This page contains the guidelines to implement the temporary voluntary summer leave without pay (LWOP) option for non-faculty employees.
Note: Current benefit structures will be applied to this program.
Notice: The thirty day advance notice requirement in the current operating procedures for LWOP is reduced effective June 3, 2002, (the written request for LWOP will be expedited for decision). Each request will be considered in light of the department’s operating needs. Employees who request LWOP may simply state their reason for the LWOP as “in response to the President’s May 24, 2002, request.”
Vacation: To help encourage applicants, vacation will accrue (up to the maximum balance of 240 hour permitted) during periods of LWOP until further notice. The accrual will be processed upon the employee’s return to pay status as an hours adjustment in the next payroll.
July 4: Employees who take a LWOP that includes the July 4 holiday, will be paid for the holiday.
Summer: The end of the period for summer voluntary LWOP is August 9. However, the LWOP option will be available throughout FY 03 (some departments’ work loads are higher in the summer, making it difficult to permit LWOP at this time, but they may be able to recommend approval for other times during the year).
Minimum Periods of LWOP: The minimum period for LWOP will be a full day.
Intermittent LWOP: It is allowable to grant LWOP on an intermittent basis (for instance, an employee might wish to be off every Friday for June and July and the department may be able to better accommodate the resulting four day work week than a two consecutive week LWOP).
Processing LWOP Requests: Interested employees are asked to give a written request to their supervisor that states the dates for the LWOP. Those requests, with comments from the supervisor, will then be submitted to the Provost or the division vice president for approval, modification, or disapproval, depending upon the needs of the unit. The Provost or division vice president will provide written notice to the Human Resources Office of all approved LWOP requests.
A letter to the employee offering the approved LWOP will be generated by Human Resources. The Benefits Office will contact employees to explain any benefits procedures that might be affected or to answer employee questions. For any employee on extended LWOP, the HR and Benefits Offices will reinstate the employee based upon the dates in the approved request.