Southeast Missouri State University

Applying for an FFR Demonstration Grant

Eligibility: Any full-time faculty or staff member may apply. Co- or multiple investigator proposals are encouraged. The first-listed proposer will be considered responsible for all reporting and for budget management.
Submission: Submit one copy in the dropbox and one hard copy with all the required signatures to the Office of the Provost by 5:00 PM on the last Monday in November. For the Dropbox use FFR Proposal for the username and submit for the password.
Title Page: The FFR Demonstration Grant title page must be the first page of the proposal.
Narrative:
  • The narrative for the FFR Demonstration Grant Proposals must address the following issues.
  • Goals/expected outcome/behavior of students you wish to change.
  • Plan of activities designed to achieve the goals--WHO? WHAT? WHEN? WHERE? HOW? Is this different from what others have tried?
  • Plan for Evaluation: Describe indicators of success/data to be tracked including a description of baseline data to be utilized in evaluation.
  • Timeline
Budget: The budget form for FFR Demonstration Grants must be used.

Allowable budget items.

  • Consumable supplies
  • Student labor
  • Graduate Assistant (be sure to include the cost of fee waivers, etc)
  • Equipment related to the project
  • Mileage and travel directly related to delivering the project to its audience
  • Participant Stipends
  • Release time (The amount of release time is limited and must be very well justified-department or unit support for this is encouraged)

Budget items not allowed.

  • Faculty/Staff salaries
  • Remodeling/Capital expenditures/space adjustments

A note on equipment.

This is not primarily an equipment granting program. Reasonable equipment items including instructional technology, necessary to carry out the proposal, can be included. The proposal must clearly indicate how the equipment will be used to address the learning problem. However, it is unlikely that a proposal solely for equipment, with the justification that modern equipment makes for better pedagogy, will be funded.

Proposal Length and Organization:

Proposal narratives may be no more than 2 pages, single-spaced, 11 point font or larger. Arrange as follows: Title page, Narrative, Budget Form. No appendices are allowed.

Proposal Evaluation:

Proposals will be evaluated by the FFR team according to the following criteria. Each criterion carries equal weight.

  1. The problem and the solution
    • A clear, well-conceived problem or improvement statement that details the issues in simple terms.
    • Project details or plan of action clearly outlines each step and indicates a time frame.
    • There are clear, definable goals and objectives for the project.
  2. The proposed implementation of the solution
    • The plan impacts student learning or the learning process or the learning environment or learning assessment (recruitment and retention are considered to be applicable to the above)
    • The plan can be sustained beyond FFR funding
    • The plan is related to departmental, college, and University strategic goals
    • The plan fits within the parameters of FFR
    • The budget is realistic, conservative, and has sufficient detail
  3. If funded, the proposal’s impact on teaching and learning can be evaluated.
    • There are clear, valid outcome measures for the project
    • There is a well-developed, clear and concise evaluation plan
    • The evaluation plan is as free as possible of interfering variables
    • There is a plan for disseminating information regarding the project to the University community

Proposal Scoring:

The following scoring system will be used for evaluation of each proposal.

  1. Five evaluation teams (panels) will be assembled by the Funding for Results Chair. Each team will consist of FFR members who represent, as much as possible, different cross sections of the University community.
  2. Each team will be assigned (randomly) an equal number of proposals to evaluate.
  3. Each team will meet separately within a given time frame and will read, discuss, and rate each proposal using the Demonstration Grant Internal Panel Scoring Form. The evaluation team will also prepare the Demonstration Grant Panel Summary for each proposal.
  4. The Internal Panel Scoring Form is divided into three criterion sections. Each of the criterion sections also contains specific evaluative statements. The evaluation team is to rate each of the evaluative statements and then to assign a score (1-5) to each of the three criterion sections. In addition, comments are to be documented regarding the reason(s) for the score.
  5. Fifteen points would be the maximum total score possible. The team would select out the two best (highest scored) proposals. The best proposals must be scored higher than 10 with no criterion section scored lower than 3. If the two best proposals meet the two requirements, the proposals would be funded by FFR. Any proposal with a score of 13 or greater that was not among the top two for a review team will be presented to the FFR team for consideration. A team may have only one fundable proposals or no fundable proposals. If all five teams have two fundable proposals and the money has been expended, the evaluation procedure has been completed. If there are less than 10 funding decisions, or if there is excess money, another evaluation procedure will follow. Each of the evaluation teams would bring the third highest scored proposal to the full FFR team and make a presentation regarding the proposal. The full FFR membership would rate the proposal using a 1-5 scale. The proposals with the highest scores would be funded as the money allows.
  6. Each evaluation team will select one person to be the facilitator. The facilitator will be responsible for facilitating the evaluation meeting and will submit both the Internal Panel Scoring Forms and the Panel Summary to the FFR Chair. The facilitator will also be responsible for discussing the proposal with the project director if they request further information.

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