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Southeast Missouri State University

Index

By-Law 107_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 107 NO. 01
Date Enacted: 02/06/84

SUBJECT: Student Organizations Board

BY-LAW BODY

  1. Those organizations which receive funding from Student Government shall make public upon request records of the following: account, ledgers, receipts, billings, invoices, minutes, by-laws, and constitutions.

Index

By-Law 107_02

STUDENT GOVERNMENT
BY-LAWS
SECTION 107 NO. 02
Date Enacted: 02/06/84

SUBJECT: Student Organizations Records

BY-LAW BODY

  1. In accordance with the decisions of the United States Supreme Court in the case of NAACP v. Alabama, and with the Student Constitution of Southeast Missouri State University Article 1, Section 3, student organizations shall not be required to release the names, addresses, phone numbers, or social security numbers of its general members to anyone but the Student Government Advisor. The term student organization in this context shall exclude Student Government. This shall not apply to the executive officers serving as "contacts" for the organization, nor shall it include advisors.

Index

By-Law 107_03

STUDENT GOVERNMENT
BY-LAWS
SECTION 107 NO. 03
Date Enacted: 10/01/84

SUBJECT: Student Government Records

BY-LAW BODY

  1. A complete record of Student Government by-laws and resolutions shall be made available for public view and inspection.
  2. These records shall be maintained in two parts:
    1. A master copy to be maintained at the executive level and monitored by a designated member of the Rules Committee;
    2. A Senate copy to be maintained at the Student Government office.
  3. Each copy will be separated into a by-law and resolution section so as to aid in accessibility and clarity of Legislative action.

Index

By-Law 202_03

STUDENT GOVERNMENT
BY-LAWS
SECTION 202 NO. 03

SUBJECT: Proposed By-Law Format

BY-LAW BODY

  1. The format for a proposed by-law being brought to the floor of the Student Senate shall consist of these elements in the following order:
    1. The sponsoring Committee name;
    2. The subject of the proposed by-law;
    3. (OPTIONAL) The number(s) of the by-law(s) that the proposed by-law would rescind if passed;
    4. Line enumeration:
      1. A vertical enumeration of the by-law's lines shall be located in the left-hand margin;
      2. This vertical enumeration shall be called "Line Numbers."
    5. Definition of the terms used in the proposed by-law.
      1. A separate section of the proposed by-law shall be marked by a horizontal line and entitled, "Definitions of Terms."
      2. This shall be followed by the listing of certain terms which could be found ambiguous by the Senate and a concise definition provided by the by-law's authoring committee
  2. Purpose(s) of the proposed by-law:
    1. A separate section of the proposed by-law shall be marked by a horizontal line and entitled “Purpose(s) of the proposed by-law”;
    2. This shall be followed by sentences, each sentence listed describing one purpose of the proposed by-law.
  3. Inaction of the proposed by-law:
    1. A separate section of the proposed by-law shall be marked by a horizontal line and a heading reading, "BE IT ENACTED BY THE STUDENT GOVERNMENT OF SOUTHEAST MISSOURI STATE UNIVERSITY AS FOLLOWS:";
    2. This section can be used to attach to the proposed by-law pertenent research (survey results, a copy of the legislation the proposed by-law would rescind if passed, a summary of the background for the proposed by-law provided by the sponsoring committee) that would be useful to the Senate in its decision-making process.

Index

By-Law 301_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 01
Last Amended: 03/27/06

SUBJECT: Student Government Treasurer

BY-LAW BODY

  1. Qualifications:
    1. Be a student in good standing as defined in the by-laws.
    2. Cannot hold a Senate or Judicial Board position once installed as Treasurer.
    3. Must be duly elected by the student body.
  2. The Treasurer's duties and responsibilities shall include but not be limited to the following:
    1. Chief financial officer of Student Government;
    2. Oversees finance committee and preside over Funding Board;
    3. Advisor to President and Senate on all fiscal matters;
    4. If the office of Treasurer is vacated, then the President shall appoint a replacement, with the majority vote of the Senate, for the remainder of the term;
    5. Maintains a minimum of three posted office hours each week;
    6. To provide a detailed report upon the denial of a Funding Board request; and upon request in any other situation by a member of Senate requesting a point of information;
      1. A detailed report is defined as a report including the purpose of the request (in regards to the organization requesting funding), the way in which money is allocated, and in the case that the request for funding is denied, provide by-law citation in support of such denial.
    7. To facilitate a training session of Funding Board members as outlined in by-law 409.03.01;
    8. The Treasurer will attend all Executive Committee meetings with the allowance of three absences per academic year;
    9. Review and recommend changes to the funding by-laws at least once each semester;
    10. Serve as a part of Funding Board and make recommendations for the allocation of Student Organization Account dollars;
    11. Submit recommendations made by the Funding Board to the Senate for consideration.

Index

By-Law 301_03

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 03
Last Amended: 04/24/06

SUBJECT: Vice Presidential Duties

BY-LAW BODY

  1. Qualifications
    1. Be a Student in Good Standing as defined in by-law 405.01;
    2. Cannot hold a Senate or Judicial Board position once installed as Vice President;
    3. Must be duly elected by the Student Body.
  2. The Vice President of the Student Body shall be the President of the Senate.
    1. The President of the Senate shall preside over all regular and special Senate meetings.
    2. The President of the Senate shall have no vote, unless the Senate vote is equally divided.
    3. The President of the Senate shall serve as a liaison between the members of the Senate and Executive Board of Student Government.
    4. The President of the Senate shall provide Senators with accurate and timely information, including by-laws, when applicable.
    5. The President of the Senate shall work with the four standing legislative committees, in the following capacities:
      1. To assign the Senators to one of the four standing legislative committees, in whatever way is deemed necessary;
      2. To work with the Elections Committee to coordinate all Student Government elections;
      3. To provide guidance and support to the Rules Committee.
    6. The President of the Senate shall assist in the registration of student organizations in the capacity set forth in by-law 409.04.01.
    7. The Vice President will attend all Executive Committee meetings with the allowance of three absences per academic year.
  3. The Vice President of the Student Body shall act on behalf of the President of the Student Body in his or her absence, including attending meetings of the University Administrative Council.
  4. The Vice President of the Student Body shall establish and maintain three office hours, to be completed in the Student Organizations office. This time shall be used to conduct all Student Government business deemed necessary. These hours shall be documented by the Vice President and verified by the Student Organizations Secretary.

Index

By-Law 301_04

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 04
Last Amended: 04/24/06

SUBJECT: Presidential Duties

BY-LAW BODY

  1. Qualifications
    1. Be a Student in Good Standing as defined in by-law 405.01;
    2. Cannot hold a Senate or Judicial Board position once installed as President;
    3. Cannot be an Executive Member of the Student Activities Council once installed as President;
    4. Must be duly elected by the Student Body.
  2. Guidelines of Presidential duties shall include, but may not be limited to the following:
    1. As Chief Executive Officer of Student Government, the President shall serve as the Chair of the Executive Committee;
    2. The Chief Executive Officer of Student Government makes appointments to the positions of Secretary, Assistants to the President, Chairs of each of the four University Standing Committees and Student Representative to Faculty Senate;
    3. The Chief Executive Officer of Student Government reports the activities of these representatives to the Student Senate when the respective representatives are unable to do so;
    4. The Chief Executive Officer of Student Government attends Administrative Council meetings or finds a representative to attend in his/her place;
    5. The Chief Executive Officer of Student Government maintains a working relationship with the University Administration and the Student Government Advisor;
    6. The Chief Executive Officer of Student Government shall conduct at least one President's Council meeting a semester to facilitate communication with other student organizations on campus;
    7. The Chief Executive Officer of Student Government maintains a minimum of three posted office hours each week.

Index

By-Law 301_07

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 05
Last Amended: 08/25/04

SUBJECT: Student Representative to the Board of Regents

BY-LAW BODY

  1. The Student Government shall, with the advice and majority consent of the Student Government Senate, have the power to submit three students to the Governor of the State of Missouri, of which the Governor will appoint one student to serve on the Southeast Missouri State University Board of Regents, as outlined by State statuses.
  2. A committee consisting of the Student Government President, Student Government Advisor, and the outgoing Student Regent shall conduct interviews of the applicants before any recommendations are made to the Student Senate or the Governor.
  3. The Student must currently attend Southeast Missouri State University, be a citizen of the United States, and once appointed by the Governor and confirmed by the Missouri Senate will serve a two-year term.

Index

By-Law 301_08

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 08
Date Enacted: 03/27/06

SUBJECT: Executive Committee

BY-LAW BODY

  1. Qualifications
    1. Must be a Student in Good Standing as defined in by-law 405.01;
    2. Cannot hold a Judicial Board position once installed as an Executive Committee member.
  2. Members
    1. Members appointed by the Student Government President must be approved by a 2/3 vote of the Senate.
  3. Composition
    1. The Executive Committee shall consist of:
      1. President
      2. Vice President
      3. Treasurer
      4. Secretary
      5. Chief of Staff
      6. University Affairs Committee Chairperson
      7. Rules Committee Chairperson
      8. Student Issues Committee Chairperson
  4. Responsibilities
    1. The Executive Committee shall meet regularly as agreed upon by the President and Vice President of Student Government.
  5. Absences
    1. Members of the Executive Committee shall miss no more than three absences per academic year.

Index

By-Law 301_09

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 09
Last Amended: 10/17/06

SUBJECT: Student Advocate

BY-LAW BODY

  1. Qualifications
    1. Must be a Student in Good Standing as defined in by-law 405.01;
    2. Cannot hold a Judicial Board position once installed as the Student Advocate.
  2. Appointment
    1. Application process may be initiated by the Student Government President in cooperation with Judicial Affairs;
    2. Must be appointed by the Student Government President and approved by a two-thirds (2/3) majority vote of the Student Senate.
  3. Duties and Responsibilities
    1. The Student Advocate shall serve a term of one year or until resignation or conviction of impeachment charges;
    2. The Student Advocate shall maintain academic and character requirements as per by-law 405.01;
    3. The Student Advocate shall conduct business in the office as needed;
    4. The Student Advocate shall act as an impartial and independent advocate for students;
    5. The Student Advocate shall advice students on their rights and options in the judicial process;
    6. The Student Advocate shall attend student hearings as necessary;
    7. The Student Advocate shall have limited contact with the Judicial Board officers;
    8. The Student Advocate shall be advised by the Dean of Students or his/her designee.

Index

By-Law 301_10

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 10
Last Amended: 04/23/07

SUBJECT: Chief of Staff

BY-LAW BODY

  1. Qualifications
    1. Must be a Student in Good Standing as defined in by-law 405.01;
    2. Cannot hold a Judicial Board position once installed as the Chief of Staff;
    3. Shall be appointed by the Student Government President.
  2. Duties and Responsibilities shall include but not be limited to the following:
    1. Serve as an informational link between the students of Southeast and the activities of the State Legislature by tracking and reporting on legislation in the House and Senate that affect students of higher education;
    2. Aid in ongoing voter registration drives;
    3. Work collaboratively with other organizations and/or Administrative Departments to bring political speakers to campus yearly;
    4. Track and report on events that take place in the City of Cape Girardeau that have a significant impact on students;
    5. Attend all Executive Committee meetings with the allowance of three absences per academic year;
    6. Attend the Chamber of Commerce University Relations Committee meetings;
    7. Serve as the liaison with the Capaha Arrow Representative and answer any questions they may have or get them any information they may need;
    8. Attend Executive Committee and Senate meetings to help address public relations issues and how to inform students of what Student Government is doing for them;
    9. Perform any other tasks for Student Government that the President deems necessary.
    10. Coordinate with the campus media for regular publicity for both Student Government and student organizations;
    11. Gather articles and information published about Student Government and any related activities.

Index

By-Law 301_11

STUDENT GOVERNMENT
BY-LAWS
SECTION 301 NO. 11
Last Amended: 04/16/2012

SUBJECT: Senator Duties

BY-LAW BODY

  1. Qualifications
    1. Must be a Student in Good Standing as defined in by-law 405.01;
    2. Cannot hold a Judicial Board position once installed as a Senator;
    3. Shall be duly elected as specified in by-law 405.01, or in the case of the first-year Senators, properly chosen by the process specified in by-law 404.02.
  2. Duties and Responsibilities shall include but not be limited to the following:
    1. The Senator will attend Senator training before taking office as provided by the Student Government Vice President.
    2. The Senator will meet attendance expectations as stated in by-law 412.01;
    3. The Senator will be a member of one standing committee and meet attendance expectations to that committee as stated in by-law 412.01
    4. The Senator will attend all college councils of the college represented, if applicable.
    5. The Senator will attend all Student Government campus events/forums.
    6. The Senator will actively and accurately portray the concerns of the student body, and more specifically the constituents of the college he/she represents.
    7. The Senator will have a working knowledge of the current Student Government by-laws.
    8. The Senator will follow all guidelines set forth by the Student Government Vice President and specific committee chair.

