Official stationery includes five basic elements:
Official Letterhead
Envelope
Message Sheets
Mailing label
Business card
Official Letterhead
Download Office 2007 Template .(docx)
Download Office 2007 Template (.dotx)
The official letterhead is available in 8 1/2" x 11" and is of a standardized design format. Official University letterhead is printed in two-color (PMS 186 red and black) on white bond paper. The standardized design may not be deviated from in any manner.
Unit identification may be imprinted at the bottom. It may contain the name of the college and/or department or center, telephone number, mail stop and fax number. Abbreviations (e.g., Admin., Ed.) will not be used. Imprinting for organizations below these levels is not permitted.
No personal information (e.g., e-mail addresses, names or titles) will be imprinted on the letterhead. The signature of an individual using the letterhead should be followed by a position or title to provide suitable identification for return correspondence.
University letterhead is limited to use by official University units.
Envelope
Envelopes are available in the following styles:
- No. 10 for 8 1/2" x 11" letterhead
- 9" x 12"
- No. 10 window
The official envelope design, as illustrated, may not be deviated from in any manner. Unit identification may be imprinted and is limited to the name of the college and/or department or center, mail stop and account number.
Message and Memorandum Sheets
Memorandum Sheet
Message Sheet
Message Sheet With Responses
Message Sheet Without Responses
Three memorandum sheets are available for intracampus correspondence.
- 5 1/2" x 8 1/2" Campus Memorandum Sheet
- 4 1/4" x 5 1/2" Message Sheet
- 4 1/4" x 5 1/2" Individual Message Sheet (two styles with or without responses and comments)
The authorized campus memorandum sheet and message sheets are available from the University's Office of Central Receiving. The individual message sheet may be imprinted with the individual's name and/or department and is available from the University's Office of Printing and Duplicating.
Mailing Label
The use of a mailing label is intended for correspondence of sufficient bulk that requires larger envelopes and packages without a printed return address.
The mailing label will be of a standardized design. Deviation from standard design is not permitted. Mailing labels are available from the University's Office of Central Receiving.
Business Card
Business cards are of a standardized design that may not be deviated from, regardless of source of funds or level of administrative origin. The University slogan will appear on the reverse side.
Only given names without prefixes (Mr., Mrs., Ms., Dr., etc.) may be used. Suffixes may be used to indicate professional credentials (certification and/or degrees). The remaining items permitted are illustrated in the samples.
Business cards will be printed in minimum quantities of 250.
Name Tag
The University has a standardized nametag for employees and students. Only official names, titles, units, etc. may be displayed on the nametag, which is available from the Southeast Bookstore.