Southeast Missouri State University

Administrative Office

The Administrative Office is responsible for the following in Kent Library:

  • Assessment, Budget
  • Building and facilities
  • Collections
  • Human Resources
  • Offsite storage
  • Operations Planning
  • Representing Kent Library to individuals or groups outside the library both at the University and outside the University.

Access Services

Access Services provides access to materials and manages the regular circulating collections in Kent Library. Additionally, patrons can access collections held in academic, public and special libraries in Missouri and throughout the United States through MOBIUS (Missouri Bibliographic Information Users System) and Kent Interlibrary Loan services. To ensure access to print and electronic resources, the unit uses an information technology infrastructure that assists University library patrons with information needs.

Bibliographic Control

Bibliographic Control is comprised of the following units:

Cataloging and Processing

Cataloging is responsible for cataloging and classifying all new titles as well as a significant number of volumes processed and added to the collection each year. Bibliographic records are either created or edited for materials in all formats. Authority control and consistent database maintenance are extremely important to insure the integrity of the library catalog. Cataloging is also responsible for the physical processing, such as labeling and stamping, of new book and audiovisual materials to make these materials ready for circulation.

Periodicals Acquisition

In Kent Library, the acquisition of periodicals is separate from the acquisition of books and audiovisual materials. Periodicals Acquisition is responsible for the order, payment, and records maintenance of paper periodical titles and electronic.

Government Documents

The Federal Depository Library Program was created by the U.S. Congress in order to promote the public's awareness of the activities of our government. Depository libraries throughout the country receive federal government publications free of charge, and in exchange, agree to provide free access to all library patrons.

Kent Library was designated a Federal Depository in 1916, and a Missouri State Documents Depository in 1977. The collection includes a large number of historically significant materials inherited from St. Vincent's Seminary, which had been the federal depository for this Congressional District prior to 1916. The Federal Depository serves to provide resources to meet Federal information needs.

Both print and online government documents received by Kent Library are made available through the library's online catalog.


Binding is responsible for all functions relating to commercial periodical binding in the Kent Library collection. The purpose of binding periodicals is to preserve them for future use as needed. Binding coordinates the preparation, shipment and return of library materials to and from the commercial binder, including periodicals, paperbacks, and items needing repair. Binding is also responsible for approving binding invoices and quality control of all bound materials.

Collection Management

Collection Management is a primary function of a university library. The department's daily challenges include the purchase of research and curricular support materials, as well as the analysis of the library's existing collection for content, curricular changes, and the review of specific subject collection areas to enhance the relevance of the collection.

Collection Management includes the following units:


A large segment of the selection process for adding monographs and non-print material in Kent Library rests with the academic department faculty, working through a departmental library liaison system. Specific collections within Kent Library such as the Instructional Materials Collections, the Reference Collection, the Government Document Collection, and Special Collections and Archives are largely managed by librarians involved in each unit. Collection Management encourages and evaluates selection suggestions from students and community members, using the on-line Student Acquisition Request Form.

Special Collections and Archives

Special Collections and Archives, in Room 306, preserves and makes accessible research materials that document the historical, literary and cultural experience of Southeast Missouri, the Mississippi River Valley region, and the history of Southeast Missouri State University. The Rare Book Room contains materials from the 13th to early 20th century, as well as a world-class Faulkner collection. Visit Special Collections and Archives site for more information.

Information Services

Information Services consists of the following facilities and services:

Reference and Research Assistance

The department provides research assistance at the Reference Desk in the library, by phone, and by email. The Reference Desk phone number is 573-651-2230. The email is Individualized research assistance is available by consultation; call the Reference Desk to schedule an appointment.

Information Literacy Instruction

The department provides course-related information literacy instruction and instruction to area high schools. Instruction can take place in the library classroom KL215, in other campus classrooms, or online. To schedule an information literacy session follow these instructions.

Instructions Materials Center

The IM Center houses materials commonly found in a school media center as well the Library's video and DVD collection. The IM Center, located on the third floor, closes 30 minutes before the Library closes. You can reach the service desk at 573-651-2234. See the Research Guide to Instructional Materials for more information on materials found in this Center.

Government Documents

Kent Library serves as one of many federal depository libraries across the nation. For help with government documents research contact the Reference Desk at 573-651-2230