Index

By-Law 306_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 01
Last Amended: 04/11/05

SUBJECT: Presidential Appointments

BY-LAW BODY

  1. Appointments
    1. All appointments made by the Student Government President or President of the Senate shall be reviewed by the Rules Committee, and the Rules Committee may request that the appointees appear before the Committee to answer questions.
    2. All appointees to the positions of Chairperson of Student Government Standing Committees and All-University Judicial Board Justices must appear before the Rules Committee.
  2. Procedures
    1. The President or President of the Senate shall provide the Rules Committee with all pertinent information regarding the appointments.
    2. The Rules Committee shall disclose its recommendations at the following Senate meeting.
    3. The Rules Committee recommendations are not binding, and the appointments shall be approved by two-thirds vote of the Student Senate.
  3. Removal of Appointees
      1. Removal of Senators and Executives
        1. Any member of the Student Senate or an officer of the Executive Committee may be impeached for sufficient cause by the entire body of the Student Senate. Sufficient cause consists of any one or more of the following: malfeasance of office, violation of duly enacted regulations, gross violation of the Student in Good Standing status as defined in by-law 405.01, or violation of other legislation of Student Government.
          1. Procedures for Impeachment
            1. Any elected member of the Student Senate may bring charges of impeachment against any member of the Student Senate or an officer of the Executive Committee. At which time, a vote to impeach shall be conducted. A quorum shall be required for any vote to impeach. A quorum can consist of one half (1/2) of the total membership as defined in the Student Government Constitution. A two-thirds (2/3) majority vote shall be required for impeachment. The vote shall be by roll call. The Student Senate shall be a closed chamber for the entire impeachment proceedings including the vote for removal.
            2. If a member of the Student Senate or an officer of the Executive Committee is impeached, the Rules Committee shall be granted a week to investigate the charges against him/her before a vote for removal. After a week has elapsed, the Chairperson of the Rules Committee shall present the Committee's findings to the Senate. The Chairperson of the Rules Committee shall be granted no more than ten (10) minutes to explain the conclusion drawn by the Rules Committee based upon their findings. The individual under consideration for removal shall be granted no more than ten (10) minutes to explain his/her position and reasons for the behavior in question. After both sides address the Student Senate, there shall be no more than twenty (20) minutes granted for questions of both individuals. Deliberation by the Student Senate shall last no more than one (1) hour, after which time a vote must be taken. The vote shall be by roll call. If the Rules Committee Chairperson is under consideration for impeachment or for some other reason cannot fulfill this duty, a replacement shall be chosen by a majority vote of the Student Senate from the Rules Committee.
            3. The Chief Justice of the All-University Judicial Board shall preside over all impeachment proceedings. If he/she is unable to fulfill this duty, a replacement shall be chosen by a majority vote of the Student Senate from the All-University Judicial Board.
            4. The vote to remove shall occur one (1) week after the vote to impeach. A three-fourths (3/4) majority shall be required for the removal of the Senator or the officer of the Executive Committee. Quorum shall be required as defined in the Student Government Constitution.
            5. Once removed from office, the Senator or the officer of the Executive Committee shall be banned from holding any position in Student Government including Student Senate and Judicial Board.
        2. Removal of Justices
          1. Any member of the Judicial Board may be impeached for sufficient cause by the entire body of the Judicial Board. Sufficient cause consists of any one or more of the following: malfeasance of office, violation of duly enacted regulations, gross violation of the Student in Good Standing status as defined in by-law 405.01, or violation of other legislation of Student Government.
          2. Procedures for Impeachment
            1. Any elected member of the Judicial Board or any elected member of the Student Senate may bring charges of impeachment against any member of the Judicial Board. At which time, a vote to impeach shall be conducted. A quorum shall be required for any vote to impeach. A quorum shall consist of one-half (1/2) of the total membership as defined in the Student Government Constitution. A two-thirds (2/3) majority vote shall be required for impeachment.
            2. If a Justice is impeached, the Rules Committee shall be granted a week to investigate the charges against him/her before a vote for removal. After a week has elapsed, the Chairperson of the Rules Committee shall present the Committee's findings to the Judicial Board. The Chairperson of the Rules Committee shall be granted no more than ten (10) minutes to explain the conclusion drawn by the Rules Committee based upon their findings. The individual under consideration for removal shall be granted no more than ten (10) minutes to explain his/her position and reasons for the behavior in question. After both sides address the Judicial Board, there shall be no more than twenty (20) minutes granted for questions of both individuals. Deliberation by the Judicial Board shall last no more than one (1) hour, after which time a vote must be taken.
            3. The Vice President of the Student Senate shall preside over all impeachment proceedings. If he/she is unable to fulfill this duty, a replacement shall be chosen by a majority vote of the Judicial Board from the Executive Committee of the Student Senate.
            4. The vote to remove shall occur one (1) week after the vote to impeach. A three-fourths (3/4) majority shall be required for the removal of the Justice.
            5. Once removed from office, the Justice shall be banned from holding any position in Student Government including Student Senate and Judicial Board.
  4. The passage of this by-law shall rescind by-laws 306.01, 306.04, and 306.06.

Index

By-Law 306_02

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 02
Last Amended: 04/23/07

SUBJECT: Student Government Secretary

BY-LAW BODY

  1. Qualifications:
    1. Be a student in good standing as defined in by-law 405.01;
    2. Cannot hold a Senate or Judicial Board position once installed as Student Government Secretary;
    3. Must be appointed by the Student Government President;
    4. Must be approved by a 2/3 vote of the Senate.
  2. Student Government Secretary duties and responsibilities shall include but not be limited to the following:
    1. Record, type, and file minutes of Executive Committee and Senate meetings;
    2. Keeps records of absentees and roll-call votes;
    3. Notify the President of the Senate of those Senators who are excessively absent;
    4. The Secretary will attend all Executive Committee meetings with the allowance of three absences per academic year.
    5. Attend the University Planning Committee meetings and any other committee meetings that the President deems important;
    6. Advise the President in appointing students to the University Standing Committees;
    7. Create and update a current database of all students' name, their respective committee, phone, address, email address, major/minor, how many years they have attended Southeast, number of hours completed, and any other necessary information. The database must be presented within a week upon a formal or informal request of any member of Student Government. The database must be updated at least every six (6) weeks so that Student Government can be certain that students are attending their respective University Standing Committees, and the Chairs of such committees are contacting and involving the students;
    8. Carry out the actions of advertising and accepting applications of University Standing Committees as outlined in by-law 306.01;
    9. Attend Executing Committee and Senate meetings to help address issues relating to any University Standing Committees and relate those issues to the student appointed to the respected University Committee;
    10. Ensure that students are attending their respective University Standing Committees and the Chairs of such committees are contacting and involving the students;
    11. Hear and consider semesterly reports from Student Representatives on University Committees;
    12. Give a weekly report to the Senate of actions taken in University Committees based upon the reports by the student representative of those Committees.
    13. Be responsible for updating and maintaining the Student Government website with minutes and any other pertinent information.

Index

By-Law 306_07

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 07
Last Amended: 09/21/09

SUBJECT: Standing Committees

BY-LAW BODY

  1. The Student Senate shall be structured around four standing committees. The committees shall be as follows:
    • University Affairs Committee
    • Student Issues Committee
    • Finance Committee
    • Rules Committee
  2. Each committee will be headed by a chairperson. The chairperson nominees shall meet the qualifications of a student in good standing as defined by by-law 405.01. The nominees for chairpersons will be presented to the new Senate at their first meeting, and upon approval by the Senate they will assume their positions immediately. Each chairperson will hold their position for one year.
  3. Members of each committee will be appointed by the President of the Senate, and he/she shall distribute the Senators as deemed necessary to each of the four (4) committees.
  4. Committee chairpersons may be impeached through the same process delineated for the removal of Student Government Executives. The President of the Senate will appoint replacements for removed committee chairs.

Index

By-Law 306_08

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 08
Last Amended: 08/03/11

SUBJECT: University Affairs Committee

BY-LAW BODY

  1. Qualifications:
    1. Must be a Student in Good Standing as defined in by-law 405.01.
  2. Duties and Responsibilities:
    1. Make recommendations on University policies and budgets;
    2. Prepare recommendations to the Senate on advocacy items for the budget review process.
  3. University Affairs Committee Chairperson
    1. The Chairperson shall give a weekly report on the actions of the University Affairs Committee.
    2. The Chairperson shall attend all Executive Committee meetings with the allowance of three absences per academic year.
    3. Review and recommend any necessary changes to the Student Code of Conduct and the Judicial Procedures at least once each year;
    4. Consider and make recommendations on any General Fee changes;
    5. Make recommendations on the implementation of Faculty Evaluations and review the current procedure (if any) for effectiveness and fairness at least once each year;
    6. Make recommendations on the implementation of Food Service Evaluations and review the current procedure (if any) for effectiveness and fairness at least once each year.
  4. University Affairs Committee Chairperson
    1. The Chairperson shall give a weekly report on the actions of the University Affairs Committee.
    2. The Chairperson shall attend all Executive Committee meetings with the allowance of three absences per academic year.
    3. The Chairperson is to serve as the co-chairperson for the Dining Services Advisory Committee.

Index

By-Law 306_09

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 09
Last Amended: 03/27/06

SUBJECT: Rules Committee

BY-LAW BODY

  1. Qualifications:
    1. Must be a Student in Good Standing as defined in by-law 405.01.
  2. Duties and Responsibilities:
    1. Review Student Government's relationship to the Student Activities Council at least once per year;
    2. Review the entire Student Government Constitution and by-laws at least once each year and recommend any changes;
    3. Review the student organization registration process at least once each year and recommend any changes;
    4. Review Student Government's representation structure once each year and recommend any necessary changes;
    5. Review any postponed by-laws or by-law amendments;
    6. Any proposed by-law or by-law amendment that is to be brought before the Senate shall be postponed for one week in order to allow the Rules Committee to review them for conflicts with the Student Constitution or existing by-laws;
    7. A proposed by-law or by-law amendment will not have to be postponed only if both the Rules Committee Chairperson and the President of the Senate agree that it does not need to be.
  3. Rules Committee Chairperson
    1. The Chairperson shall serve as the President Pro-tem in the absence of the President of the Senate;
    2. The Chairperson shall report the findings of the Rules Committee concerning tabled by-laws and amendments to the Senate;
    3. The Chairperson shall also act as Parliamentarian for the Student Senate meetings;
    4. The Chairperson should be versed in Robert's Rules of Order and have a working knowledge of general legislative procedures.
    5. The Chairperson shall call the attention of the President of the Senate to any errors in parliamentary procedure;
    6. The Chairperson shall present the findings of the Rules Committee to the senate regarding impeachment charges;
    7. The Chairperson shall attend all Executive Committee meetings with the allowance of three absences per academic year.
  4. The passage of this amendment shall rescind by-law 306.05.

Index

By-Law 306_10

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 10
Last Amended: 03/27/06

SUBJECT: Finance Committee

BY-LAW BODY

  1. Qualifications:
    1. Must be a Student in Good Standing as defined in by-law 405.01.
  2. Duties and Responsibilities:
    1. Review and recommend changes to the funding by-laws at least once each semester;
    2. Serve as a part of Funding Board and make recommendations for the allocation of Student Organization Account dollars.
  3. Finance Committee Chairperson
    1. The Chairperson shall serve and submit recommendations made by the Funding Board to the Senate for consideration;
    2. The Chairperson shall preside over Funding Board meetings;
    3. The Chairperson shall be responsible for recommending changes to the funding by-laws to the Senate at least once every year;
    4. The Chairperson shall attend all Executive Committee meetings with the allowance of three absences per academic year;
    5. If the Funding Board Chairperson is a current member of an organization requesting funding, then he or she must leave and have to part of the vote or subsequent discussions regarding funding of that proposal. In the event the Funding Board Chairperson needs to be absent, he or she will appoint an acting Chairperson so that they will be able to vote in the event of a tie;
      1. The acting Funding Board Chairperson shall vote only in the case of a tie.
      2. In the event that the appointing of an acting Funding Board Chairperson creates a non-quorum within the Funding Board, quorum shall be suspended and voting will occur.

Index

By-Law 306_11

STUDENT GOVERNMENT
BY-LAWS
SECTION 306 NO. 11
Date Enacted: 08/03/11

SUBJECT: Student Issues Committee

BY-LAW BODY

  1. Qualifications:
    1. Must be a member of Student Government.
  2. Purpose:
    1. Student Issues will focus on the relationship between students and Student Government—establishing what students view as concerns on the Southeast campus and figuring out how to address said issues.
  3. Duties and Responsibilities:
    1. Monitor and improve current Student Government programs and initiatives directly impacting students.
  4. Student Issues Committee Chairperson
    1. The Chairperson shall give a weekly report on the actions of the Student Issues Committee.
    2. The Chairperson shall attend all Executive Committee meetings with the allowance of three absences per academic year.

