection.

Vacancies were filled on the following University Standing Committees: AQIP Steering Committee [1], the University Research Involving Human Subjects Committee [1], the University Commencement Committee [9], the University Athletic Committee [1].Three appointments were also made to the Ad Hoc Committee on Smoking Policies and Procedures.

In addition to making recommendations for the population of all Faculty Senate Committees for the academic year, vacancies were also filled on the following Faculty Senate Legislative and Reporting Committees: Academic Affairs Committee [1]; Documents Committee [1]; Faculty Compensation Committee [1]; Governance Committee [1], Johnson Faculty Centre Governing Committee [1]

Approximately thirty vacancies on University Standing Committees remain to be filled and are detailed in a table at the end of this report.A rotation schedule for the University Equity Issues Committee was devised by the Membership Committee at the request of the administration.

Two vacancies on the Faculty Senate Documents Committee remain to be filled.These two vacancies need not be Senators.

Faculty Senate Department Unit Representative Elections

In addition to making various committee membership recommendations, the Membership Committee also initiated, oversaw, and confirmed the outcome of elections of Senate representatives and alternates for eleven departmental units during the spring 2008 semester. The results of these elections are reported in a table at the end of this report.

Agriculture. Senator: Kim Dillivan; Alternate: none elected

Communication Disorders.Senator: Joyce Renaud; Alternate: Jayanti Ray

Computer Science. Senator: David Naugler; Alternate: none elected

Elementary, Early, and Special Education. Senator: Kathy Conway; Alternate: Larry Bohannon

English. Senator: Stephanie Chamberlain; Alternate: none elected

Management and Marketing. Senator: none reported yet; Alternate: none reported yet

Nursing. Senator: Elaine Jackson; Alternate: Marcie Hobbs

Psychology. Senator: Rick Sebby; Alternate: Leslee Pollina

Social Work. Senator: Walt Paquin; Alternate: Tiffany Parker

Mathematics. Senator: Haohao Wang; Alternate: Candide Walton

Chemistry. Senator: Jim McGill; Alternate: none elected

Resolution of Handbook Issues

Finally, the Membership Committee pursued resolution of a couple of issues that arose in the course of the normal conduct of business.

First, the issue of whether Faculty Handbook policy prohibiting self-succession for faculty members serving full terms on University Standing Committees (page 66 in current handbook) should be amended to allow exceptions for committees which are difficult to populate and for which an outgoing faculty member wishes to continue serving (e.g. University Commencement Committee).The administration rejected this proposal stating 1) that it is preferable to have a vacant seat on a committee rather than to have a faculty member succeed themselves as a member of that committee; and 2) that it is not acceptable for a faculty member to rotate back onto such a committee even after the position has been left vacant for a year or more.

Second, addressing an issue of confusion the administration was asked to define a University Standing Committee.No precise definition was available except that any University-level committee that is directly or indirectly appointed by and reports directly or indirectly to the President is a University Standing Committee.This definition is consistent with the one provided on page 66 of the Faculty Handbook.By this definition, there are apparent conflicts between Faculty Handbook policy and practice, since some of these committees are not appointed by the process defined on page 66 of the Faculty Handbook.It is recommended that this issue be revisited by the new Faculty Senate and Membership Committee and brought to the Senate for resolution of any real or apparent conflicts between policy and practice.


Remaining University Committee Vacancies (2 names needed for each vacancy)

Committee

College/School/Library (# of vacancies)

# of names

AQIP Steering Committee

At-large faculty member (1)*

2

Campus Planning and Beautification Committee

College of Health and Human Services (1)*

5

Strategic Enrollment Management Task Force

At-large faculty member (1)

1

University Athletic Committee

Kent Library (1)#

1

University Commencement Committee

Harrison College of Business (2)

College of Education (2)

College of Health and Human Services (3)

College of Liberal Arts (3)

College of Science and Mathematics (3)

School of Polytechnic Studies (1)

1

0

2

2

0

0

University Equity Issues Committee

Harrison College of Business (1)

College of Education (1)

College of Health and Human Services (1)

College of Liberal Arts (1)

College of Science and Mathematics (1)

Kent Library (1)#

School of Polytechnic Studies (1)

3

1

3

2

6

4

0

University Student Affairs Committee

Harrison College of Business (1)

College of Liberal Arts (1)

1

0

University Planning Committee

Harrison College of Business (1)

Kent Library (1)#

1

1

University Promotion and Sabbatical Leave Committee

Harrison College of Business (1); moot?

4

* denotes committees for which Membership Committee is ready to select names of candidates to send forward to the appropriate administrator for final selection

# due to the low number of Kent Library faculty members, only one candidate name was submitted for these vacancies

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