Closing Information

Residence Halls Close Friday, May 10 at 5pm

All residence are expected to vacate their rooms 24 hours after their last exam or by 5pm May 13 unless they are participating in graduation.

24-Hour Quiet Hours Begin Sunday, May 5 at 10pm

We ask that everyone demonstrate a high degree of respect and courtesy during finals week to allow others to study. Quiet hours for finals week begin at 12:01 a.m. on Sunday, May 5th. At all times it is expected that floor communities will maintain a quiet environment conducive to studying. The priority is for students to be able to study in their rooms.

Summer Mail

Change your address - Do you receive bank, credit card, and/or insurance statements? Maybe you have subscribed to and receive DVDs, books and/or magazines? Or, your family and friends send you personal letters? Please contact any person or business/organization who regularly sends mail to you and change your address with them prior to checking out for the summer. Changing your address with them directly will allow your mail to be sent directly to you instead of having the University forward your mail. This saves time and potential problems with delayed or misdirected mail. The University will not forward magazines, catalogs, bulk mailings, or any other non-first class mail.

Packages delivered by UPS, FedEx, and other couriers will not be accepted, forwarded or held for pick up; but instead will be returned to sender. Should any First Class mail be received for you, after you check out, it will be forwarded to the permanent address you have listed with the Registrar’s Office. If you want your First Class mail sent to a different address over the summer, be sure to change your mailing address located in the “Personal Information” in the My Southeast Portal.

Moving Option 1

Students not returning to University Housing for the Summer

The Office of Residence Life provides you two options as you prepare to move out of the halls at the end of the academic year. Residents have the option of completing a Traditional Checkout or the alternate Express Checkout. The Office of Residence Life encourages residents to complete the Traditional Checkout procedures if you are the first person to check out of the room and/or to take responsibility for damages incurred while occupying the room.

Express Checkout is an alternative residence hall check out process for residents who wish to leave the hall without a formal “walk through” appointment. Express Checkout is best used for students who do not have damages to their room and have cleaned their room thoroughly. In exchange for the ability to check out without a formal process, the ability to contest/appeal cleaning or damage charges is waived.

Regardless of your selection, your room must be in its original condition prior to your check out or you may be charged for damages/cleaning. Penalties will be assessed for failing to check out properly (indicated in parentheses below).

If you are not graduating or moving to summer session housing, you are required to check out of your room 24 hours after your last exam.

Traditional Check-Out Procedures

(possible fines indicated in parenthesis)

  1. Make an appointment to check out with your Resident Assistant a minimum of 24 hours in advance of your departure and before 5:00 pm on the Friday of finals week.
  2. In the process of moving all your belongings out of the building, please dispose of all unwanted and trash items in the dumpster (not trash rooms). If you brought a bicycle, please don’t forget it. Items left in room or abandoned are either donated or disposed of. Dumpsters are located outside of each building. Do not leave unwanted items in hallways, stairwells, bathrooms, study rooms, lawn areas, etc. ($25-$300)
  3. Sweep and mop or vacuum your room (including closet floor), clean out closets and drawers, and remove all decals, posters, tape, glow decorations, etc. from the windows, walls, floors, etc. ($35-$100)
  4. Suite-style bath/shower rooms must be cleaned by the residents ($35 minimum)
  5. If you rented a microfridge: unplug, empty, defrost, clean, and dry the unit. Leave the unit in your room. ($25 minimum)
  6. Return all beds and room furniture to their original positions. Do not leave beds bunked or lofted. ($40)
  7. When leaving, close and lock the windows, shut the blinds, turn off all lights, and lock your door. This will prevent furniture in your room from disappearing when final hall inspections take place. (missing furniture costs vary per item)
  8. Meet your Resident Assistant at your room at the time of your check out appointment. You will be turning in your key(s) and reviewing/completing the Room Condition Report with your Resident Assistant. You will be subject to a recore charge if you do not have your key at the time of check out. (Dearmont, Greek, Myers, Towers East, North, South, West, and Vandiver - $95; Merick, LaFerla, Dobbins RCC - $15 key card/$52 mailbox)
Express Checkout Procedures
  1. Secure an Express Checkout envelope from your Resident Assistant or the building’s customer service desk. (If you are the first person to check out of your room, a traditional (inspected) check out appointment with your Resident Assistant is recommended).
  2. Follow steps 2-7 of the “Traditional Checkout Procedures.” You do not need to make an appointment to check out with your Resident Assistant.
  3. Place your key(s) in the Express Checkout envelope, complete it, sign it, and return it to your building’s customer service desk. Do not leave the envelope and key in your room when you leave. Once your key envelope is returned to the building’s customer service desk, the Express Checkout is complete!
  4. By choosing Express Checkout, you are waiving your right to contest damages and cleaning charges. Therefore, we strongly recommend you follow the “Traditional Checkout Procedures.”

It is important you follow the instructions above. We do not want to charge students for failing to take responsibility in properly checking out. However, due to time constraints, we have no choice but to assess clean up and damage charges for students who fail to check out and/or move properly. Thank you for your cooperation.

Moving Option 2

Students staying for the Summer

All students who will be staying on campus for the summer session will be required to relocate to Towers East. Students will be allowed to move into their summer assignments beginning at 12:00 p.m. (noon) on Monday, May 13th unless prior approval is given by the Office of Residence Life. All students will be expected to be checked out of their spring housing assignments by 6:00 p.m. on Monday, May 13th, unless prior arrangements have been made.

Summer Check-in Procedure
  1. Check in at the Towers Customer Service Desk beginning at 12:00 pm (noon) on Monday, May 13.
  2. Check the condition of your room versus the condition listed on your Room Condition Report. Note any additions or corrections and inform the hall staff.
  3. Move your belongings into your summer housing assignment.
  4. Check out of your spring housing assignment by 6:00 p.m.


(573) 651-2274
Towers Complex 102

Office of Residence Life
One University Plaza, MS 0055
Cape Girardeau, Missouri 63701