Index

By-Law 401_01_02

STUDENT GOVERNMENT
BY-LAWS
SECTION 401.01 NO. 02
Date Enacted: 04/17/00

SUBJECT: Honorary Senators

BY-LAW BODY

  1. Honorary Senator Qualifications:

    1. An Honorary Senator must be a person who has shown extraordinary dedication to Southeast Missouri State University Student Government over a period of time. It is the highest honor Student Government may give an individual and should be given sparingly and only to the most deserving candidates.
    2. The Student Senate must approve a candidate for Honorary Senator by passing a by-law amendment to section III of this by-law that adds the candidate's name to the list of Honorary Senators. This shall require a three-fourths majority of the voting members of the Senate.
  2. Rights of an Honorary Senator:

    1. An Honorary Senator shall be considered a non-voting member of the Student Senate. The term of an Honorary Senator shall be for life unless the Honorary Senator resigns or is removed by the same process as other members of the Senate.
    2. An Honorary Senator retains all the rights of a non-voting member of Senate including the right to sit with the Senate at all official Senate functions. The only rights not afforded to an Honorary Senator are the rights associated only with a voting member.
  3. Honorary Senators

    1. The following is Southeast Missouri State University Student Government's Honorary Senator:

  • Felix Kinsley - April 17, 2000
  • Dr. Kenneth W. Dobbins - April 30, 2007

Index

By-Law 404_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 404 NO. 01
Last Amended: 08/25/04

SUBJECT: Composition of Senate

BY-LAW BODY

  1. The Student Senate shall be composed of forty-four members. Thirty of those members will be duly elected in the General Election in April, and an additional four members will be recommended by the First Year Student Selection Committee and approved by the Student Senate. Members of Senate from Graduate Student Advisory Council, Residence Hall Association and International Students Association will be elected directly from their respective groups, and the remaining three members will be appointed by the President of Student Government and approved by the presiding Senate, thus securing their seats. Only those forty-four seats will be held to count towards a quorum. The forty-four seats shall be apportioned as follows by districts:

    Districts:
    4 elected from College of Liberal Arts
    4 elected from College of Business
    4 elected from College of Education
    4 elected from College of Science and Mathematics
    4 elected from College of Health and Human Services
    4 elected from School of Visual and Performing Arts
    4 elected from School of Polytechnic Studies
    4 elected from School of University Studies and Academic Information Services
    4 reserved for First Year Student Senator

    (3 committee chair appointed by the President of Student Government and approved by the presiding Senate)

    2 Graduate Student Advisory Council (Voting)

    2 Residence Hall Association (Voting)

    1 International Students Association (Voting)

    1. No Senator can hold two positions within Student Government at the same time.
  2. Any unfilled position within any district, either unfilled after the elections or vacated by resignation or removal, that remains unfilled for two weeks while school is in session shall be filled from the list of remianing candidates from the district where the vacant position exists. These candidates will be appointed to the Senate as they appear in order of votes received on the tallied election ballot. If there are no remaining candidates left in the district, the empty seat will be filled by the following procedure:

    1. Any student from the district of the empty seat wishing to fill the vacancy must file a statement of candidacy. After filing, the student will come before the Senate and make an oral statement of candidacy. The Senate shall reserve the right to elect the student to the Senate.
    2. If the vacant seat is still unfilled for any reason, it will remain empty until it becomes necessary to hold a special election.
  3. Any Senator who changes districts before Special Elections in any semester must forfeit their position of the Student Senate. These Senators may run for positions in their respective colleges during Special Elections if open positions exist. Any Senators who change districts after Special Elections may retain their positions until the end of the current semester only. Afterwards, they must follow the procedure outlined above.

Index

By-Law 404_02

STUDENT GOVERNMENT
BY-LAWS
SECTION 404 NO. 02
Last Amended: 03/07/05

SUBJECT: First Year Student Senator Selection Committee

BY-LAW BODY

  1. Duties and Responsibilities
    1. Provide a standardized set of questions to be asked of each candidate;
    2. Establish a standardized scoring system;
    3. Interview all prospective candidates;
    4. Recommend four of the candidates for approval by the Senate.

Index

By-Law 404_03

STUDENT GOVERNMENT
BY-LAWS
SECTION 404 NO. 03
Date Enacted: 10/30/95

SUBJECT: First Year Student Senator

BY-LAW BODY

  1. First Year Student Senator qualifications and procedures
    1. Qualification of candidates
      1. A first year student shall be defined as a fee-paying person who is enrolled in at least six semester hours, has completed less than thirty credit hours, and has not completed two academic semesters.
    2. All candidates must be in good standing with the University.
  2. Process
    1. Filing of a First Year Student Senator candidate
      1. To be considered for selection as a First Year Student Senator the candidate must submit and sign a statement of candidacy. The earliest the selection committee will accept a statement of candidacy is the first weekday in June; the deadline for submission of statement of candidacy is the first Friday following the second Monday of classes.
    2. Upon submission of the statement of candidacy the candidate shall be given the First Year Student Senator Application. The form of the First Year Student Senator Application shall read as follows:

      First Year Student Senator Application:
      Name:
      High School:
      High School Activities:
      Significant leadership activities during High School:
      Other activities during High School:
      College Activities:
      Leadership Activities during College:
      Other activities involved in during College:
      Any other significant information:
      Brief statement as to why you wish to serve in the Student Senate:

    3. Interview

      1. The First Year Student Senator Selection Committee shall arrange for each candidate to be interviewed by the Committee;

        1. For each interview, the Student Government Advisor, the Elections Committee Chairperson, and at least three member of the Selection Committee must be present.

      2. The First Year Student Senator Selection Committee shall prepare a standardized set of questions to be asked of each candidate;

        1. These questions shall be approved unanimously by the Selection Committee.

      3. Upon completion of each candidate interview, candidates will be scored by the voting members of the Committee. Each voting member of the Committee shall score the candidates on a scale of zero to fifty. Scoring shall be collected by the Chairperson, combined and tallied;

      4. Upon completion of the interview of all candidates, the scores of all candidates shall be ranked, and the top four scores shall be the Selection Committee’s recommendation for the four First Year Student Senator position.

  3. Confirmation

    1. Upon recommendation of the First Year Student Senator Selection Committee, the four candidates shall appear before the Student Senate for confirmation.

      1. Upon a majority of votes by the Student Senate, the four candidates shall be appointed. The First Year Student Senator shall serve until the first day of May following their appointment.

      2. Upon rejection of the Selection Committee’s recommendation by the Student Senate, a new First Year Student Senator Selection Committee shall be formed.

        1. The Student Government President shall appoint a new Chairperson and five Student Senators.

        2. No member who previously served on the Selection Committee shall be considered for the new Selection Committee.

      3. The new Selection Committee shall conduct new interviews in accordance with Student Government by-laws.

  4. Results

    1. The First Year Student Senator Selection Committee shall submit their results no later than the first Student Senate meeting in October.

      1. Upon rejection by the Student Senate of the Selection Committee’s recommendations, a new deadline will be selected by the Student Government Vice-President and the new Selection Committee Chairperson.

  5. Selection Contest

    1. Not later than five days after announcement of the results by the First Year Student Senator Selection Committee, any candidate or student may challenge the results of the Selection Committee by petitioning the All-University Judicial Board.

    2. The All-University Judicial Board shall hold an open hearing to evaluate any and all selection changes.

      1. At the hearing all parties challenging the selection results will be given an opportunity to present evidence/witnesses to support their position.

      2. The First Year Student Senator Selection Committee must be present to provide information pertaining to the selection process.

    3. The All-University Judicial Board shall have the authority to order all materials and records relating to the contested selection process brought before it. In addition, the All-University Judicial Board shall have the authority to call witnesses to testify on the integrity of the selection process.

    4. The All-University Judicial Board shall have the sole authority to determine the legality of the selection process. If the court finds sufficient cause to cast doubt on the selection process, the All-University Judicial Board shall call for a new Selection Committee to be formed and new interviews to be conducted.

    5. The All-University Judicial Board shall be the final authority in all First Year Student Senator selection process matters and shall have the authority to determine the methods of its proceedings.

  6. Vacancies

    1. Any unfilled position that is vacated by resignation or removal shall be filled by the next available First Year Student Senator candidate who scored highest among the other candidates, pending approval of the Student Senate.

      1. If any of the First Year Student Senator positions is vacant and there are no candidates to fill the position, it shall remain empty until it is filled by the following procedure:

        1. Any student who meets the First Year Student Senator requirements must file a statement of candidacy and submit their application. The candidate will come before the Senate and make an oral statement of candidacy. The Senate shall reserve the right to elect the student to the Senate.

Index

By-Law 405_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 405 NO. 01
Date Revised: 09/21/09

