Southeast Missouri State University

Sponsor Guidance Document

The initial source of guidance for preparing a grant proposal is the sponsor’s guidelines, available in a Request for Proposals (RFP), Request for Applications (RFA) or other application guidance document specific to a particular grant program. Common information found in the sponsor’s guidance document includes:

  • Proposal Submission Deadline
  • Maximum Request Amount
  • Type of Project Funded (Research, Instruction, Service Provision, etc.)
  • Facilities & Administrative (F&A) Cost Allowance
  • Match Requirement
  • Allowable Costs
  • Sponsor Contact Persons
  • Transmission Procedure for Proposals

Matching Funds

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Faculty Compensation and Release Time

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12). For specific guidance regarding summer compensation, please see Business Policy & Procedure Manual (04-01).

Space Needs Associated with Proposals

If a faculty member believes that additional offices or other working space will be required for an externally funded grant proposal, he/she should confirm with the appropriate Department Chairperson and/or Dean that such space could be made available for the project.

Consultants / Sub-Awards

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Facilities & Administrative (F&A) Costs (Indirect Rate)

Please see the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Fringe Benefit Rate

The FY2015 projected rates for these purposes include 24.63% of the base salary for FICA / retirement PLUS a flat $6,005 per FTE (full time equivalent). For a standalone part-time position, the same FICA / retirement rate applies, but the flat rate is $2,980 for part-time employees. Please see also the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Graduate Assistant Tuition and Stipend Rates

Source: Graduate Office

The Graduate Assistantship (GA) fee waiver includes up to 9 hours of coursework per semester for the Fall and Spring semesters, and up to 6 hours of coursework in the Summer. A total of 24 credit hours are allowed per year. Unless a specific student has been identified to serve in a GA position, the rate for a non-resident graduate assistant should be requested in external funding proposals. The Graduate Assistant tuition and stipend rates are revised each academic year.

Resident Graduate Assistantship Fees (2014-15):

$292.00 per credit hr. X 24 hrs. = $7,008
$7,008 (fee waiver) + $8,348 (stipend) + $155 (parking) = $15,511

Non-Resident Graduate Assistantship Fees (2014-15):

$516.00 per credit hr. X 24 hrs. = $12,384
$12,384 (fee waiver) + $8,348 (stipend) + $155 (parking) = $20,887

Please see also the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Per Diem and Mileage Reimbursement Rates

Current Rates

Travel Policies

Please see also the Southeast Missouri State University Business Policy & Procedure Manual (02-12).

Equipment Threshold

Source: Business Policy and Procedure Manual

An item that has a purchase price of $1,000 or higher is considered "equipment" per University policies. Unless another amount is noted in the sponsor guidance document, use this threshold to define equipment (vs. supplies)

Procedure Manual

APPLY VISIT DONATE