A goal in the University's Strategic Plan is that all students will have meaningful
experiential learning as part of their education. Southeast has established, as part
of its Campus-level FFR Program, a fund to support professional experiences for students.
The fund helps make possible the participation by students in real-world, professional
presentations of the results of research and other creative work. The program supports
travel, lodging and other expenses related to these activities (subject to university
policies governing faculty/staff travel) on a competitive basis. This program is run
directly by the Funding For Results Team as a permanent program.
Application/ Approval and Reimbursement Process/Criteria
- This fund is designed to support student professional activities, including presentations,
recitals, exhibitions, and similar creative activities on the regional, state, national,
or international level. Students must demonstrate that their presentations or products
from creative activities have been reviewed by methods appropriate to the discipline
e.g. abstract, try out, submission of a tape or examples of the work to be presented
and accepted by the sponsor of the activity. Funds will not be allocated for attendance only or for presentations that have not been subjected
to a review process.
- All currently enrolled undergraduate and graduate students are eligible to apply for
funds from the Student Professional Development Account. Funds available for graduate
students will not exceed twenty percent of total funds. Professional activities supported
by this fund must take place while the student is currently enrolled or before June
30 for students graduating in the spring.
- A student may receive only one professional development grant from this fund per fiscal
- A student must submit the completed application form to the Office of the Provost. Proof of acceptance of the presentation or creative
activity must be attached and documentation of anticipated expenses, including the
Trip Optimizer form, must be provided on the Budget form. The application should be submitted at
least thirty days prior to travel. Participants are expected to use the most cost
effective means of transportation and avail themselves of conference hotel discounts.
In the case where several students are traveling to the same meeting, efforts should
be made to minimize costs by shared travel and room expenses. It is expected that
the faculty sponsor will coordinate the application process, and provide an explanatory
cover letter for these proposals. No more than five students will receive funding
to go to a single event.
- The student, sponsor, and chair/head of the sponsor's department will receive written
confirmation from the Office of the Provost of the amount funded for the activity.
An advance of the funded amount (to pay for airfare, for example) may be requested
from the department of the sponsor.
- Upon completion of the professional development activity, the student must submit
a completed Student Development Report along with a University Expense Report form (signed by the sponsor and the department
chair) AND RECEIPTS FOR ALL EXPENSES CLAIMED to the departmental office of the sponsor
for reimbursement. The department will then submit copies of the report and form to the Office of the Provost (mail stop 3400) for reimbursement
to the department.
- The committee responsible for evaluating applications for student professional development
funds will follow the basic criteria for funding of allowing each applicant a maximum
of $600, as long as funds are available. Expenses over the initial award are the responsibility
of the student. The initial award and final reimbursement will be made as follows:
|Air, Bus, Shuttle, Train
||Gas, Tolls, Parking (not mileage)
||Car Rental, Gas, Tolls, Parking (not mileage)
||Only if a taxi was the only or most cost effective means of transportation and was
required for an proposal related activity
||Room, Taxes, & Occupancy Fees
||Room, Taxes, & Occupancy Fees
||100% Divided Among Number in Room
||Up to 70% University per diem - receipts required
- The group responsible for evaluating applications consists of FFR team members. Questions
may be directed to Jennifer Smith, firstname.lastname@example.org.