SUBJECT: Elections Committee

BY-LAW BODY

  1. Elections Committee
    1. Duties and Responsibilities
      1. The Elections Committee’s function is to conduct Student Governments elections in accordance with the provisions of by-laws, ensuring accurate and fair balloting and counting of voting.
      2. The Elections Committee has the authority to distribute Campaign Guidelines to all students filing Statements of Candidacy. Furthermore, the Elections Committee has the authority to enforce these guidelines ad issue penalties.
      3. The committee will be responsible for the upkeep of all elections by-laws by making changes or revisions as needed.
      4. The committee shall be responsible for organizing a debate between presidential candidates in the event that there are multiple candidates. This includes the selection of a mediator.
    2. Committee Chairperson
      1. The Elections Committee Chairperson shall be the Student Government Vice-President.
      2. In the case that the Student Government Vice-President has a personal interest in the election, the Student Government Advisor or his/her designee shall appoint another impartial student to serve as the chairperson.
    3. Committee
      1. The committee shall consist of five members and a chairperson.
      2. The five members shall be the Student Government Advisor or designee, the Student Organizations Secretary, the Student Government Secretary, the Student Government Chief of Staff, and the Student Government Rules Chair.
      3. As an Elections Official, a member of the Elections Committee must be impartial, shall never disclose how any voter has voted, allow anyone to vote who is not entitled to vote, and shall not give any information tending to show in any way the state of the count prior to the final close of the polls.
  2. Elections and Dates
    1. General Election
      1. One General Election shall be held before the Student Body yearly to fill Student Government positions.
        1. The General Election shall be held on the first consecutive Wednesday and Thursday that school is in session in April.
      2. Persons elected in General Elections shall be considered “duly elected”, and shall serve terms as defined within the Student Constitution upon taking the oath of office.
      3. In the event that all races for Student Government and Student Activities Council Executive positions are uncontested and the total number of qualified candidates for a Student Senate and Student Activities council At-Large position in an election district is equal to or less than the total number of seats apportioned to that district, the Elections Committee shall notify the Student Body President, Vice-President, and the Student Senate that no General Election will be held in that district. The candidates shall be considered elected by acclamation as of 5:00 p.m. on the final day of the elections as outlined in the by-laws.
    2. Special Elections
      1. Vacancies in the Student Senate shall be determined by the first Senate meeting of each semester. The Student Body shall be notified of all open Senate seats immediately following the first Senate meeting of each semester.
      2. Applications for open Senate positions are due at 5:00 p.m. in the Student Government office the Thursday before the Monday Special Elections are to be held.
      3. Special Elections will be held on or before the fifth Senate meeting of each semester. All applicants must be present at the Senate meeting for consideration.
      4. Candidates shall be elected by popular vote in the Senate.
      5. If the number of candidates does not exceed the number of open positions in the constituency, then the candidate(s) must be approved by a majority vote of the Senate.
      6. All Senate deliberations regarding Special Elections candidates shall be conducted in closed session.
  3. Election Qualifications and Procedures
    1. Qualifications of Candidates
      1. A student that is eligible to run for a Student Government Office shall be a Student in Good Standing, as defined below.
      2. A student must provide proof of enrollment in their elected constituency by the Friday following the first day of classes in the semester of their term.
    2. Student in Good Standing
      1. Student in Good Standing shall be defined as a fee-paying person who is enrolled in at least six (6) semester hours, not on disciplinary or academic probation, and maintains a minimum cumulative GPA of 2.0.
      2. All Senators and Student Government Executives are required to maintain the Student in Good Standing status.
        1. Failure to maintain Student in Good Standing status shall result in dismissal from Student Government.
        2. The Student in Good Standing status shall be verified at the start of each semester.
        3. Senators who do not meet the requirements of the Student in Good Standing shall receive written notification from the President of the Senate prior to the first Senate meeting of the semester.
    3. Notice and Filing
      1. No later than six weeks prior to a General Election the Elections Committee shall notify the Student Body, through publication, fliers or other public means, of the upcoming elections, and shall include the following:
        1. The Student Government positions and questions involved in the election;
        2. How to file as a candidate and the deadline for filing;
        3. The dates the election will be held.
      2. Filing of a Candidate
        1. For a candidate’s name to appear on the official ballot, the candidate must sign and submit a Statement of Candidacy to the Student Government Office during office hours. The earliest the Elections Committee will accept a statement of candidacy is the first day of classes in the semester of the election. The deadline for an Executive position is three weeks preceding the election and the deadline for filing for a Senate position is fourteen days preceding the election. If either of these dates fall during Spring Break, Statements of Candidacy will be accepted until the following Monday at 5:00 p.m. The candidate must provide a biographical information sheet, limited to fifty words or less, as well as a wallet size portrait of the candidate to appear on the official ballot on or before the position’s filing deadline. Failure to do so will nullify the student’s candidacy.
        2. Candidates may file for a Student Government Senate position and any on executive position in Student Government and Student Activities Council in an election.
        3. Students filing for Senate positions should file in the college that they are currently majoring in.
        4. A candidate wishing to withdraw his or her name from a ballot must submit to the Elections Committee a letter of withdrawal no later than seven days prior to the day of the election.
        5. An individual is not officially considered a candidate for office until the Elections Committee has verified the candidate’s eligibility
          1. Within three days of receipt of a Statement of Candidacy the Elections Committee shall determine the eligibility of the candidate and will notify any candidate not meeting election qualifications.
          2. Should a candidate want to contest the findings of the Elections Committee the candidate must submit and appeal to the All-University Judicial Board requesting review of the findings.
        6. No candidates will be allowed to file after the filing deadline.
    4. Campaign Regulations and Violations
      1. Campaigning is defined as written, oral, personal or other communication which may influence voting.
        1. Campaigning is prohibited until one month prior to the election.
        2. Campaigning may not occur until the individual’s eligibility has been verified.
      2. The Elections Committee has the authority to distribute campaign guidelines to the students filing statements of candidacy.
      3. In the absence of specific campaign guidelines, candidates must adhere to existing University policies including, but not limited to, University posting guidelines, Student Government by-laws and the Code of Student Conduct.
      4. Candidates shall be held responsible for all campaigning done by themselves or surrogates.
        1. Surrogate is defined as any person conducting campaign work for, or campaigning in the place of a candidate with the consent of that candidate.
      5. The source of funding for all campaign materials shall be clearly noted on the material with the phrase “paid for by” and the name of the funding source, the name of the contact person, and an e-mail address for contact purposes.
      6. Removing, obstructing, or defacing campaign material by candidates or their surrogates is prohibited.
      7. Campaign material which violates University posting or other regulations shall be reported to the Elections Committee.
        1. In the event campaign material violate University policy or Student Government by-laws, the Elections Committee shall be responsible for the removal of the objectionable material and the notification of the responsible candidate.
        2. The Elections Committee shall remove all campaign material located within a 25-foot radius of polls, unless the campaign material is located on a University posting board and follows University posting guidelines.
        3. A polling area shall be defined as any campus computer lab or e-mail kiosk.
        4. The Elections Committee shall have the right to file election grievances against any candidate in violation of campaign stipulations.
      8. No Student Government equipment or resources shall be used for any individual or party campaigns.
        1. This includes, but is not limited to, bulletin boards, paint walls, SE-TV, the Student Government website, and computer/office equipment.
      9. Within the marked polling area, candidates and surrogates may not campaign, leave campaigning material, or loiter.
        1. Loitering is defined as remaining in the restricted polling area for an unreasonable or inexplicable amount of time.
        2. Any interested party may file a campaign grievance concerning violation of the rule with the Election Committee.
        3. Polling officials have the authority and responsibility to enforce this rule and report it.
    5. Penalties for Violations of Campaign Regulations
      1. The Elections Committee shall have complete discretion in determining the severity of penalties assessed to candidates.
      2. Any candidates found in violation of any campaign regulation shall issue a public statement of responsibility and apologize in a manner dictated by the Elections Committee or Judicial Board.
      3. Penalties for violating campaign regulations may include, but are not limited to the following:
        1. Restriction of campaign privileges;
        2. Fines;
        3. Disqualification of candidate.
      4. All penalties will be assessed following the ruling of all grievances by the Elections Committee.
      5. All penalties assessed by the Elections Committee may be appealed to the All University Judicial Board.
    6. Campaign Grievance Procedure
      1. Students who observe violations of University policy or Student Government’s campaign by-laws should file a grievance, via the Student Government Election Grievance Form, with the Elections Committee. Grievances will be accepted beginning the first day of campaigning and must be received by 5:00 p.m. the next business day after the final day of elections. Grievances ate to be sent to the Elections Committee: MS 1800.
      2. All members of the Elections Committee must be contacted about all campaign grievances filed.
      3. All interested parties shall be notified of the grievances, and the Elections Committee shall hear the complaint and defense as they are filed. All rulings must be completed within one week of the grievance filing deadline. A majority of the student members of the Elections Committee must be present in order to render a ruling regarding a filed grievance.
        1. The Elections Committee may only hear grievances involving campaigning. All other grievances must be filed with the All University Judicial Board as challenges to an election process described in 405.01.III.
        2. Any decision made by the Elections Committee may be appealed to the All University Judicial Board. The deadline for appeal is 5:00 p.m. on the next business day following the committee ruling. The All University Judicial Board has final authority on campaign violation grievances.
  4. Election Procedure
    1. Responsibilities of the Elections Committee
      1. The Elections Committee shall be responsible for the following:
        1. To ensure fair, accurate, and secure voting procedure;
        2. To ensure that all parts of the voting website are functioning correctly;
        3. To communicate regularly with Computer Services regarding problems and usage of the voting website;
        4. To clearly mark off polling areas restricted to solicitors.
    2. Ballots and Forms
      1. Approximately 5 days prior to an election the Elections Committee will have completed the Official Ballots of substantially the following format:
        1. Each ballot shall contain only those offices and questions for which an individual student is eligible to vote;
        2. Instructions to voters must be available on the voting website;
        3. Under the title of the office, the placement of candidate’s names shall be in order filed.
        4. Official candidate information shall be included on the voting website and consist of biographical information limited to fifty words and a portrait of the candidate;
        5. Questions or referenda shall follow with the choices of “Yes” and “No” underneath.
    3. Filing of Petitions (Initiative, Referendum, and Recall)
      1. Constitutional amendments, legislation, referenda, and recall of elected officials may be submitted to a direct vote of the Student Body through the following petition process:
        1. All questions to be brought to a Student Body vote must be phrased in such a manner that the required response is “Yes” or “No”;
        2. A direct vote on a question may be proposed by a petition signed by one tenth of the students currently enrolled in the University;
          1. The Registrar’s office shall supply Student Government with the current enrollment figure and the exact number of signatures required shall be determined from that figure.
        3. Petitions calling for a direct vote must be submitted to the Elections Committee by the third week preceding a General Election, unless the petition calls for a Special Election on the question;
        4. The date for Special Election must be named in the petition, and the petition submitted by the third week preceding that date;
        5. Each page of the petition must bear an exact statement of the question proposed and each line for signatures must bear the following:

          Date Print Name Student ID Signature

          The names of persons collecting signatures must be submitted with each petition;

        6. Upon receipt of the petition(s), the Elections Committee shall have the authority to verify and reject any and all signatures. Only signatures of students qualified to vote and gathered during the current academic year will be counted as valid signatures toward total needed to bring the question to a vote;
        7. If properly proposed, the Elections Committee shall have the question upon the ballot of the next General Election, or shall hold a Special Election if so proposed;
        8. Questions shall be considered approved upon a majority vote of those voting in a Student Body election. Constitutional amendments require a two-thirds majority with at least one tenth of students voting for ratification.
    4. Voting Procedures
      1. Eligible students shall vote via the online voting website using their personal ID number and password.
      2. It shall be the responsibility of the Elections Committee and Computer Services to verify that a student is eligible to vote and has not previously voted in the current election.
      3. Should a problem arise pertaining to the voting website or server during the time of active voting which interferes with the voting process, the Elections Committee shall act in the following manner:
        1. Temporarily halt voting until the problem can be resolved;
        2. Determine whether the problem constitutes a revote or an extension of the voting period;
        3. The Elections Committee shall have complete discretion in determining a fair and honest remedy.
    5. Tabulating the Votes
      1. If no grievances are filed or pending, Computer Services shall provide results no later than 5:00 p.m. following the last Election Day. The results shall be collected by the Elections Committee and announced within one working day.
      2. If grievances are pending, the results shall not be tabulated or announced until after all hearings have been concluded and penalties have been assessed. Computer Services shall provide the results no later than 5:00 p.m. on the one-week deadline of the grievance hearings. The Elections Committee shall announce the results on or before the one-week deadline for completion of grievance hearings by the Elections Committee.
        1. If grievances are filed following the announcement of the election results, then penalties shall be accessed following the ruling of the Election Committee.
      3. From the information provided by Computer Services, the Elections Committee chairperson shall record the results on an Elections Results Statement.
        1. All penalties assessed to candidates due to campaign violations will be applied to the results at this time.
      4. All pertinent records shall be sealed and should not be opened or inspected until the end of the semester of the election except upon order of the All-University Judicial Board.
      5. If the ballots must be individually reviewed, then the following process shall be followed:
        1. The ballots will not be reviewed until all ruling regarding grievances are final and penalties have been assessed;
        2. At least three Elections Committee members must be present to review ballots;
        3. Once review begins, no one may leave until the process is complete;
        4. The Elections Committee members shall determine the results of questions of initiative, referendum and recall;
        5. All ballots shall be reviewed at least twice to ensure accuracy of the review.
        6. Once the ballots have been reviewed the Elections Committee chairperson shall record the results on an Elections Result Statement;
        7. After all the results have been recorded, each of the Elections Committees members shall certify the results by signing the Elections Results Statement. If any Elections Committee member declines to certify the results, he or she shall state their reasons in writing and attach the statement to the Results Statement.
        8. All pertinent records shall be sealed and should not be opened or inspected except upon the order of the All University Judicial Board.
      6. If two or more persons receive an equal number of votes for election I a single office, the Elections Committee shall notify the Senate, who shall without delay in the next regular session elect one of the individuals for the office.
        1. Each candidate will be given five minutes to make a statement to the Senate. In addition, the Senate shall have an additional five minutes to ask questions to the candidate.
        2. The votes shall be by secret ballot. A simple majority of those present shall be needed to elect an individual to a particular office.
      7. Based on figures determined by Computer Services the Elections Committee shall announce the results at a predetermined time and location. At that time the Committee shall provide each candidate with a copy of the elections Results Statement.
  5. Election Contests
    1. Contests can only be filed on the basis of improper election procedure dealing with, but not limited to, Official Candidate Information, Elections Committee members and tabulation of results. Campaigning violations are not grounds for an Election Contest. All campaign violations must follow the Campaign Grievance Procedure outlined in section III D.
    2. Not later than five days after announcement of results by the Elections Committee, any candidate or student may challenge the results of the election by petitioning the All University Judicial Board.
    3. The Elections Committee shall hold an open hearing to evaluate any and all election challenges.
    4. The All University Judicial Board shall have the authority to order all materials and records relating to the contested election brought before it. In addition, the Judicial Board shall have the authority to call witnesses to testify on the legitimacy of the elections.
      1. At the hearing all parties challenging the election results will be given an opportunity to present evidence/witnesses to support their position.
      2. The Elections Committee must be present to provide information pertaining to the elections process.
    5. The All University Judicial Board shall have the sole authority to determine the legality of the election. If the court finds sufficient cause to cast doubt on the election of a candidate for a specific office or cause to cast doubt on the entire election, the Judicial Board shall call a new election for the contested office or for a completely new election. In its judgment the court shall:
      1. Set the date for the election and specify the name of each candidate to be voted;
      2. Direct the Elections Committee on when and how to conduct the Special Election.
    6. The All University Judicial Board has the final ruling on Election Contests unless a student can provide evidence that they were not accorded their student rights. In such a case, a student may appeal to the Dean of Students within three working days of the All University Judicial Board decision. At that time the Dean of Students shall have five working days to either dismiss the appeal or call another hearing of the All University Judicial Board based on the new evidence.

Index

By-Law 406_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 406 NO. 01

SUBJECT: Vacancies

BY-LAW BODY

  1. In the event that it becomes necessary for the Senate to elect candidates to fill any Student Government position, the candidate must be present for question and discussion prior to election.

Index

By-Law 409_02_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 01
Date Enacted: 03/18/91

SUBJECT: Student Activity Fee

BY-LAW BODY

  1. The Student Government Senate shall assess a student activity fee annually.
  2. Procedures:
    1. The Finance Committee shall project the budgetary needs of Student Government based on the following information:
      1. The operational needs of Student Government
      2. The operational needs of Student Activities Council
      3. The current funding requests of all recognized student organizations.
    2. The Finance Committee will submit any suggested changes in the student activity fee to the Senate in the form of a resolution.
    3. Upon passage of the activity fee resolution, Student Government will notify the Board of Regents of the fee change through the Student Regent.
    4. Upon approval by the Board of Regents, the Finance Committee chairperson will notify the Bursar’s Office of the activity fee change. The Bursar’s Office will reflect this change in its collection of incidental fees.

