Southeast Missouri State University

What is DegreeWorks?

DegreeWorks is a web-based tool to help students and advisors monitor progress toward degree completion. DegreeWorks looks at the degree requirements of the Southeast Missouri State University Undergraduate and Graduate BULLETINS and the coursework completed to produce an easy-to-read audit. The audit is divided into block requirements of how courses, taken or proposed, count toward degree requirements. Checkboxes exist within each block to easily outline what courses and requirements are complete or in-progress. DegreeWorks also allows students and their advisors to plan for future coursework.

Who can use DegreeWorks?

Students with a catalog year of 2005-2006 or later will have audits produced in DegreeWorks. If the catalog year is prior to 2005-2006, students will continue to use the previous degree audit system but can opt for a newer catalog year and its requirements. Advisors will have access to DegreeWorks for all advisees with a catalog year of 2005-2006 and forward.

Is my information confidential?

Yes. Like other processes through the MySoutheast portal, DegreeWorks is accessed through your secure log-in. Your advisor, faculty and authorized staff will be able to view the information contained in DegreeWorks.

Can I register for classes in DegreeWorks?

No. Registration, including prerequisite checks, will continue to be handled through the regular registration system.

What is a degree audit?

A DegreeWorks audit is a review of past, current and planned coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor/concentration. The audit is divided into block requirements such as Degree, General Graduation Requirements, University Studies, Senior College Division, Major Requirements, Minor Requirements, etc. Each block works like a checklist that has boxes that are automatically checked when a requirement is met or is in-progress.

How current will my information be in DegreeWorks?

The information in DegreeWorks is continually refreshed. As changes are made to the student record (e.g., grade changes or classes added/dropped), the changes are available in DegreeWorks.

Are my grades visible in DegreeWorks?

Yes. Once grades have been processed at the end of the semester, they are viewable in DegreeWorks.

Can I see a list of all the classes I've taken?

Yes. On the Worksheet tab, click on the Class History link at the top for a list of courses taken at SEMO as well as transfer courses. This is not to be considered a transcript as repeated courses are not noted on this class history.

Does DegreeWorks include my AP credit and transfer work?

Once AP/CLEP/CBE scores are received and credit is granted, they are posted to the student record and will appear on the audit. Likewise, as soon as transfer work is posted to the student account, it will appear on the audit and fulfill requirements as appropriate.

How do I know what classes I need to take?

Your audit will outline courses needed to meet degree/major/minor/concentration area requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

I think my audit is incorrect. What should I do?

Ask your advisor for assistance. The first step is to clarify what information you believe is wrong. If none of these problems describe your situation, or if you need additional help identifying what's wrong, contact your advisor. If the advisor believes a technical error exists on the audit, email DegreeWorks@semo.edu. These are the most common problems and courses of action:

  • My major is wrong on my audit.
    If you have not officially changed your major, contact the appropriate college advising office or academic department for instructions. If you have officially changed your major, the DegreeWorks audit will only display your active degree audit. If your change is effective for a future term, the change may not reflect until that term. Likewise, the college/school advising office may still be updating your record.
  • The requirements for my major are wrong.
    Look at the catalog term that appears on the major requirements block of the audit. According to our records this is the catalog (bulletin) that you are using to complete your major requirements. If you believe you should be using older or newer requirements, contact either your advisor or the Registrar’s Office.
  • My transfer courses don't appear in the right place.
    If you are concerned about a transfer course that should be applying in the audit, contact your advisor.
  • Classes are not applying in the "right" place.
    DegreeWorks uses a "best fit" approach for meeting requirements so classes may shift between requirements as you complete/enroll in additional classes. If you have further questions, contact your advisor.
  • My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit.
    Talk with your advisor and/or department chairperson. Advisors can request to have an exception approved through the department chairperson of your major. Once the exception is approved and entered in the system, the change will appear on the audit.
  • My minor is missing from my audit.
    If you have not officially declared your minor, contact the appropriate college advising office or academic department for instructions. If you have officially declared your minor, the college advising office may still be updating your records. Contact the appropriate college advising office for the status of the change.
  • My major requires me to complete a concentration, but it didn't appear on the audit.
    If you have not officially declared your concentration, contact your current department office for instructions. If you have already officially declared your concentration, your department may still be updating your records. Contact your department for the status of the change.

I have been approved for graduation, but DegreeWorks says that I haven't completed all my requirements. Does this mean that I won't be able to graduate?

Not necessarily. This can be a timing issue such as posting of grades for the current term. If you have followed through on any requirements you were told to complete, you should still be on track for graduation. You should be contacted by the Registrar’s Office of any deficiencies. Contact your advisor for assistance in clearing up the problem areas as soon as possible.

When should I look at my degree audit?

You should review your audit:

  1. Before you meet with your academic advisor to discuss registration for an upcoming semester.
  2. After you register to ensure that the courses you selected applied to your requirements like you thought they would.
  3. After your grades for each semester are posted.
  4. Any time you make a change to your schedule or major.

How is my degree audit different from my transcript?

Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.

How does DegreeWorks decide where to place courses that I've completed?

DegreeWorks looks at your program holistically, and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist. Classes may apply to different sections as you take more courses. If you have a course that does not appear in the area in which you expected, contact your advisor for assistance.

DegreeWorks placed one of my courses in two different places. Is that okay?

In most cases, yes. DegreeWorks is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, contact your advisor.

I earned credit before I came to Southeast Missouri State. How does this appear on my audit?

Classes were coded as transfer work if from another institution or CLEP/AP/CBE credit. If your audit does not look like you expected it to, contact your advisor.

Are there requirements for graduation that DegreeWorks doesn't check?

