1. Application Deadline: In order to be eligible for this benefit, employee and dependent should complete and submit to the Benefits Office a Dependent Tuition Reimbursement Form no later than the first day of classes for the semester for which reimbursement is requested. If applying for reimbursement for courses to be taken throughout an entire academic year, the Dependent Tuition Reimbursement Form must be submitted no later than the first day of classes for the fall semester. Applications for the entire academic year or an individual semester received after the deadline dates will not be accepted.
    1. Employee eligibility:
      1. Employee must be employed at least halftime in one of the following employment categories:
        1. Regular or term staff
        2. Regular faculty
        3. Term faculty (must have a contract for the entire academic year)
      2. Employee must be employed in one of the eligible categories on the first day of the semester and remain employed in an eligible category throughout the semester for which the reimbursement will apply.
      3. Non-eligible employment categories:
        1. Graduate Assistants
        2. Temporary staff or faculty, on call staff
        3. Part-time employees with employment status of less than 50%
    2. Dependent eligibility:
      1. A dependent is defined as a spouse or an unmarried child who receives at least half of his/her support from his/her parents, such as an employee's son, daughter, stepson, or stepdaughter. A child of divorced or separated parents is treated as a dependent of both parents where (1) the parents are divorced, legally separated, or separated under a written separation agreement; (2) the child receives at least half of hi/her support from his/her parents; and (3) the child is in the legal custody of one or both parents for at least half the calendar year.
      2. A dependent child will be eligible to participate in the tuition reimbursement program through the end of the month in which he/she reaches age 25.
      3. A dependent must be a student enrolled in undergraduate courses and be in good standing at the University. College courses taken by dependents who are high school students or any courses taken for graduate credit are not eligible for reimbursement.
  2. Financial Aid Calculation: The Benefits Office will verify eligibility and notify Student Financial Services of the applicable amount. Financial Aid calculations are made on the maximum reimbursement possible (estimates for following semester will be based on current semester enrollment). The reimbursement amount or financial aid amount may be subject to adjustments if an over-award occurs due to federal aid or University scholarship assistance. All tuition reimbursement benefits will be calculated after institutional scholarships and award amounts are applied.
  3. Payment of Tuition: The dependent's account must be paid in full by established deadlines (e.g., through the installment payment plan, pre-payments, or payments made in full). No reimbursement will be made through this program for classes that are dropped during the semester or in cases where the dependent withdraws from the University. In these situations, incidental and general fees for the classes will be subject to the University's general refund policy.
  4. Reimbursement of Tuition: At end of the semester, grades are reviewed and eligible hours are determined by the Benefits Office and provided to Student Financial Services. Only classes taken for credit toward a degree are eligible for reimbursement.
    1. Reimbursement will be made at 50% of incidental and general fees upon completion of semester course work for each class in which the grade of "C" or better is attained; a "CR" for courses receiving credit is recorded; or, a passing grade is received for a course taken as "pass/fail".

      Exceptions are as follows:
      1. Non-degree courses, credit-by-examination or retroactive credit are excluded from the reimbursement program.
      2. Calculation of the 50% reimbursement will be made only after any University scholarships or other funds specifically designated for the payment of incidental and general fees (tuition) are applied. Credit hours completed according to criteria are paid first by scholarship or other funds specifically designated for payment of incidental and general fees.
      3. Reimbursement of fees will be made only up to a cumulative total of 132 Southeast Missouri State University undergraduate hours per dependent.
    2. Any grade of "I" must be completed with a "C" or better by the end of the following regular academic semester or it will cease to be eligible for reimbursement. The student must request that grade change verification from the Registrar's Office be sent to the Benefits Office before reimbursement can be made. The Benefits Office will contact Student Financial Services for determination of fee eligibility. Student Financial Services will transfer the payment to the student's account.
    3. Reimbursement will be applied to the student's account. If a credit balance is created, the student may request a refund by completing a Refund Request Form obtained from Student Financial Services.
  5. Appeals Process: Appeals regarding eligibility should be made to the Assistant Director of Human Resources. Appeals regarding grades or financial aid status must be pursued through University processes set up for these purposes. Any change of grade that qualifies a student for reimbursed tuition must be reported to the Benefits Office. The student can do this by obtaining a verification form completed by the Registrar's Office and presented the form to the Benefits Office. Any change of grade must be made by the end of the following semester or it will cease to be eligible for reimbursement.


Fax: 573.651.2108
Academic Hall Room 012
Office of Human Resources
One University Plaza, MS 3150
Cape Girardeau, Missouri 63701