Index

By-Law 409_02_02

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 02

SUBJECT: Student Activity Fee Distribution

BY-LAW BODY

  1. The Student Government Senate shall assess a student activity fee to the entire student body.
  2. The student activity fee shall be set at the level approved by the Board of Regents based on a recommendation from Student Government.
  3. The student activity fee shall be conducted by the Bursar’s Office each semester along with incidental fees. The funds accumulated by the student activity fee shall be transferred to Student Government.
  4. The funds accumulated from the student activity fee shall be distributed by Student Government based on a percentage system of the next year’s estimated budget. This estimated budget will be determined by the current Student Government Treasurer and the current Finance Chair, with assistance from the Student Government Accountant and Advisor.
  5. Funding shall be distributed by Student Government in the following manner:
    1. Executive Account: Twenty eight and forty five hundredthspercent (28.45%) of the estimated budget shall be allocated for Student Government executive use. This money shall be used to provide payroll for the Student Government/Student Organizations Secretary, Accountant, student workers, and any approved personnel that Student Government employs. It shall also be used for the support of the Student Government executive operating budget.
    2. Student Organizations Account: Eight and ninety twohundredths percent (8.92%) of the estimated budget shall be used to fund registered Student Organizations under the policies and guidelines set forth in by-laws 409.03.01 and 409.03.02.
    3. Discretionary Account: Nine and seventy nine hundredths percent (9.79%) of the estimated budget shall be held in a discretionary account. This money shall be allocated at the discretion of the Student Senate for the funding of special campus projects deemed appropriate and/or necessary.

      Entities receiving discretionary funding will be required to sign and complete the terms of the Discretionary Funding Agreement document. Failure to sign and/or complete the terms stated in the agreement may result in one or more of the following, as determined by the Executive Committee:

      1. Loss of opportunity for funding from the Discretionary account for the remainder of the academic year and/or the following year.
      2. Loss of opportunity from the Student Organizations account for the remainder of the academic year and/or the following year.
      3. Repayment to Student Government in part, or in full, of currently allocated funds.

      An up-to-date copy of the Discretionary Funding Agreement shall be attached at the end of by-law 409.02 No. 02, and shall require a by-law amendment to be changed.

    4. Student Activities Council Account: Thirty six and twenty eight hundredths percent (36.28%) of the estimated budget shall be used to fund the Student Activities Council.
      1. The uses of these funds by the Student Activities Council may include, but are not limited to: comedy events, cultural programs, concerts, student entertainment, operational supplies, and support for programs of other student organizations.
      2. The Student Activities Council will not be required to go through the funding process described in the funding by-laws.
      3. The Student Activities Council will not receive any additional funding from Student Government other than this account.
      4. As contingency to this funding, all executive officers of the Student Activities Council shall be selected in all-school elections held in the fall.
      5. The Student Activities Council President or designee shall have a non-voting seat in the Student Senate, and shall give a report at each meeting.
      6. The Student Activities Council shall present a detailed semester budget to the Senate at the first Senate meeting of each semester and at any other times at the request of the Senate.
      7. If the Student Activities Council does not elect officers, then the money will be transferred to the Discretionary Account.
    5. Student Communications Account: Forty five hundredths percent (0.45%) of the estimated budget shall be used to fund innovative measures for informing students of campus events, including but not limited to Southeast TV, calendars, newsletters, campus media, banner systems, and the internet. This money shall be administered by the Student Government Executives. Expenses of more than $500 shall be reported to the Senate at the next meeting of the Senate.
    6. Graduate Fees Reimbursement Account: One and fifty eight hundredths percent (1.58%) of the estimated budget shall be set aside for the purpose of reimbursing graduate students activity fees. From this account, one-half (1/2) percent of the total activity fees collected from graduate students shall be returned to the school of Graduate Studies and Extended Learning, and allocated to students by the Dean of that school under the following stipulations:

      1. The spending report of the funds of the previous year shall be presented to the full Student Senate no later than the 4th Senate meeting of the following year. The funds for the current year will not be release until the spending report has been presented.
      2. Graduate students shall no longer be able to request any more money from Student Government, vote in Student Government elections, or hold office in Student Government.
      3. The excess funds left in the Graduate Fees Reimbursement Account shall be transferred into the Student Organizations Account.
      4. Any organization composed of more than 25% graduate students in a non-advising role will be excluded from receiving funds from the Student Organizations Account.

      The Graduate Fee Reimbursement Account shall be reviewed at the end of each year by the Treasurer, President of the Student Government, and Chairman of the Finance Committee in order to let the account be adjusted to allow for the increase or decrease of enrollment in the Graduate School.

    7. Club Sports Account: Four and seventy eight hundredths percent (4.78%) of the estimated budget shall be set aside to fund proposals from the Club Sports Council.

      1. Each year, Club Sports will submit to the Senate a yearly budget which includes an itemized account of money spent.

      2. A student representative from club sports must be present for the Senate to propose for how the next year’s money will be spent in order to be considered for the allocation of funds. The presentation shall occur before April 1st.
        The Senate is not required to allocate all three and three-fourths percent (3.75%), and any funds remaining in the account shall not be considered carry forward monies unless requested.

      3. Individual club sports shall not be funded through the Student Organizations Account. Individual club sports may ask/request money through the Discretionary Account, but only written approval from the Club Sports Allocation Committee.
    8. Homecoming Account (Student Alumni Association Account): Three and eighty seven hundredths percent (3.87%) of the estimated budget shall be set aside to help fund homecoming in the hopes that it will facilitate a coming together of the campus community as a whole.
      1. Each year Student Alumni Association (SAA) will submit, to the Senate, a yearly budget which includes an itemized account of money spent.
      2. A student representative from the SAA must present to Senate a proposal for how the next year’s money will be spent in order to be considered for the allocation of funds. The presentation shall occur before April 1st.
      3. Any money left in the account as of February 1st shall be reallocated to the Student Organizations Account.
      4. SAA shall not be funded through the Student Organizations Account.
      5. With the addition of this money, no fee shall be charged to any student or student organization to participate in the activities of Homecoming.
    9. When In Need Go Shuttle (WINGS) Account: Five and eighty eight hundredths percent (5.88%) of the estimated budget shall be set aside to help fund the off-campus shuttle program for students.
      1. The Department of Public Safety will be charged with managing the WINGS account.
      2. Each year, the University Affairs Committee shall review the activities of the WINGS system and make a recommendation to the senate regarding the continuation of funding for the system.
      3. Any money left unused shall be reallocated to the Discretionary Account.

Index

By-Law 409_02_02B

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 02B

SUBJECT: Student Government Discretionary Funding Agreement Overview

BY-LAW BODY

Entities receiving discretionary funding will be required to sign and complete the terms of the Discretionary Funding Agreement document. Failure to sign and/or complete the terms stated in the agreement may result in one or more of the following, as determined by the Executive Committee:

  1. Loss of opportunity for funding from the Discretionary account for the remainder of the academic year and/or the following year.
  2. Loss of opportunity from the Student Organizations account for the remainder of the academic year and/or the following year.
  3. Request for repayment in part or in full of currently allocated funds.

Index

By-Law 409_02_03

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 03
Date Enacted: 02/26/96

SUBJECT: Student Government Recommendations on General Fees

BY-LAW BODY

  1. Any Student Government Resolution that entail recommendations of changes in the University General Fees shall be kept on record until a contrary recommendation resolution is passed.
  2. These resolutions shall be placed behind this by-law and shall be distributed with all copies of the by-laws.
  3. Student Government’s support of the recommendations in the following resolutions is contingent upon the stipulations listed therein.
  4. Any General Fee revenues that are entrusted to Student Government by the Board of Regents shall be governed by relevant changes in the by-laws.

Index

By-law 409_02_04

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 04
Date Enacted: 02/19/96

SUBJECT: Computer Fees

BY-LAW BODY

  1. Student Government recommends to the Budget Review Committee, the President, and the Board of Regents that the University assess a student computer fee to the entire student body.
  2. The student computer fee shall be one dollar ($1.00) per credit hour for all students enrolled at Southeast Missouri State University.
  3. The student computer fee shall be collected by the Bursar’s Office each semester as a general fee.
  4. A new Student Computing Account shall be created for these funds. The funds accumulated by the student computer fee shall be transferred to this budget. These funds shall not serve as a replacement for, but as a supplement to significant ongoing institutional financial support ($122,000 in FY 1996).
  5. The funds accumulated from the student computer fee shall be used solely for the creation and support of student computer use and shall be managed by the Executive Vice-President’s Office or his/her designee.
  6. Before the University’s budget review process each year, the Executive Vice-President’s Office shall propose to the Student Senate a budget for the Student Computing Account. If the Student Senate fails to approve a budget before the beginning of the fiscal year, the previous year’s budget will be applied to the next fiscal year.
  7. At the second to the last Student Senate meeting of each semester a representative from the Executive Vice-President’s Office shall present a full report on the usage of the money spent during that semester.
  8. At the end of each fiscal year all unspent money in the student computer lab account shall be transferred to a designated account that shall be used for repairs and replacement of student computing equipment.
  9. All future increases to this fee shall be approved by the Student Government Senate as a by-law amendment. Also, student fee increases shall not be the only source of income for the Student Computing Account.

Index

By-law 409_02_05

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 05
Date Enacted: 09/27/97

SUBJECT: Fee Changes

BY-LAW BODY

  1. When any representative of the University seeks our recommendation for a general fee change, he/she shall be given the floor during the official meeting. During this time, the Standing Rules of Order shall be suspended until the representative is finished. The representative shall field questions in any fashion he/she wishes.
  2. If Student Government is to vote on a recommendation for a general fee change, whether it be a specific or a maximum allowance, then a Senator or a group of Senators must submit recommendation in resolution format.
  3. The voting in such case shall be postponed one week after the original presentation to the Student Government Senate.
  4. The vote on any general fee change recommendation shall be a roll-call vote.

Index

By-law 409_02_06

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.02 NO. 06
Date Enacted: 08/25/04

SUBJECT: Disclosure of Student Government Spending

BY-LAW BODY

  1. Itemized Statement of Expenditures
    1. Student Government shall make public to the entire student body an itemized statement of its expenditures each semester.
      1. The itemized statement shall include all expenditures listed under the appropriate accounts, as outlined in by-law Section 409.02 No.02 V.
    2. The itemized statement for each semester shall be published no later than the third week of the following semester.
      1. The itemized statement shall be made public via campus newspaper, the Student Government website, or any other public means.
    3. It shall be the responsibility of the Student Government Treasurer, along with the assistance of the Student Government Accountant, to ensure that the student body is provided with an honest and accurate statement of expenditures.