A few. While DegreeWorks has been designed to check almost everything that you must complete to qualify for graduation, there may be additional requirements that must be completed as well. You should use DegreeWorks in conjunction with the University bulletin and with any information that your major department or the University provides to ensure that you remain on track for graduation. If you have questions about any additional requirements for your major, talk with your advisor.

My advisor petitioned to substitute a course in my major. How will that course appear on DegreeWorks?

After receiving department chairperson approval, the exception will be recorded on the audit. The course you completed will fulfill the requirement, and an additional line will appear under it that explains why the exception was entered.

I'm pursuing two degrees (e.g., BA and BS). Only one appears on the audit. How can I check the requirements for my other program of study?

Look at the degree information next to your name at the top of the screen. You'll notice that the degree box has a drop-down arrow. Use this to select your second degree. Once you select this, an audit for the additional major will display.

I'm a double major. Only one appears on the audit. How can I check the requirements for my other major?

If you are pursuing two majors under the same degree (e.g., BS Psychology and Recreation), both majors will be noted in the grey box near the top of the audit and will appear in the body of the audit in the order noted at the top of the audit. If you are pursuing two different degree/majors (e.g., BA Philosophy and BS Criminal Justice), you will use the drop down arrow on the degree box to select the audit you wish to review.

I repeated a course and I don't understand how it appears on the degree audit. Can you explain this to me?

If you successfully repeat a course, only your last attempt counts toward degree requirements. The earlier attempt(s) will be placed in an "insufficient" category at the bottom of your audit. The courses in this area do not count toward your total hours, and they cannot be used to fulfill requirements.

I've seen the '@' symbol in several places on my audit. What does this mean?

This is a wild card in DegreeWorks. If the @ sign appears with course numbers after it (e.g., @ 100:499), it means that you can take any subject area with that level (a 100-499 level course from any subject area). If it appears after a subject prefix (e.g., PY @), it means that you can take any course with that subject prefix (any course in Psychology). If it appears after a subject prefix and a number (e.g., PY 3@), it means that you can take any course with that subject prefix and at that level (any course in Psychology at the 300-level).

Who should I contact if I still have questions or disagree with the audit?

Contact your academic/faculty advisor.

I want to change my major. How can I see what would be required if I made this change?

You can use the "What if" option on the Worksheets tab to do an audit using criteria you select. Be sure to select a Degree, Catalog term and Major. What-if audits do not guarantee that you are eligible to major in the area you select. If you decide you'd like to change your major, contact the department/school or college office of the new major for information and instructions.

Can my advisor see my What If scenario?

Since What If scenarios are not stored on DegreeWorks, your advisor can only see your results if the two of you work through a What If audit together. You can also print a copy to show your advisor.

What is the Planner feature?

The Planner is a tool for you to arrange course requirements into future semester blocks. You and your advisor may find this helpful as you plan your academic career. It is recommended that you create an active plan and keep it up-to-date, as this information may be used by university administrators to determine the demand for various courses in future terms.

How do I create a plan?

By a split screen, the Planner allows you to drag and drop courses from your audit (on the left) into future semester blocks (on the right). You can also type courses directly into the Planner boxes. You must enter the course as it is labeled in the bulletin (e.g., EN 100, not English 100). Select a catalog year and then click "Save Plan" to retain the plan of study you developed. Both students and advisors can create plans; only advisors can "lock" active plans.

Will putting courses in my planner change the way my audit looks?

No. Nothing entered on the Planner will affect your actual audit. You can, however, see how the courses you have entered in your planner will apply in your audit by checking the boxes next to the semester blocks that you wish to include (check all of the boxes to see how your audit will look if you complete your entire plan) and then clicking on Run a New Audit. In the audit on the left-hand side of the screen, you will see how the planned courses applied to the various degree/major/minor/concentration requirements.

Can I create multiple plans?

Yes, however, only one plan at a time may be kept as an active plan. Your advisor will mark the plan that you expect to follow as your active plan. This information may be used by university administrators to determine the demand for various courses each term.

Will my plans be saved?

Yes. DegreeWorks will allow you to save all plans you create; however, only one plan may be marked as active.

Will my advisor be able to see my plan(s)?

Yes. Your advisor can see your plan(s) and participate with you in the planning process. There is a Notes feature, as well, for you and your advisor to keep additional information. Only one plan at a time may be kept as an active plan. Your advisor will lock the plan that you expect to follow as your active plan and only your advisor can make changes to your active plan.

If I put a course in my planner, am I automatically registered for that course in that future semester?

No. Your planner is for planning purposes only. You will register through the Portal.

Is the course I planned guaranteed for that future semester?

No. Your planner is for planning purposes only. See the appropriate schedule of classes for availability of courses. If you discover that a course you had planned is not being offered, contact your advisor.

Can I print my plan?

Yes. There is a print button at the top of the planner.

What does the Graduation Calculator show?

The Graduation Calculator option on the GPA Calc tab will show what average you will need in your remaining credits to graduate with your desired GPA.

What does the Term Calculator show?

The Term Calculator option on the GPA Calc tab will show an estimate of your cumulative GPA. DegreeWorks will pull in your current earned credits and GPA and place your in-progress courses in the table where you can then enter the anticipated grade for each course. You will then see a revised cumulative GPA based on the estimates you provided.

What does the Advice Calculator show?

The Advice Calculator option on the GPA Calc tab will show various credit and grade scenarios in order for you to achieve your desired cumulative GPA.

Is the calculated GPA guaranteed?

No. This is an estimate only.

For questions regarding your DegreeWorks audit:

Contact your advisor or E-mail DegreeWorks@semo.edu

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