Southeast Missouri State University

Resolution 07-03 Revision of Faculty Senate By-Laws

Revision of Faculty Senate By-Laws

WHEREAS: The Documents Committee has identified several minor revisions to the Faculty Senate By-Laws that it feels should be made for clarification purposes,

THEREFORE BE IT RESOLVED THAT: The attached revisions to the By-Laws be enacted.

Affected Section Begins Here:
5.20The duties of the Chairperson-Elect are to:
Act as Chairperson in the temporary absence of the elected Chairperson.
Under the direction of the Chairperson, supervise the functioning of Faculty Senate committees.
Serve as an ex officio member of the Membership Committee.
Serve as a member of the Executive Committee of the Faculty Senate.
Assist in the supervision of the working of the Senate in such manner as directed by the Chairperson of the Faculty Senate.
Serve as Chair of the Johnson Faculty Centre Governing Committee.
5.30The duties and responsibilities of the Executive Committee are to:
Serve as consultant to the Senate Chairperson.
In the legislative process, serve as the liaison between the Faculty Senate and the University President.
Call special meetings of the Faculty Senate, as needed.
Assist the Senate Chairperson in preparing the agenda for Senate meetings.
To see that every item legitimately proposed for Senate action does indeed come before the Senate within a reasonable period of time after the item has been proposed.
Function on behalf of the Faculty Senate under the following circumstances and conditions: When classes are not in session, the Faculty Senate shall have an opportunity to respond to proposed administrative decisions and activities that normally fall within the domain of the Senate if a quorum cannot be obtained. During such times, the Executive Committee is empowered to act as a quorum of the full Senate. If a quorum of the Executive Committee is not present on campus, the current Chairperson of the Senate or the highest ranking Executive Committee member present on campus will formally ask the University Provost to delay administrative action on the matter in question until the Executive Committee can meet and act.
5.40Succession of Officers.
5.41If the office of the Faculty Senate Chairperson becomes permanently vacant, the Chairperson-Elect of the Faculty Senate shall become the Chairperson.
5.42When the office of the Faculty Senate Chairperson-Elect becomes permanently vacant, an election shall be held immediately to fill the office of Chairperson-Elect.
Section 6--Meetings and Legislative Process
6.10The agenda for organizational, initial, and regular meetings of the Senate shall be determined by the Senate Chairperson in accordance with Article VI, Section B (8) of the Faculty Senate Constitution and shall be posted on the Faculty Senate web site and communicated electronically to all Senators, Alternates, and others on the Senate mailing list at least 5 days before the meeting. Notices and agendas of special meetings (as authorized by Article VI, Section A (4) of the Constitution) must be communicated electronically to the same parties, but may be done with less advance notice if circumstances do not permit 5 days' notice.
6.40A Department unit alternate may attend a meeting of the Senate in place of a absent Senator in accordance with Article VI, Section B (7) of the Constitution. In addition, the Department faculty may establish a mechanism to select a temporary representative to attend a meeting which neither the Senator nor the alternate is able to attend. For a temporary representative to have voting rights, notice of such temporary appointment must be given by either the Senator or alternate and received by a member of the Executive Committee or the Senate staff secretary prior to the meeting.
6.50In accordance with Article VI, Section C (5) of the Constitution, voting in the Faculty Senate shall be by voice, by show of hands, or by roll call. When a roll call vote is requested by a member of the Faculty Senate, it shall be taken and the votes shall be recorded in the minutes and the appropriate documents of the Senate.
6.55Types of legislation. Senate legislation shall take one of the following forms:
6.551A "bill" is an item which requires the approval of the university President and/or Board of Regents in order to go into effect. A bill is typically used to change university policy, such as that policy contained in the Faculty Handbook.
6.552A "resolution" does not require any further approval beyond the Senate. A resolution may be used to express the sense of the Senate on an issue, or to conduct internal Senate matters, such as revising by-laws.
6.60Records of the Faculty Senate. The records of the Faculty Senate are vital materials for documenting the history of the University. Therefore, the records of the Senate, including all relevant bills, resolutions, committee reports, and minutes, will be preserved in the collections of the University Archives. The University Archivist and the Faculty Senate Documents Committee are charged to create and maintain procedures for transferring records to the Archives regularly, at least at annual intervals.
6.61The Faculty Senate shall maintain a web site which shall contain at a minimum the following information: (1) a current list of Senators and Alternates and their contact information, (2) a list of the current Senate officers and their contact information, (3) a list of the Senate legislative and reporting committees, their chairpersons and members, and their current contact information, (4) a searchable database of approved minutes of Senate meetings, resolutions adopted, bills adopted (with their approval or rejection by the University President noted in the heading), and committee or officer reports issued, (5) an online forum for discussion of Faculty Senate issues by all faculty, (6) copies of, or links to, the Faculty Senate Constitution and Bylaws, and (7) a link to the web site of the Missouri Association of Faculty Senates and such information as is suggested by that organization.
6.62Minutes of the meetings of the Faculty Senate shall be taken by the Senate staff secretary, and shall include summaries of oral reports and copies of written reports presented, resolutions and/or bills introduced or adopted, records of motions made and their outcome, and insofar as practicable, summaries of the main themes of discussion. By the second business day after adjournment, a draft of the minutes of a meeting shall be communicated electronically to all Senators, Alternates, and others on the Senate mailing list, and shall be posted on the Faculty Senate web site with a notation of their draft status. By the second business day after adjournment of the meeting at which the minutes are approved, copies of the approved minutes (containing a notation of their approved status and date) shall be communicated electronically to the same parties, and shall be posted on the Faculty Senate web site replacing the draft version. In addition, links to these documents shall be communicated to the campus through the Southeast Newswire or similar means.

