Withdrawals and Course Refund Timelines

Fees

You may withdraw from a course or the University using My Southeast until the published Last Day to Drop a Class. After that date, you must contact the Office of the Registrar to complete the withdrawal process. The effective date of the withdrawal/dropped class is the date the class(es) are deleted from the student's computer record through your own actions via your online account OR the date the withdrawal/cancellation is received by the Office of the Registrar. If dropping a class online, click "finish" to complete the transaction and review your schedule to make certain the class is dropped.

The following fee adjustment periods for tuition, general and course-related fees will apply based on the effective date of the withdrawal/drop, as counted in business days. Days shown are minimum fee adjustment periods and may be extended based on academic calendar requirements, holidays, or other non-standard academic periods.

*Note: For specific dates for current semesters, visit the Student Financial Calendar!

Sixteen/Twelve-Week Sessions

Through the published last day to add a class 100%
5 days after the 100% period 70%
5 days after the 70% period 60%
5 days after the 60% period 50%
All days after the 50% period 0%
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Six/Eight-Week Sessions

Through the published last day to add a class 100%
2 days after the 100% period 70%
2 days after the 70% period 50%
All days after the 50% period 0%
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Four-Week Sessions

Through the published last day to add a class 100%
2 days after the 100% period 50%
All days after the 50% period 0%
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For specific dates, visit the Student Financial Calendar!

Note: If you add and drop different types of classes (i.e. sixteen week, eight week, six week, four week, three week, or off-campus classes) in the same refund period, you will be charged for the added class and credited the appropriate percentage for the dropped class.
Federal regulations mandate the amount and order of Federal Title IV funds that must be returned when a student completely withdraws from the University. Funds that may be returned include Loans, Pell Grant, Perkins Loan or SEOG. In some cases, the mandated return of Federal Title IV funds will leave an unpaid balance on the student's account for which the student is responsible. Should you have any questions regarding the return of Title IV funds from your account contact Student Financial Services at (573) 651-2253 or sfs@semo.edu. Full Return to Title IV Policy
For students withdrawing from all classes, Student Financial Services will refund fees approximately three weeks after a withdrawal from all classes is processed. All balances due to the University will be deducted from the amount to be refunded.A Request for Refund of Credit Balance must be completed by the student fully withdrawing to initiate the processing of a refund check. We strongly encourage you to sign up for "direct deposit". This timesaving program electronically transfers funds from the University directly to your bank account. It's free, easy and FAST! You may sign up for direct deposit by selecting Refund Direct Deposit under the Account Summary option in your My Southeast student portal.Appeals for refunds due to exceptional circumstances should be sent in writing to Student Financial Services. The appeal should include the following:
  • Appeal Form for Tuition, General, and Course Fees of Dropped classes (available from Student Financial Services);
  • Letter from the student requesting the refund and outlining the exceptional circumstance;
  • Supporting documentation to verify the exceptional circumstance.
This appeal must be initiated prior to the beginning of the next academic term (i.e. spring appeals must be filed prior to the start of the summer session). Appeal documentation should be sent to Student Financial Services, One University Plaza, MS 3740, Cape Girardeau, MO 63701.

Housing

The Contract for University Housing is a legally binding agreement for the full term of the agreement. Any request to cancel the agreement must meet requirements established by the University, and is subject to review and approval by the University.

  • You must contact the Office of Residence Life prior to moving out of the residence halls
  • A Contract Cancellation Request form must be completed and submitted with all documentation required to verify the stated reason for the request
  • Cancellations are generally only approved in situations where there is a change in your status with the University (i.e. transfer, withdrawal, suspension, marriage, graduation, etc.)

The contract will remain in force and you will continue to be financially obligated for all room and board fees until the date the University agrees to cancel the contract and you officially check out of housing. For additional information regarding cancelling your housing contract; please visit the Office of Residence Life.

If you have paid your account in full and the Office of Residence Life subsequently cancels your housing or meal contract, Student Financial Services will refund fees approximately three weeks after the cancellation of the housing agreement. All balances due to the University will be deducted from the amount to be refunded.

A Request for Refund of Credit Balance must be completed by the student to initiate the processing of a refund check.

Appeals for refunds due to exceptional circumstances should be sent in writing to the Office of Residence Life. This appeal must be initiated prior to the beginning of the next academic term (i.e. spring appeals must be filed prior to the start of the summer session).

Contact

Phone: 573.651.2253
Fax: 573.651.5006
sfs@semo.edu

Hours: 8am-5pm M-F,
(9am-5pm Wed)

Student Financial Services
Academic Hall Room 019
One University Plaza, MS 3740
Cape Girardeau, Missouri 63701
Meet the Staff