Index

By-law 409_03_01

STUDENT GOVERNMENT
BY-LAWS
SECTION 409.03 NO. 01
Date Amended: 2/4/2013

SUBJECT:Student Organizations Account Funding Guidelines

BY-LAW BODY

  1. General Policies
    1. The philosophy of the Student Government funding procedure is that any programs which receive funding through Student Government be accessible to all students; therefore, Student Government will not fund activities which are designed for the advancement of individual students. Items to be considered for funding include but are not limited to:
  • Programs
  • Events
  • Activities
  • Social Projects
  • Educational Activities
  • Student Government funding is to supplement, not fully support an organization’s budget. Student Government encourages student organizations to develop their own sources of funding. Organizations must show a good faith effort to raise supplementary funding.
  • Student Government will not fund any activities, events, or organizations that do not adhere to University policies or procedures. Any violations of University or Student Government policies may result in the loss of organization registration, Student Government funding, and/or judicial proceedings by the University.
  • Student Government will not fund organizations that discriminate on the basis of color, sex, religion, creed, national origin, sexual orientation, or academic major.
  • Student Government will not fund any activities or events that are not handicap accessible to all University students according to “The Americans with Disabilities Act”.
  • Student Government will not fund any hosted event, activity, or conference not held on University property.
  • Funding Requirements
    1. All student organizations applying for funding must be properly registered with Student Government at the time of application.
      1. Organizations in the process of registration shall be allowed to go through the funding process with funding being contingent on registration approval.
    2. A student organization will not be eligible for funding if there is an outstanding debt from a previous semester(s) owed to the University as determined by the Student Government Treasurer.
      1. Outstanding debts cannot be paid with Student Government funding to the University or outside entities.
    3. An organization’s membership must be composed of no less than seventy-five percent (75%) students.
    4. To verify student membership, the Student Government Advisor may request a roster of an organization’s membership.
      1. The Funding Board has no obligation to consider an organization for funding until the requested roster has been submitted.
      2. If the organization submits a roster that is found to be fraudulent or a misrepresentation, the organization is subject to penalties that may include loss or reduction of funding, suspension of Student Government registration, and/or action by the All University Judicial Board.
    5. Lodging for guest speakers will be funded only for the night prior to, or the night of the engagement.
    6. Travel for guest speakers will be funded no more than the University travel rate.
    7. Student Government will not fund an organization in the form of a loan. It is not the intention of the funding process to loan funds to an organization. Student Government will also not fund for student organizations the following activities/items:
      1. Yearbook pictures
      2. Endorsement of political candidates
      3. Cash gifts
      4. Un-inventoried equipment or clothing
      5. Student payroll salaries of organizations
      6. State/federal/city taxes
      7. Car rental (unless University vehicles are not available)
      8. Faculty/Staff functions
      9. Maintenance of institutional and campus buildings
      10. Organizational dues/membership fees
      11. Scholarships
      12. Trophies, plaques, and gifts; except those given to faculty, staff, and clerical personnel providing support to the organization; not to exceed fifteen dollars
      13. Banquets
      14. Refreshments
      15. Newsletters
      16. Film and film processing
      17. Field trips
      18. Fundraisers
      19. Office supplies
      20. The cost of Capaha Arrow ads greater than 1/8 of a page
      21. Any event that is not free to students
      22. T-shirts, unless essential to the event and including proper acknowledgment
      23. League fees
      24. Tobacco
      25. Drugs of any kind and/or related paraphernalia
      26. Pornography
      27. Alcohol
    8. Student Government will not fund events for which contracts that require Student Government support have been signed prior to approval.
  • Funding Guidelines
    1. Student Government may supplement the funding of organizations for on-campus non-professional guest speakers. This shall include funding for International Sign-Language interpreters.
      1. Honorarium fees for non-professional speakers should not be funded in excess of one-hundred dollars.
      2. One meal for guest speakers may be funded. In the case of meals attended with guests, a maximum of two students from the sponsoring organization who accompany the guest(s) may have their good costs covered.
    2. Student Government will fund equipment for an organization only if said equipment is for safety purposes except for equipment used by an athletic organization sanctioned by Southeast Missouri State University.
    3. Individual organizations may not obtain more than 10% of the overall funding budget. Multiple organizations individually requesting funding for the same event may receive a combined amount of no more than 15% of the overall funding budget. If the requests from multiple organizations are not made simultaneously, it will be the Funding Board’s discretion as to whether or not they are actually requests for the same event.
  • Acknowledgment
    1. Any student organization receiving funds through Student Government shall place the following acknowledgment on all advertisement and programs: THIS EVENT FUNDED IN PART BY STUDENT GOVERNMENT. Organizations must also acknowledge that the event is free to students. Also to be placed on all advertisement is the phrase: (name of organization/program) DOES NOT NECESSARILY REFLECT THE VIEWS OF STUDENT GOVERNMENT OR SOUTHEAST MISSOURI STATE UNIVERSITY.
      1. Failure by the organization to display the above acknowledgment may result in a reduction, or cancellation of funding.
      2. The Finance Committee shall be responsible for ensuring proper acknowledgement of Student Government.
      3. All violations will be reported to the Student Senate in resolution form with suggested sanctions.
      4. Organizations must use the “Sponsored by Student Government” banner at all events deemed necessary by Funding Board.
  • Reimbursement of Funds
    1. If non-student attendees are charged for the event, Student Government shall be reimbursed some or all of the allocated money.
      1. Reimbursement amount shall not exceed the original allocation.
      2. Student Government’s entitlement to reimbursement shall be equal to a proportion of the revenue equal to the proportion of the event’s funding provided by Student Government.

    Index

    By-law 409_03_02

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 409.03 NO. 02
    Date Amended: 02/04/2013

    SUBJECT: Student Organizations Account Funding Procedure

    BY-LAW BODY

    1. Funding Process
      1. The Student Government Treasurer shall schedule informational meetings for each (fall & spring) semester at least two weeks prior to the budget request deadline.
        1. Budget request forms will be available online.
        2. The Student Government Treasurer will describe, in detail, the funding process and the budget request forms at the informational meetings.
        3. The member of the student organization who will present any future budget requests before the Funding Board is required to attend an informational meeting.
      2. The Student Government Treasurer shall schedule Funding Board hearings and notify the President of each student organization of the time and place of the scheduled hearing.
        1. Should an organization fail to appear at the scheduled hearing, the Funding Board is under no obligation to schedule another appointment.
        2. It shall be left to the discretion of the Funding Board whether or not to reschedule the hearing.
      3. The Funding Board shall hold budget hearings with each organization requesting funding so that said organizations have the opportunity to clarify their budget requests.
        1. During budget hearing, an organization’s budget must be presented by a student who assisted in or individually prepared the presented budget.
          1. An advisor may be present, but only for consultation or clarification.
          2. The student representative is expected to be familiar with the details of the budget and prepared to answer any questions or concerns the Funding Board may have.
        2. An organization which has a special situation that may require an exception to the Funding by-laws must give a clear and specific explanation of said situation during the funding hearing.
        3. Those organizations which receive funding from Student Government shall make public upon request records of the following: accounting, ledgers, receipts, billings, invoices, minutes, by-laws, and constitution.
      4. After reviewing budget requests the Funding Board will make an allocation recommendation to the Student Senate.
        1. The allocation recommendation shall clearly state the name of the organization(s) requesting funding, the event(s) for funding, and the amount requested for funding.
        2. The Student Government Treasurer shall be responsible for the submission of the allocation recommendation to the Student Senate.
      5. The Student Senate will then consider the allocation recommendation.
        1. The Student Government Treasurer shall be responsible for conveying any pertinent information from the Funding Board to the Student Senate.
        2. The student representative of the organization who presented the budget before Funding Board must be present when the Student Senate considers the allocation recommendation.
        3. The Student Senate has the authority to cut specific events from the allocation recommendation.
        4. The Student Senate does not have the authority to amend the amount recommended for individual items within the funded events.
      6. The Student Government Treasurer shall notify student organizations requesting funding of the decisions of the Funding Board and Student Government Senate within one week of said decisions.
    2. Appeals
      1. An organization may appeal the final allocation decision of the Student Government Senate.
        1. The basis for an appeal is to present new and pertinent information concerning an organization’s budget request.
        2. Appeals must be made to the Student Government Treasurer who will introduce the appeal to the Funding Board.
        3. Appeals must be typed and must include a complete and specific explanation of the organization’s discontent.
        4. Appeals must be submitted within one week of decision notification.
        5. Any budget resubmitted to Student Government for appeal must be consistent in dollar amount and allocation with the original budget. Budgets resubmitted with changes that were not approved shall be considered void.
      2. Should the Funding Board regard the appeal as valid it shall follow the same funding procedure as the original request.
    3. Funding Process Flow of Activities:
      1. The Student Government Treasurer announces Funding Board dates and times through campus media.
      2. Registered organizations attain a budget request form from the Student Government/Student Organizations office.
      3. The Funding Board schedules hearings with all student organizations who submit properly completed budget request forms. This form shall be submitted at least one month before the event. The Treasurer may waive the one month period due to timing or extenuating circumstances at his or her discretion.
      4. The Funding Board holds review hearing, with fifteen minutes allotted to each organization.
      5. The Funding Board reviews and deliberates all budget requests.
      6. The Funding Board makes an allocation recommendation.
      7. The Student Senate votes on the allocation recommendation.
      8. The Student Government Treasurer, within the week of the decision of the Senate, will notify student organizations requesting funding of said decision and funding, if any, to be allocated.
      9. An organization, within one week of notification by the Student Government Treasurer of the final allocation to be disbursed, may appeal the final decision to the Student Government Treasurer in writing explaining the complete and specific reason for the organization’s discontent.
    4. Should a representative from the organization fail to appear, the Student Senate shall postpone allocation recommendation until the next meeting. If a representative from the organization fails to appear again, the recommendation shall be withdrawn. The organization will have to repeat the funding process.

    Index

    By-law 409_03_03

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 409.03 NO. 03
    Date Amended: 02/04/2013

    SUBJECT: Funding Board

    BY-LAW BODY

    1. Membership
      1. The Funding Board shall consist of the Student Government Treasurer, Student Government Advisor, five at-large members, and two alternatives.
        1. Chairperson
          1. The Student Government Treasurer shall chair the Funding Board but shall vote only in the event of a tie.
        2. Voting Members
          1. The Funding Board voting members shall consist of the Student Government Senate Finance Committee and five students at-large.
        3. Alternates
          1. Two alternate members may be selected to serve on the Funding Board if potential need to do so arises.
          2. In the absence of a Funding Board member, an alternate shall act as a voting member of the Funding Board with all the firths and privileges thereof.
          3. If a vacancy occurs on the Funding Board, the alternates shall receive priority consideration for the position. He/she may reject the open position and thereby retain his/her alternate status.
        4. Advisors
          1. The Student Government Advisor shall serve on the Funding Board but shall have no vote.
    2. Selection Process
      1. At-Large Members
        1. Selection of at-large Funding Board members will be based on the recommendation of a selection committee.
          1. The Student Government President shall chair the selection committee but shall vote only in the event of a tie.
          2. The five voting members of the selection committee shall be the Student Government Treasurer, the Student Senate Finance Committee Chair, and Four Student Senators.
          3. No member of the Student Senate Finance Committee, shall serve on the Selections Committee.
          4. The Student Senators shall be appointed by the Student Government President with the approval of the Executive Board.
          5. The Student Government Advisor shall serve on the selection committee, but will have no vote.
        2. Any Southeast Missouri State University student in good standing, as outlined in Elections by-law 405.01, may apply for an at-large position of the Funding Board.
        3. Applicants for membership on the Funding Board will be reviewed by the selection committee.
        4. After an interview, the recommendations of the selection committee shall go to the Student Senate for approval or disapproval.
        5. A newly approved at-large member of the Funding Board shall serve a term (to be indefinite) for as long as the student member remains in good standing with the University as outlined in Elections by-law 405.01-III-A-2.
      2. Finance Committee Members
        1. The members of the Student Senate Finance Committee shall be appointed by the President of the Senate in accordance with by-law 301.03.
        2. The length of Student Government Finance Committee members’ terms on the Funding Board shall be two semesters; one fall, and the following spring.
      3. Dismissal
        1. Should a student member fail to remain in good status with the University, he/she shall be dismissed from the Funding Board.
        2. Should a student member miss more than three scheduled Funding Board meetings in a semester, to include hearings and/or deliberations, he/she may be removed from the Funding Board at the discretion of the Student Government Treasurer.
        3. Should a Funding Board member become Student Government Treasurer his/her position as a Funding Board member shall be terminated.
        4. Should an at-large member of the Funding Board become a member of the Student Senate Finance Committee, his/her status as an at-large member of Funding Board shall be terminated.
    3. Voting
      1. A quorum must be present in order to conduct official business.
        1. A quorum will consist of the chairpersons and six voting members.
      2. All decisions of the Funding Board require a majority vote of the voting members present.
      3. Should a member of the Funding Board be affiliated with a student organization whose budget request is being deliberated, the member shall excuse him/herself from the meeting and his/her vote shall be counted as an abstention.
    4. Responsibilities
      1. To review all budget requests. This is to assure that all Student Government Funding Guidelines are observed in the requests.
        1. All Funding Board Committee members shall make decisions on a viewpoint neutral basis. A viewpoint neutral basis is defined as one not considering the viewpoints being expressed by those requesting funding, and based solely upon: Established Funding Board guidelines and procedures as outlined in Funding Guidelines 409.03 No.1 and Funding Procedure 409.03 No.2, which should include but not be limited to the facts presented in the application, presentations from representative of the organization, and verifiable factual information.
          1. Any member of Student Government who is a member or advisor of the organization requesting funding from Student Government shall abstain from voting and/or motioning, and refrain from making statements in regards to the organization’s funding request.
        2. In order to review all budget requests fairly a Student Government Funding Evaluation form will be distributed by the Student Government Treasurer. A Student Government Funding Evaluation form will be accessible for review from the Student Government Administrative Assistant.
      2. To interview and discuss, with a representative of the organization, the submitted budget request.
      3. To recommend to the Senate an amount to be approved and allocated to student organizations for activities.
      4. To meet at regularly scheduled times throughout the semester as determined by the Student Government Treasurer at the beginning of the semester. Other meeting times may be assigned as deemed necessary by the Student Government Treasurer.
      5. To attend a mandatory training session at the beginning of Board member’s term of office. Each Funding Board member will be required to sign a statement of acknowledgement and commitment to abide by all Funding Board by-laws.
        1. The training session should specifically include instructions on the definition and importance of viewpoint neutrality, conflict of interest, Funding Board guidelines and procedures as outlined in Funding Guidelines 409.03 No.1 and Funding Procedure 409.03 No.2, and other topics as needed.
    5. Rights
      1. The Funding Board can make exceptions to the Funding Guidelines as long as they are reported with an explanation to Senate by the Student Government Treasurer.
      2. It shall be left to the interpretation of the Funding Board to determine whether activities are to be considered organizational or personal in nature.
      3. The Funding Board reserves the right to restrict the funding of an organization based on its interpretation of the funding guidelines.
    6. Rules of Order
      1. All meetings of the Funding Board will follow the most recent edition of Robert’s Rules of Order, as stated in by-law 412-03.
    7. Branch of Student Government
      1. The Funding Board is a standing entity of the legislative branch of Student Government.

