Southeast Missouri State University

Proposal Development Protocols

Sponsor Guidance Document

The initial source of guidance for preparing a grant proposal is the sponsor’s guidelines, available in a Request for Proposals (RFP), Request for Applications (RFA) or other application guidance document specific to a particular grant program. Common information found in the sponsor’s guidance document includes:

  • Proposal Submission Deadline
  • Maximum Request Amount
  • Type of Project Funded (Research, Instruction, Service Provision, etc.)
  • Facilities & Administrative (F&A) Cost Allowance
  • Match Requirement
  • Allowable Costs
  • Sponsor Contact Persons
  • Transmission Procedure for Proposals

Matching Funds

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Faculty Compensation and Release Time

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12). For specific guidance regarding summer compensation, please see Business Policy & Procedure Manual (04-01).

Space Needs Associated with Proposals

If a faculty member believes that additional offices or other working space will be required for an externally funded grant proposal, he/she should confirm with the appropriate Department Chairperson and/or Dean that such space could be made available for the project.

Consultants / Sub-Awards

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Facilities & Administrative (F&A) Costs (Indirect Rate)

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Fringe Benefit Rate

The FY2012 projected rates for these purposes include 22.10% of the base salary for FICA / retirement PLUS a flat $5,600 per FTE (full time equivalent). For a standalone part-time position, the same FICA / retirement rate applies, but the flat rate is $2,770 for part-time employees. Please see also the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Graduate Assistant Tuition and Stipend Rates

Source: Graduate Office

The Graduate Assistantship (GA) fee waiver includes up to 9 hours of coursework per semester for the Fall and Spring semesters, and up to 6 hours of coursework in the Summer. A total of 24 credit hours are allowed per year. Unless a specific student has been identified to serve in a GA position, the rate for a non-resident graduate assistant should be requested in external funding proposals. The Graduate Assistant tuition and stipend rates are revised each academic year.

Resident Graduate Assistantship Fees (2012-13):
$280.50 per credit hr. X 24 hrs. = $6,732
$6,732 (fee waiver) + $7,907 (stipend) + $155 (parking) = $14,794

Non-Resident Graduate Assistantship Fees (2012-13):

$497.00 per credit hr. X 24 hrs. = $11,928
$11,928 (fee waiver) + $7,907 (stipend) + $155 (parking) = $19,990

Please see also the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Per Diem and Mileage Reimbursement Rates

Current Rates: http://www.semo.edu/accountspayable/additional_information.htm

Travel Policies: http://www.semo.edu/accountspayable/travel.htm

Please see also the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Equipment Threshold

Source: Business Policy and Procedure Manual

An item that has a purchase price of $1,000 or higher is considered "equipment" per University policies. Unless another amount is noted in the sponsor guidance document, use this threshold to define equipment (vs. supplies)

http://www.semo.edu/president/images/FinAdm_05-08_Procedure_2009.pdf

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