How to Report Hazing
Southeast Missouri State University has a zero tolerance policy on hazing. If you
feel that you or someone that you know has been hazed please report it to the Office
of Greek Life at (573)-986-7301 or email@example.com. In the event of a hazing allegation, it is protocol for the University to place
the accused organization on an interim suspension until an investigation is conducted.
The National/Regional HQ for the accused organization will also be notified of the
allegations so that they may conduct their own investigation concurrently with the
University. Upon completion of the investigation, a decision will be made whether
there is enough evidence to support that hazing has taken place. If it is decided
evidence supports the allegation, the chapter will go through a student conduct hearing
and face severe University sanctions.
How to Update Chapter Rosters
The Office of Greek Life understands that accurate Greek rosters are essential for
every chapter. Below is the step by step process for adding and removing members from
your roster. All final updates to chapter rosters must be submitted by November 10
during the Fall semester and April 10 during the Spring semester.
These rosters are included in the President's reports and are part of a Google Doc
for each chapter. These rosters are to be submitted every month on the 10th so the
office can make updates. Those members who leave or graduate will be moved to the
bottom of the Google Doc roster and kept on the roster listing for at least one additional
year. Chapter members who graduate or leave the chapter are not included in any grade
How to add a member: Affiliation cards are required for every student who receives
a bid from a Greek organization. The student who has accepted a bid must sign the
grade release section on the affiliation card in order to have their grade information
released to the organization. Affiliation cards must be completed within 48 hours
of a student accepting a bid. Affiliation cards are available in the Office of Greek
Life, University Center 413. Chapters may request the Office of Greek Life to print
off their rosters any day the Office is open. We ask that chapters give the Office
at least 24 hours' notice with the request.
Chapters wishing to have mail sent out from the University should follow the following
- Contact the University’s Custodian of Records or Institutional Research Office to request the population of people you wish to mail. Be sure to consider the demographic
that you wish to mail your information to. For example, do you want all students of
a certain class year, part-time vs. full-time students? Do you want to send mail to
students who are not enrolled for a specific semester or students who are within a
certain age range? You can request this information by following the instructions
on the Sunshine Law website via the Institutional Research website. Once a request is received, the Custodian of Records will work with the Institutional
Research Office, Registrar, or other pertinent office to produce an appropriate reply.
- Be sure to ask for name and whether you want their home (permanent) or an on-campus
- Develop whatever mailing you wish to have sent and arrange for the printing of these
materials via a vendor of your choice. You may need to wait until you hear back from
Institutional Research to confirm how much printing you need to have done.
- Verify your mailings, if being done as part of rush/recruitment efforts, require approval
by the relevant Greek Governing Council. Approval of mailings by IFC/NPC/NPHC is the
responsibility of the chapter and not the Greek Life office.
- Pre-stuff the envelopes with the materials you wish to have sent. You can seal the
envelopes or they can be sealed for you via the University’s mail processing service.
- To allow room for the postage to be applied, a 3" wide by 1 1/2" tall space should
be reserved with no tape or marks in this area on the upper right corner.
- The stuffed envelopes or postcards should be taken to University Receiving at 610
Washington Ave, Cape Girardeau, MO 63701. Charges for all postage will be applied
to the appropriate account. For example, charges can be assessed to an individual
student or to an organization, as long as the organization has an active account,
via a S0 number, with the University.
- Only mailing of 200 or more are eligible for bulk mail, all other mail is sent via
standard USPS first class rates.
- The address information from Institutional Research Office should be forwarded to
University Receiving, via email at firstname.lastname@example.org. All address information must
be sent in Microsoft Excel format.
- Typically mailings under 200 pieces are sent within one business day. If you desire
to send a mailing of more than 500 pieces please contact University Receiving ahead
of time to confirm the schedule for your mailing.
University Receiving Contact Information – Mark Westrich
573.651.2998 or email@example.com
610 Washington Ave
One University Plaza, MS 4850
Cape Girardeau, Missouri 63701