    Index

    By-law 409_03_04

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 409.03 NO. 04
    Date Amended: 04/18/05

    SUBJECT: Athletic Promotions Board

    BY-LAW BODY

    1. The Athletic Promotions Board shall have governance over the $5,000.00 allocation of the Athletic fee that is entrusted to Student Government.
      1. Any funds left in the Athletic Promotions Board Account at the end of the current fiscal year will roll over into the over-all Athletic Budget.
    2. Membership
      1. The Board shall be chaired by a student member who is appointed by the Student Government President.
      2. All students are welcome to attend meetings, but may only speak if a voting representative yields their time to them.
      3. The voting membership of the Board shall be:
        1. One representative from Student Government
        2. One representative from Student Activities Council
        3. One representative from Panhellenic Council
        4. One representative from Interfraternity Council
        5. One representative from National Pan-Hellenic Council
        6. One representative from Men's Athletics
        7. One representative from Women's Athletics
        8. President of the Spirit Club
        9. Vice President of the Spirit Club
      4. Student may apply to represent their organization list above, but the Student Government President will make the final appointment of all members.
      5. The Board shall be primarily advised by the Director of Athletic Marketing. Other ex-oficio members will include:
        1. The Residence Hall Association Advisor
        2. Representative of Campus Life
    3. The Student Government Accountant will work in cooperation with the Athletic Business Manager for the Athletic Promotions Account.
    4. The Board shall be government under Robert’s Rules of Order.
    5. The Board shall elect or appoint a secretary that will publish minutes for each meeting. These minutes shall be posted on the Student Promotions Board group portal page.
    6. The Board may function as a programming board with responsibilities for improving school spirit through student promotions.
    7. The Athletic Department has a commitment and responsibility to provide an adequate level of student athletic promotions. Therefore the Board shall not fund basic operation expenses, which include but are not limited to: scholarships, regular uniforms, schedule cards, or schedule posters.
    8. Pursuant to the above stipulations, the Athletic Promotions Board, with input from their Advisor, may use these monies at their discretion to enhance student interest and participation in Athletics, and to enhance Athletics’ contributions to the campus community.

    Index

    By-law 409_04_01

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 409.04 NO. 01
    Date Amended: 04/24/06

    SUBJECT: Student Organization Registration Process

    BY-LAW BODY

    1. Student Organization Recognition Requirements
      1. The organization must consist of no fewer than five members who are current students at Southeast Missouri State University, in good academic and disciplinary standing, and maintain a minimum 2.0 GPA (student in good standing).
      2. The organization must have a constitution, which should be in accordance with the University’s rules of Code of Conduct, as well as the Student Constitution of Southeast Missouri State University.
      3. The organization must have an advisor. This advisor may be any faculty or staff member, including graduate assistants employed by Southeast Missouri State University.
      4. Each organization must have an executive officer (i.e. president), and an administrative officer (i.e. secretary or treasurer). These officers must register as indicated below and be in good academic and disciplinary standing with the university. All officers must maintain a minimum 2.0 GPA (student in good standing).
      5. All organizations must first be registered through the University Center Administrative office as outline in Section II.
      6. All sports oriented organizations must first be approved by the Club Sports Council to receive recognition by Student Government.
    2. Registration Process
      1. The registration and organizational support of student organizations shall be organized and carried out by the University Center Administrative office under the coordination of the Assistant Director of Student Involvement. The University Center Staff shall be charged with implementing a process that best utilizes its resources in registering and developing student organizations. The Student Government will not oversee the registration process but will retain the right to evaluate the process and recommend changes at any time. The Student Government organizational secretary will be at the disposal of the University Center office in the regard and will aid the University Center in any capacity deemed necessary by the Assistant Director of Student Involvement.
      2. New student organizations will register with the University center office on a yearly basis and will be considered for recognition by Student Government after the first registrations has been successfully completed.
      3. After registration has been successfully completed, the registration form and constitution will be obtained by the Student Government Vice-President to be given to the Rules Committee. The Rules Committee will review the student organization’s constitution, ensuring that is contains a statement of purpose, the organization is open to all students and includes a statement that is in accordance with Southeast Missouri State University’s Anti-Hazing policy.
      4. Organizations will remain recognized by Student Government so long as they successfully submit any changes to their constitution to be approved by the Rules Committee.
      5. Successfully completing the registration process shall include buy may not be limited to the following terms:
        1. Abiding by all rules, regulations, and time lines pertaining to initiating a student organization as prescribed by the University Center staff.
        2. Completing all paperwork deemed necessary by the University Center staff.
        3. Allowing the University Center staff to access grades, judicial reports, and any other information necessary to ensure officers of student organizations are in proper standing as prescribed by the Student Government and the University Center staff.
      6. The Student Government Vice-President will be notified immediately after any organization seeking recognition successfully completes the registration process. The Vice-President will then place, in resolution form, recommendation that the organization be recognized as an official student organization of the forthcoming Senate agenda following receipt of registration approval. Resolutions concerning recognition of student organizations shall not be amended and shall need a simple majority vote to pass.
      7. Organizations that are not allowed to complete the registrations process can appeal to the executive board of Student Government, with a written petition, within one calendar week of receiving notification that registration was denied.
      8. Organizations that are denied recognition by the Senate may appeal to the All-University Judicial Board, with written petition, within one calendar week of the Senate meeting at which the resolution granting recognition failed. A registered organization may also appeal to the All-University Judicial Board if a resolution recommending the recognition of their organization is not placed o the Senate agenda before the third meeting after their registration process is complete. Lack of consideration by the Senate will constitute its opinion that the organization is not qualified to be recognized.
      9. All organizations that are registered and recognized before this by-law was enacted shall not need to be re-recognized by the Senate once this by-law is enacted so long as they complete their yearly registration with the University Center Administrative Office.

    Index

    By-law 409_04_02

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 409.04 NO. 02
    Date Amended: 03/28/05

    SUBJECT: Student Activities Council

    BY-LAW BODY

    1. Name
      1. The name of the organization shall be the Student Activities Council at Southeast Missouri State University, herein referred to as SAC.
    2. Mission
      1. To provide educational, social, cultural, diverse, and entertaining programs.
      2. To foster the development of open-mindedness, leadership, social and professional skills creating a positive atmosphere for personal growth of Southeast students and members.
    3. Membership
      1. Membership shall be open to all Southeast Missouri State University students.
      2. SAC shall not discriminate on the basis of race, color, national origin, sex age, handicap, or sexual orientation.
    4. Executive Board
      1. The Executive Board shall consist of and be as follows:
        1. President
        2. Vice President
        3. Administrative Assistant
    5. Executive Program Council
      1. The Executive Board shall serve on the Executive Program Council as defined per the SAC by-laws.
      2. The Executive Program Council shall consist of those coordinators as defined by the SAC by-laws.
      3. The SAC advisor shall serve as an ex-officio member of the Executive Program Council.
    6. Program Council
      1. The Program Council shall consist of committee members and all Southeast Missouri State University students that attend the general program meetings.
    7. Voting
      1. The Executive Board and Executive Program Council shall vote on all matters of programs and finances.
      2. The Program Council (Members At-Large) shall earn voting rights after attending three (3) meetings and three (3) events.
      3. In the case of a tie the President shall vote. If the President votes to abstain the vote shall count as a no vote and therefore the motion in question will fail.
    8. Elections for Executive Board Members
      1. The Student Body shall elect the three (3) Executive Board Members.
      2. Elections shall be held with the Student Government elections.
      3. Elections shall be held in accordance with Student Government by-law Section 405 No.01, all sections except those which are in disagreement with the SAC Constitution.
      4. Elections shall be held by electronic balloting.
      5. Students seeking the office of President shall have served on SAC at least on (1) semester prior to elections.
      6. All Executive Board members must be able to serve for one (1) year.
      7. Term of office shall be May 1 to April 30 of each calendar year.
      8. Elected officers shall transition with vacating officers from the certified elections until May 1.
    9. Selection of Executive Program Council
      1. The Coordinators shall be selected during an interview process no later than two (2) weeks before finals.
      2. The interviewing board shall consist of:
        1. Outgoing SAC President
        2. Elected SAC President (if running unopposed)
        3. Elected SAC Vice-President (if running unopposed)
        4. Elected Administrative Assistant (if running unopposed)
        5. Student Government President or his/her designee as an ex-officio member
        6. SAC Advisor
    10. Duties of Executive Board Members and Executive Program Council
      1. President
        1. The President shall:
          1. Be the chief executive officer of the Executive Board, Executive Program Council, and Program Council;
          2. Collaborate with coordinators to ensure quality programs and events;
          3. Be a liaison between Student Government (SG), student organizations and Southeast Missouri State University Faculty and Administration;
          4. Appoint liaisons to other student organizations, as necessary;
          5. Collaborate with the SAC Advisor and University Center Staff.
      2. Vice President
        1. The Vice-President shall:
          1. Assume all duties of the President in his/her absence or upon resignation, removal and or neglect of duties;
          2. Oversee recruitment and retention efforts for SAC members;
          3. Oversee the activities and purchase of promotional items during Opening Week;
          4. Organize ice-breaker and team building activities for planned SAC retreats and training sessions, as well as plan retention activities throughout the calendar year.
      3. Administrative Assistant
        1. The Administrative Assistant shall:
          1. Be responsible for keeping Executive Board, Executive Program Council, and Program Council informed of all monthly budget statements;
          2. Be responsible for working with the SAC Advisor on all budget accounts;
          3. Prepare a programming budget at the beginning of each semester;
          4. Keep accurate records of all meetings;
          5. Check the SAC e-mail and mailbox at least once (1) per week and distribute those e-mails and mail items to SAC Coordinators;
          6. Be responsible for additional tasks assigned by the President;
          7. Distribute a voting card to new Program Council members and track members’ voting privileges.
      4. Coordinators
        1. Coordinators and their duties shall be defined in the SAC by-laws.
    11. Removal from Office
      1. Any officer shall be subject to impeachment procedure when any of the following occurs:
        1. Misuse/theft of funds or resources
        2. Neglect of duties
        3. Continued absence from Executive Board, Executive Program Council, or Program Council meetings as defined by SAC by-laws.
      2. The procedure for impeachment shall be as follows:
        1. An Executive Board, Executive Program Council, or Program Council member shall file a complaint with the President, unless the complaint is against the President, in which case the complaint shall be filed with the Vice-President.
        2. A majority (51%) vote by the Executive Program Council (minus the person in question) shall result in a hearing of the person in question.
        3. A letter regarding the concerns and information about impeachment shall be issued to the member in question.
        4. An impeachment hearing will be scheduled at which time the person in question shall be given the opportunity to address concerns. If the person in question fails to be present at the impeachment proceedings, the impeachment proceedings shall continue.
        5. The impeachment proceedings shall be directed by the President unless the President is being impeached. If the President is being impeached, the Vice-President shall serve as the presiding officer.
        6. Voting of the Executive Program Board shall take place by secret and preprinted ballots.
        7. Two-thirds (2/3) of the Executive Program Council shall be necessary to approve the impeachment.
        8. The impeached party may appeal to the SAC advisor. The SAC Advisor will review the case and make a recommendation. There is no further appeals process after the SAC Advisor.
      3. Selection of New Members due to removal or resignation:
        1. The President shall either appoint or accept applications to fill that position.
        2. If the President is impeached, the Vice-President becomes President.
        3. The New Member shall be interviewed by the Executive Program Council.
        4. The Executive Program Council shall vote by a simple majority (51%) to approve the nomination.
    12. Hazing
      1. Hazing for the purpose of pledging, initiation, admission into, affiliation with, or as a condition for maintaining membership in a group, organization or team shall be defined as:
        1. Any intentional, knowing or reckless act, whether on or off-campus, which endangers the mental or physical health or safety of any person, regardless of consent, or which violate public law or University policy.
        2. Hazing includes, but is not limited to:
          1. Any physical brutality such as whipping, beating, striking, paddling, branding, placing of a harmful substance on the body, or similar activity;
          2. Any physical activity such a sleep deprivation, exposure to the elements, confinement, calisthenics, or other activity that subjects a student to risk of harm, or that adversely affects the mental or physical health or safety of a student;
          3. Any activity involving consumption of food, liquid, alcoholic beverage, drug, or substance that subjects a student to risk of harm, or that adversely affects the mental or physical health or safety of a student;
          4. Any activity that intimidates or threatens a student with ostracism, subjects a student to extreme mental stress, shame or humiliation, or adversely affects the mental health or dignity of a student, or that may reasonably be expected to cause a student to leave the organization or institution rather than submit to acts described above, and;
          5. Any activity in which a person solicits, plans, encourages, directs, aids, or attempts to aid another in hazing or intentionally, knowingly, or recklessly permits hazing to occur and/or knowingly fails to report the incident.
      2. Hazing is inconsistent with Missouri laws/statues, University policies, the Student Code of Conduct, and fraternal/organizational laws. Student Activities Council and its members agree to abide by the anti-hazing policy required of all student organizations at Southeast Missouri State University.
    13. Amending the Constitution or By-laws
      1. Proposing an Amendment
        1. Any member of the Executive Board, Executive Program Council, or Program Council (Members At-Large) shall move to amend the Constitution.
        2. A two-thirds (2/3) vote of the Executive Program Council shall be necessary to pass an amendment to the Constitution and;
        3. A majority plus one (51%) vote of the Program Council shall be necessary to pass an amendment to the Constitution.
    14. Ratification
      1. Ratification of this Constitution shall be made by a vote of two-thirds of the current Student Activities Council and a majority vote of the Student Government Association.
      2. The Constitution shall take effect beginning May 1, 2010.

