Passport and Visa
A passport is your official identification as a United States citizen and you will
need it to leave the country.
If you do not have a passport, apply for one as soon as possible. Passport applications can take four to eight weeks to process.
What you need to apply for your passport:
1. Passport Application Form DS-11 (unsigned)
- Application forms are available at the Office of International Education and Services.
- Printable applications are also available online at www.travel.state.gov
2. Proof of U.S. citizenship (one of the following)
- Previous valid undamaged U.S. passport
- If you were born in the U.S., a Certified Birth Certificate issued by the state, city,
or county of your birth. A Certified Copy will have a raised, embossed, impressed,
or multicolored seal and the date the certificate was filed. Hospital Birth Certificates
are not acceptable.
- NOTE: we will send your original documentation with your application. Your orginal
documentation wil be mailed back to you by the State Department.
3. Proof of Identity
- Valid driver's license
- Holders of a temporary permit of state issued id cards must also present a second
form of identification. For children under age 16, the child and both parents or
legal guardian(s) must appear in person and present the following:
- Evidence of the child’s U.S. citizenship
- Evidence of the child’s relationship to parents/guardian(s) AND Parental/guardian
- If only one parent appears, you must also submit one of the following:
- Second parent’s notarized written statement consenting to issuance for the child
- Primary evidence of sole authority to apply
- A written statement (made under penalty of perjury) explaining the second parent’s
4. One passport photo
Photos must be:
- In color
- 2 x 2 inches in size
- Taken within the past 6 months, showing current appearance
- Full face, front view with a plain white or off-white background
- Between 1 inch and 1 3/8 inches from the bottom of the chin to the top of the head
- Taken in normal street attire:
- Uniforms should not be worn in photographs except religious attire that is worn daily
- Do not wear a hat or headgear that obscures the hair or hairline
- If you normally wear prescription glasses, a hearing device, wig or similar articles,
they should be worn for your picture
- Dark glasses or nonprescription glasses with tinted lenses are not acceptable unless you need them for medical reasons (a medical certificate may be
In addition to your passport, you may need to apply for a visa. A visa is an official
permission to enter a specific country and granted by that country’s government.
While some countries require a visa, some do not. Therefore, you should contact the
nearest consulate for the country you are planning to travel to in order to learn
about its requirements and costs which may apply.
Visa applications can also take several weeks so you should be mindful of this when
planning your travels.
- Make sure your passport is not expired and will not expire during your stay abroad.
Your passport must be valid at least six months beyond the end date of your program.
- If you were age 16 or older when your passport was issued, your passport is valid for 10 years. If you are 15 or younger, your passport is valid for 5 years.
- If you do not provide your Social Security Number your application may be delayed
or even denied.
- You can apply in person at a U.S. Post Office if this is your first passport or if
your most recent passport was issued when you were younger than 16.
- You can apply via email to renew your passport.
- Once you receive your passport, keep multiple copies with people you trust and scan
a copy to keep in your email account.
- Guard your passport in a safe place. You should take care of it as you would with any other valuable item.
- If your passport is lost or stolen abroad, notify the nearest U.S. consulate and report
it to the local police.
- Discuss visa information with the coordinator you are working with.