The Honors Executive Board will be made up of eight positions: Chair, Historian, Honors Learning Community Representative, LIV Coordinator, Programming Coordinator, Publicity Coordinator, Secretary, and the Student and Faculty Liaison.
The Honors Executive Board Chair is responsible for scheduling the Honors Executive Board meetings, creating an agenda, chairing the Budget Committee, and coordinating Show-Me-Day and First STEP attendance. In order to be eligible to run for Chair, the student must have been on the Honors Executive Board the previous year.
The Honors Executive Historian Board Member is responsible for updating one tri-fold scientific board per semester, coordinating picture taking at every event, and creating one yearly scrapbook along with providing back-up to the Secretary.
The Honors Executive Board Learning Community Representative is responsible for keeping the Honors Learning Community and the Honors Executive Board up-to-date on what each is doing, such as upcoming events and volunteer activities.
The Honors Executive LIV Board Member is responsible for creating one All-Honors group volunteer project, providing a directory of volunteering options for the Honors House, and giving this information to the Student and Faculty Liaison, Publicity Coordinator, and Secretary one month in advance of events. All-Honors group volunteering projects should be presented before the Honors Executive Board for approval.
The Honors Executive Board Programming Coordinator is responsible for creating monthly social events for the Honors Program, presenting these to the Honors Executive Board for approval, and coordinating who is in charge of programs. The Programming Board Member is also responsible for updating the Publicity Coordinator, Student and Faculty Liaison, and the Secretary with programming information one month in advance of the event. The Programming Board Member is also a part of the Budget Committee.
The Honors Executive Board Publicity Coordinator is responsible for creating advertising, coordinating chalking, and contacting the Student and Faculty Liaison at least two weeks in advance of the event. The Publicity Board Member is also responsible for coordinating the creation of the Jane Stephens Honors Program shirt.
The Honors Executive Board Secretary is responsible for keeping the minutes at meetings, tracking Honors Executive Board Member attendance, and organizing/reviewing the program evaluations. The minutes should be updated before the next biweekly Honors Executive Board meeting. The Secretary Board Member is also responsible for being the back-up Historian.
The Honors Executive Student and Faculty Liaison Board Member is responsible for maintaining contact with Honors Students and Faculty, e-mailing about events 4-7 days in advance, finding faculty and student spotlights, and updating the council on a monthly basis about contact with Honors Staff and spotlights.
Each Honors Executive Board Member is expected to meet the Jane Stephens Honors Program standards, and failure to meet the aforementioned standards may result in dismissal by the Jane Stephens Honors Program Director. Honors Executive Board members are expected to meet their position requirements as well as the minimum standards to which all Honors Executive Board Members are held. Failure to meet these standards will result in the Honors Executive Board Member being put to a vote of no confidence. These votes will take place quarterly for members failing to meet the minimum standards, and a 2/3 vote will be required for dismissal. The member in question may receive an opportunity to make an argument for continuing to hold the position. If the Honors Executive Board decides to keep said member, a plan for improved performance must be made with the Honors Program Director or the Director’s appointee. Performance will be reviewed quarterly. Council members who do not meet minimum standards in the last quarter of the academic year cannot run for an Honors Council Executive Board Member position.
Positions that are empty during the year can be appointed by any Honors Executive Board Member and must be unanimously approved by the Honors Executive Board.
Honors Executive Board Members are expected to meet four of the six minimum standards per year: participation in two committees, coordination of three programs, chalking for three programs, attendance at one All Honors Volunteer Project, attendance at ½ of all Show-Me-Days and 1st Steps, and attendance at ¾ of all Honors Executive Board meetings.
Honors Executive Board Members are expected to participate in two committees.
Committee Heads are expected to hold meetings separate from the Honors Executive Board meeting where they will conduct the meeting and delegate responsibilities to other members as needed.
All Committee Members are required to complete the delegated tasks given by the committee head. If the delegated tasks are believed to be unrealistic, they are to talk to the committee head and then the Honors Executive Board Chair. If still needed, they may also talk to the Honors Program Director.
Honors Executive Board Members are expected to co-run three programs as coordinated by the Programming Board Member. This entails purchasing, running, and evaluating the program.
Honors Executive Board Members are expected to chalk for three events at three to four locations as coordinated by the Publicity Board Member.
Honors Executive Board Members are expected to attend and participate in one of the two All Honors Group Volunteer Projects. Projects are held at least once per semester, and Board Members are expected to attend at least one per year.
Honors Executive Board Members are expected to attend one-half of all Show-Me-Days and First STEP as coordinated by the Chair.
Honors Executive Board Members are expected to attend three-fourths of all Honors Executive Board meetings. The times of the meetings will be coordinated by the Chair.
Honors Executive Board Meetings are to be coordinated and guided by the Chair. The Chair is responsible for creating the meeting’s agenda. Honors Executive Board Members are expected to e-mail agenda points twenty-four hours in advance of the meeting. Committee Heads should also e-mail agenda points to update/seek approval from the Honors Executive Board. Meetings cannot be required more often than biweekly.
The Honors Executive Board is made up of four open committees and two closed committees.
Open committees are available for any member to be a part of to meet their two committee requirements. These are the LIV, Programming, Publicity, and Liaison committees. They each require at least three members, but do not specify which Honors Executive Board Members will be in them other than that the Committee Head will be the person holding the corresponding Honors Executive Board position. Committees may have more than the required number of members.
Closed committees already define which Honors Executive Board Members are members. These are the Budget and Historian/ Secretary committees. The Budget Committee has the Chair as the Head/ Representative and the Programming Board Member as a Committee Member. The Historian/ Secretary Committee is made up of the Historian and Secretary Board Members. This committee acts more as back-up for the alternate position while also organizing and creating the monthly Honors Newsletter. The newsletter should contain social activities and volunteer opportunities for the month while also highlighting student and faculty achievements.
All who are committee heads, or in closed committees, are automatically in one of their two committees. It is the responsibility of the chair to coordinate the selection of committees to ensure minimum committee sizes while taking preference into account. Members who have not met the minimum number of committees should be allowed to pick committees before those that have met the minimum standard.
The election process is expected to be finished with enough time for the new Honors Executive Board to attend the previous Honors Executive Board’s last two meetings. The first is so they can see how the Executive Board runs, and the second so that the new Honors Executive Board can create programming for the first month of the next academic year.
The election process should start with a week of nominations, then a week for the creation of biographies by the candidates, and lastly a week of voting.
During the week of nominations, potential candidates do not need to select a specific position and self-nominations are allowed. Potential candidates must be in the Jane Stephens Honors Program and will continue to be in the following year.
The week of biographies is the time when candidates select the position(s) they are running for and create a paragraph about themselves to be emailed out to students in the Jane Stephens Honors Program.
The week of voting can happen online, at the Jane Stephens Honors House, or using both mediums. Campaigning is allowed, but all material must be approved by the Honors House and other appropriate authorities. Uncontested positions may be appointed by an Honors Executive Board Member and confirmed through unanimous approval by the Honors Executive Board.