    Index

    By-law 412_01

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 412 NO. 01
    Date Amended: 02/11/11

    SUBJECT: Senate Absentee Policy

    BY-LAW BODY

    1. All members of Student Senate, in order to successfully fulfill their obligation to the Student Body, are hereby required to attend all committee and Student Senate meetings.
    2. The Secretary of the Senate shall, at the start of every Senate meeting, give a report of absences for each member of the Student Senate.
    3. Any Senate member who acquires four absences in his/her committee and/or three absences from regular senate meetings in a single semester shall be automatically removed from office.
    4. Any Senate member removed from office for attendance reasons may appeal to the Executive Committee to remain in office.
      1. The Executive Committee shall base the decision of the appeal on the member’s reasons for absence.
      2. These reasons shall be regarded collectively, not individually; if one of the absences is found to be inacceptable, the member may be removed from office.
      3. The Executive Committee’s decision shall be final.

    Index

    By-law 412_02

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 412 NO. 02
    Date Enacted: 1989

    SUBJECT: Senate Business

    BY-LAW BODY

    1. All Senate business to be placed on the agenda must be submitted in writing to the Vice-President of the Student Government by 9:00 a.m. on Monday prior to the Senate meetings.
    2. An exception may be made in the case of the Student Government Funding Board with the agreement of the Treasurer and the Vice President.

    Index

    By-law 412_03

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 412 NO. 03
    Date Enacted: 02/12/85

    SUBJECT: Rules of Order

    BY-LAW BODY

    1. The rules contained in the Southeast Missouri State University Student Government Standing Rules of Order shall govern that organization in all cases where they are applicable, and in which they are not inconsistent with the by-laws of the association. In any case where a rule is not expressly covered in these Standing Rules of Order, the current edition of Robert’s Rules of Order shall govern the decision.

    Index

    By-law 412_06

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 412 NO. 06
    Date Enacted: 10/04/85

    SUBJECT: Rules of Procedure for Committees

    BY-LAW BODY

    1. Every committee, being an independent body within the Senate, has the right to establish its own rules of procedure.
      1. Committee meetings shall be run under the rules established by the committee.
      2. These rules shall not conflict with the Student Constitution, Student Government by-laws, or resolutions.

    Index

    By-Law 412_08

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 412 NO. 08
    Date Enacted: 12/08/86

    SUBJECT: Effective Date for Student Government Bills

    BY-LAW BODY

    1. Bills passed by the Student Government Senate shall not be made to be in effect before the date ate which they were passed by the Senate.

    Index

    By-Law 413_01

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 413 NO. 01
    Date Enacted: 04/13/09

    SUBJECT: Dr. Ferrell Ervin Excellence in Teaching Award

    BY-LAW BODY

    1. Purpose
      1. The purpose of the Student’s Choice Awards Selection Committee (hereinafter referred to as “SCASC”) is to recognize university faculty members who make a difference in students’ lives through exemplary instructional skills.
    2. Structure
      1. The SCASC shall be a special committee created under the authority of Student Government.
      2. The committee shall report directly to the Student Government President.
      3. The committee shall not be considered a “public governmental body,” and is therefore entitled to maintaining sealed confidential records and holding closed meetings.
    3. Officers
      1. The chairperson of Student Government’s University Affairs committee shall be the chairperson of the SCASC.
        1. The chairperson shall preside over all meetings and ensure that proper parliamentary procedure is employed, and that the committee adheres to all policies.
        2. The chairperson shall solicit nominations from the student body for two (2) Student’s Choice Award winners beginning at the start of the Spring Semester.
          1. The members of the University Affairs Committee will assist the chairperson in obtaining nominations.
        3. All Faculty nominations must be received by the Student Government Administrative Assistant by 5:00 PM the last Thursday before Spring Break.
        4. The chairperson shall set the schedule of committee meetings to accomplish the selection process.
        5. The chairperson shall not vote except in the case of a tie.
      2. The SCASC will be responsible for keeping and filing accurate meeting minutes.
        1. These recorded minutes shall be kept by the SCASC committee chair and must be filed with the Student Government Administrative Assistant by the end of the spring semester.
        2. These files must be marked “Confidential”.
    4. Membership
      1. All members of the SCASC shall be appointed by the Student Government President, with the advice and consent of the Student Government Senate.
      2. All members must have completed at least fifteen (15) hours of coursework at Southeast Missouri State University at the time they submit an application.
      3. All members must remain in good academic and judicial standing throughout their term. Failure to maintain good standing shall result in immediate termination from the committee.
      4. No member, except for the Student Government University Affairs committee chairperson and the Student Government President, shall be a voting or nonvoting member of Student Government during his or her term on the SCASC.
      5. The Student Government President shall solicit applications for membership in the SCASC during the spring semester of each year following the implementation of this program.
      6. Applications for membership must be returned to the Student Government Administrative Assistant by 5:00PM on the Thursday before Spring Break.
      7. The University Affairs Committee shall review all applications the Monday following Spring Break, and make recommendations for membership to the Student Government President on that day.
      8. There shall be a maximum of eight members on the committee, with at least five members coming from different academic colleges within the university at the time of their appointment.
      9. The college which the committee chairperson is affiliated with is not counted for meeting requirements of this selection.
      10. Members shall be selected during the spring semester and serve a one semester term.
      11. All members must attend all meeting unless an emergency precludes from them doing so. Failure to attend meetings shall result in the immediate termination from the committee.
        1. Members shall notify the committee chairperson as soon as possible if an emergency precludes them from attending a scheduled meeting.
        2. The Student Government President, in consultation with the committee chairperson, shall have the power to terminate a member for failure to attend meetings.
      12. Any member who breaks the confidentiality of the deliberations or records of the committee shall be immediately terminated.
        1. The Student Government President, in consultation with the committee chairperson, shall have the power to terminate a member for failure to maintain confidentiality.
      13. If a committee member is terminated due to any of the aforementioned reasons, a new member from the same academic college must be appointed by the Student Government President with the advice and consent of the Student Government Senate.
      14. The Student Government President shall be an ex-officio, nonvoting member of the committee.
    5. Committee Powers
      1. The committee has the authority, with the advice and consent of the Student Government Executive Committee, to select up to two university faculty members to be recognized with the Student’s Choice Award each year.
    6. Committee Procedure
      1. All committee meetings shall be closed to any individual who is not a member of the committee.
      2. Following the nomination deadline, the committee shall meet at least one time to select the award winners.
      3. The committee shall not select any faculty member who has not attained the rank of assistant, associate, or full professor.
      4. Members of this committee may not submit faculty nominations.
      5. The committee must give weight in their deliberations to the following factors. The committee must use its own judgment in determining applicability of these factors.
        1. Instructional ability.
        2. Ability to communicate effectively.
        3. Ability to relate to students.
        4. Use of instructional technology to enhance lessons and class administration.
        5. Approachability.
        6. Availability outside of the classroom (i.e. office hours).
        7. Involvement with our sponsorship of student organizations.
      6. The committee shall select the award winners by secret ballot, and the two candidates with the largest number of votes shall be the winners.
      7. By April 5th, the committee shall submit, confidentially, to the Student Government President, the names of the two faculty members who have been selected.
      8. After receiving the names of the two selected faculty members, the President shall forward those names to the university’s Provost to ensure that the selected individuals are in good standing with the university.
      9. At the next Student Government Executive Committee meeting, the names of the selected faculty members shall be submitted to the Executive Committee for their approval by a majority vote.
        1. All members of the Executive Committee shall hold the discussion and the vote in the strictest confidence.
        2. The Executive Committee does not have the authority to modify the selection, or reject any one selected member. Only a rejection or approval may be chosen.
        3. If the Executive Committee chooses to reject the selections, the SCASC must modify and re-submit its selections for the award.
      10. Following final approval, the committee chairperson shall make arrangements for plaques, photographs or other recognitions as approved by the Student Government Executive Committee.
        1. The approved recognition items shall be presented at the Student Government’s annual banquet.
        2. The Student Government Executive Committee may also determine a fitting location for public display of approved recognition items.

    Index

    By-Law 413_02

    STUDENT GOVERNMENT
    BY-LAWS
    SECTION 413 NO. 02
    Date Enacted: 11/17/08

    SUBJECT: Barbara Hope Kem Fund Scholarship Committee

    BY-LAW BODY

    1. Purpose
      1. The purpose of the Barbara Hope Kem Fund Scholarship Committee (herein referred to as “BHKFSC”) is to recommend one student to the University Foundation for receipt of the Barbara Hope Kem Fund Scholarship, as defined in the scholarship description.
    2. Structure
      1. The BHKFSC shall be a special committee created under the authority of Student Government.
      2. The committee shall report directly to the Student Government President.
      3. The committee shall not be considered a “public governmental body,” and is therefore entitled to maintaining sealed confidential records and holding closed meetings.
    3. Officers
      1. The chairperson of Student Government’s Rules Committee shall be the chairperson of the BHKFSC.
        1. The chairperson shall preside over all meetings and ensure that proper parliamentary procedure is employed.
        2. The chairperson must ensure that the policies of the committee are adhered to.
        3. The chairperson shall not vote except in the case of a tie.
    4. Membership
      1. Membership shall consist of the Student Government Rules Committee Chairperson, a representative from the University Foundation, a representative from the Scholarship Office, the Student Regent, and four University students.
      2. All student members must have completed at least fifteen (15) hours of coursework at Southeast Missouri State University at the time they submit an application.
      3. Of the four (4) “at large” student members on the BHKFSC, at least three (3) must represent different academic colleges within the university at the time of their appointment.
        1. The college with which the committee chairperson is affiliated is not counted for meeting requirements of this selection.
      4. The Student Government President and Rules Committee chairperson shall solicit applications for membership on the BHKFSC during the fall semester.
      5. Applications for membership must be returned to the Student Government Administrative Assistant by December 1.
      6. The Rules Committee shall review all applications prior to the end of the fall semester and make recommendations for membership to the Student Government President.
      7. The committee must be established by the end of the fall semester.
      8. Members appointed to the committee will serve until the end of the spring semester.
      9. All student members must remain in good academic and judicial standing throughout their term. Failure to maintain this good standing shall result in immediate termination from the committee.
      10. All members must attend all meetings unless an emergency precludes from them doing so.
        1. Members shall notify the committee chairperson as soon as possible if an emergency precludes them from attending a scheduled meeting.
        2. The Student Government President, in consultation with the committee chairperson, shall have the power to terminate a member for failure to attend meetings.
      11. Any member who breaks the confidentiality of the deliberations or records of the committee shall be immediately terminated.
        1. The Student Government President, in consultation with the committee chairperson, shall have the power to terminate a member for failure to maintain confidentiality.
      12. If a committee member is terminated due to any of the aforementioned reasons, a new member from the same academic college must be appointed by the Student Government President.
      13. The Student Government President shall be an ex-officio, nonvoting member of the committee.
    5. Committee Powers
      1. The committee has the authority to recommend one student to the University Scholarship Office for receipt of the Barbara Hope Kem Fund Scholarship.
      2. The committee may hold meetings, on a schedule set by the chairperson, to accomplish the selection process.
      3. The committee shall not take any action or make any official recommendation outside the scope of the aforementioned authority.
    6. Committee Procedure
      1. All committee meetings shall be closed to any individual who is not a member of the committee.
      2. The committee will convene in January to establish a marketing strategy and solicit potential recipients.
      3. The committee shall solicit applications for the scholarship beginning the first week of the spring semester.
      4. All applications must be received by the University Foundation by March 15 and subsequently reviewed by the Scholarship Office for compliance with the required academic and financial criteria.
      5. Following the application deadline, the committee may meet as many times as it deemsnecessary to select recipient(s).
      6. The committee will be responsible for reviewing applications, scoring essays, and interviewing all prospective candidates.
      7. The committee must give weight in their deliberations to the following factors. The committee must use its own judgment in determining applicability of these factors.
        1. Financial need
        2. Ability and willingness to repay loan
        3. Motivation to further education and pursue a career in chosen field
      8. The committee shall select the award winner through a system of voting and deliberations it deems appropriate.
      9. The committee shall not select any student who is a member of the committee.
      10. By the end of April, the committee shall submit, confidentially, to the Student Government President, the name(s) of the student that has been selected and the recommended award amount.
      11. The President shall forward the selected recipients’ name(s) and the recommended amount to the University Foundation for approval by the end of the spring semester.
      12. Once awarded, scholarship recipients may be eligible for renewal and need not follow the procedure for first-time award winners.
      13. The committee shall meet to review the performance of scholarship recipients for possible renewal each year. This meeting will involve committee members and scholarship recipients to review recipient progress toward their degrees.
      14. After review, the committee will forward the names of scholarship renewal recipients along with the name of the new recipient.

    Index

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