Section 7--Functions, Duties and Responsibilities
7.551 Membership Committee--the membership of the Membership Committee shall consist of one Senator from each of the colleges, schools, and Kent Library, elected by the Senate in accordance with Article VI, Section A (1) of the Faculty Senate Constitution. In addition, the Chair and Chair-Elect of the Faculty Senate shall serve on the Membership Committee. The chair of the Membership Committee shall be elected from within the committee by its members. Membership Committee members shall also serve on other Faculty Senate legislative committees. The Membership Committee is charged: to recommend changes in the Faculty Senate committee system on basis of continuing study of the system; to review continuously the Faculty Senate committee assignments to secure equitable utilization of faculty talents and interests; to nominate members of Faculty Senate Committees to the Faculty Senate; to nominate faculty members for positions on University Standing Committees to the President of the University; to be available to the University President for recommendations concerning the organization and personnel of all University Standing Committees; recommend termination of committee membership for faculty who do not fulfill committee obligations; to conduct all Faculty Senate elections and report the results to the Faculty Senate; and to recommend to the Faculty Senate any necessary adjustments in Faculty Senate representation.
Amended by Faculty Senate, Resolution 05-01
7.552 Academic Affairs Committee-in addition to the voting members who shall be assigned to the committee according to Section 7.5504, the following serve as non-voting members: the Provost, the Graduate Dean, the Vice President for Enrollment and the Registrar. The Academic Affairs Committee is charged: to study and make recommendations concerning academic policies and standards; to review admissions and academic standing policies and to recommend appropriate changes; to propose calendars for each academic period on an annual or multi-year basis; to consider and make recommendations regarding calendar topics such as the number of class meetings per credit hour, length of class sessions, number of class meetings per week and semester.
7.553 Documents Committee--the Documents Committee is charged: to review proposals to amend the Faculty Senate Constitution and formulate them as recommendations to the Faculty Senate; to review periodically the contents of the Faculty Handbook to ensure that the contents reflect current University policy; to recommend changes in the Faculty Handbook to make it consistent with current University policy or practice: to prepare, distribute, and tabulate ballots for amendments to the Faculty Senate Constitution; and to make certain that Faculty Senate records are preserved according to the requirements of Section 6.60.
7.554 Faculty Compensation Committee--in addition to the voting members who shall be assigned to this committee according to Section 7.5504, the following serve as non-voting members: the Provost, the Vice President for Business and Finance, and the Director of Institutional Research. The Faculty Compensation Committee is charged: to research all relevant contexts in which the determination of faculty salaries and benefits at the University should be considered (e.g. AAUP reports, regional salary report, etc.); to recommend criteria by which faculty salaries at the University are to be determined; to monitor the availability and costs of various benefits and retirement programs; to make recommendations to the Faculty Senate regarding faculty participation in benefits and retirement programs.
7.556 Professional Affairs Committee--in addition to the voting members who shall be assigned to this committee according to Section 7.5504, the Provost serves as a non-voting member. The Professional Affairs Committee is charged: to monitor and review matters which affect the professional growth of faculty members; to monitor the promotion and tenure policies and practices of the University; to make recommendations concerning promotion, hiring termination, retrenchment, and tenure policies and practices; to make recommendations concerning the general professional stature of the faculty (e.g., sabbatical policies, professional development funds, travel allowances); to recommend rights/privileges and emeritus status for retiring faculty.
7.61 Faculty Senate Reporting Committees. The Reporting Committees of the Faculty Senate shall consist of the following:
7.611 Grants and Research Funding Committee--the membership of the Grants and Research Funding Committee shall consist of one faculty member from each of the colleges, schools, and Kent Library; one alternate faculty member from each of the colleges, schools, and Kent Library; and the Director of Institutional Research, who shall serve as a non-rotating member. (Serving as an alternate on this committee does not preclude membership on another committee.) The Grants and Research Funding Committee is charged: to encourage and promote scholarly activity of the faculty; to solicit local funding support for scholarly activity; to devise guidelines for the administration of such funds; to publicize the nature and extent of research aid available; to receive and evaluate proposals and to recommend allocation of funds to the Provost; and to make patent and copyright recommendations to the Provost.
7.612 Grievance Committee--the membership of the Grievance Committee shall consist of one faculty member from each of the colleges, schools, and Kent Library. The Grievance Committee is charged: to hear and make appropriate recommendations regarding complaints of individuals or of groups of faculty members concerning specific application of University policies, practices, standards, and decisions (e.g., academic freedom, tenure, and due process); to report issues to the Faculty Senate when it believes a grievance has made the issue of broader relevance to the faculty; to hear and make appropriate recommendations regarding complaints or charges of actions implying malfeasance, moral turpitude, or incompetence that are believed to be damaging to the personal and professional reputation of a faculty member or administrative official; to prepare a written report to be forwarded to the Faculty Senate Executive Committee, which within 20 business days shall frame the recommendation of the Grievance Committee to be communicated to the appropriate decision maker(s) or decision-making body(ies) for timely action.
Amended by Faculty Senate, Resolution 04-05
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